Maintain Training Calendar – OU Applicability
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This page enables the admin user to map training calendars to a specific organization unit. Employees can be able to request or be nominated for training that are relevant for their Employment Units.
Select the “Maintain Training Calendar – OU Applicability” activity under the “Training Calendar” business component.
The “Maintain Training Calendar – OU Applicability” page appears.
Select the following details
Training Calendar Unit |
Select the name of the training calendar unit where the training calendar components are deployed. If there is more than one value, the system will display “Select” as the default value in the drop-down list box. |
Enter the following details in the “Search Criteria” section.
Organization Unit |
Select the organization unit from the drop-down list box. The combo is loaded with values “All OUs” followed by all interacting Empin OUs. The system will display “All” as the default value in the drop-down list box. |
Training Calendar Code |
The code that identifies the training calendar. |
Training Calendar Desc |
The description of the training calendar that has been defined for the organization. |
Calendar Period From |
The start date of the period from which the training calendar is valid. Example, 1 January 2002 |
Calendar Period To |
The end date of the period until which the training calendar is valid. Example, 31 December 2002. |
Click “Fetch Details” button to retrieve the training details in the multiline.
Enter the following details in “Mapping Details” multiline
Training Calendar |
Select the training calendar from the drop-down list box. The combo is loaded with values of all authorized training calendars mapped to the training calendar unit. Mandatory Note: If there is any change in Training Calendar Unit, the combo is loaded with all calendars mapped to the Training Calendar Unit selected. |
Organization Unit |
Select the organization unit from the drop-down list box. The combo is loaded with values “All OUs” followed by all interacting Empin OUs. The system displays “All OUs” as the default value. The system displays the training calendar description, calendar code and period in the drop-down list box. Mandatory |
Remarks |
Enter the remarks if any. |
Click “Save” button to save the mapping details.
The system saves the mapping details.
Note: The system throws an error message for the following
If a training calendar is mapped to all OUs using the option “All OUs” and if the same training calendar is also being mapped to individual OU(s) or vice versa
If there are duplicate entries in the Training Calendar - OU mapping
If a training calendar is mapped to a certain OU and employees from that OU have requested/been sponsored/been registered/been enrolled for that training and if that applicable OU is unmapped from the training calendar
