Authorizing public transport claim

•  Select the “Authorize Public Transport Claim” link from the left pane.

•  The  “Select Public Transport Claim to Authorize” page appears.

•  Select a claim ID that is hyperlinked from the multiline in the Claim ID column.

•  The  “Authorize Public Transport Claim” page appears.

•  The system displays the following employee details:

Date Format	The date format applicable to the login user. Tell me more
Employment Unit	The employment unit as selected in the previous page.
Employee	The employee name from the previous page.
Department	The employee’s department.
Job Title	The employee’s job title.
Position Title	The employee’s position title.
Grade Set	The employee’s grade set.
Grade	The employee’s grade.

• The system displays the following claim details in the “Claim Details” group box.

Claim ID	The unique ID that identifies the claim.
Claim Date	The date of the claim.
Claim Status	The status of the claim.
Travel Date	The employee’s date of travel.
Project	The project name to which the employee is assigned.
Transport Type	The mode of transport opted by the employee.

•  Edit the following in the “Claim Entry” multiline.

Time From	The starting time of travel by the employee.
Time To	The ending time of travel by the employee.
From	The source of travel by the employee.
To	The destination of travel by the employee.
Reason	The reason for travel by the employee.  The number of characters must not exceed 150 characters.
Receipt No.	The receipt number of the travel bills
Claim Amount	The amount that is to be claimed.
Authorized Amount	The amount that is to be claimed is displayed.  You can edit the amount, if required.
Remarks	The user comments, if any.

•  Select the “Compute Total” pushbutton to view the total claim amount and the authorized amount.

•  The system displays the sum of the claim amounts in the “Total Claim Amount” field and the sum of the authorized amounts in the “Total Authorized Amount” field.              

•  If a claim amount has been rejected, then enter the reason for rejection in the “Rejection Reason” field.

To authorize the claim

• Select the “Authorize” pushbutton at the bottom of the page.

To reject the claim

• Select the “Reject” pushbutton at the bottom of the page.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6               Hyperlinked topics below

 

What you can do in this page

To authorize the claim

To reject the claim

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page objective

Use this page to authorize / reject the claim amount of a particular public transport claim for an employee.