Editing shift details

Select the “Edit Shift Details” link from the “Select Shift” page.
The “Edit Shift” page appears.
The system displays the following fields that cannot be modified.

Date Format	The date format that is applicable to the login user. More details.
Setup Unit	The name of the organization group you selected in the “Select Shift” page
Shift Code	The code that identifies the selected shift in the organization group.
Language	The language you selected in the previous page. From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.

To edit the details of the shift

Edit the following, if required

Shift Description	A description of the shift
Alias	Any acronym or short name by which the shift may be referred
Start Time	The time at which the shift starts
End Time	The time at which the shift ends
Tolerance Limit (Mins)	The time, in minutes, which an employee can deviate from the shift starting time
Flexi Shift	From the drop-down list box, select “Yes” or “No” to indicate whether the shift is a Flexi shift or not. Flexi shift implies that the shift timing is flexible.
Mandatory Working hours	If you selected “Yes” in the “Flexi Shift” field, enter the total numbers of hours the employees must compulsorily contribute, for a day.
Core Hours start time	Define the start time of the core segment of the day, during which all employees in the organization must be present.
	For example, general shifts could be from 8.30 a.m. to 6.15 p.m. and from 9 a.m. to 6.45 p.m. However, the core segment of the day, during which all employees are to be compulsorily present, could be from 9.30 a.m. to 5.30 p.m.
Core Hours End Time	Define the end time of the core segment of the day, during which all employees in the organization must be present.
Break Time (Hours)	The number of hours that the interval time of the shift constitutes.

In the “Shift Breakup” multiline, enter in sequential order the following details of each work session and break session of which the shift constitutes,

From Time	The time at which each session of the shift starts. You need to ensure that
	The start time of the first session within the shift must be the same as the start time of the shift
	The start time of each of the other sessions must follow the end time of the previous session, with no time gap in-between.
To Time	The time at which the session ends. You need to ensure that the end time of the last session within the shift must be the same as the end time of the shift.
Time Type	Indicate whether the session you are defining is a work session or a break session, by selecting “Work Time” or “Break Type” from the drop-down list box.
Shift Session	Define the sequence or order of each session, for example 1,2,3. The required option can be selected from the drop-down list box.

Edit the following in the “Session Conversion Details“ multiline, to convert each session into its equivalent in hours

Shift Session	Specify the order or sequence of the session, as per the order you specified for the session in the “Shift Session” field in the multiline above.
Equivalent Hours	Enter the number of hours that the session consists of. You can use decimals to indicate fractions, example, 0.5

Note: Ensure that the total number of hours of all the sessions is equal to the number of hours between the “Start Time” and “End Time” of the shift.

Select the “Save” pushbutton to save the details entered.
The system computes and displays the following fields

Total Working Time	The total number of hours that the employees are working, during the shift.
Total Shift Time	The total number of hours that the shift constitutes.
Total Break Time	The total number of hours that constitute interval/break, during the shift

Select the “Save” pushbutton to save the details entered

To delete a session

From the multiline, select the sessions(s) to be deleted by checking the “Select” box beside each session record
Select the Delete icon in the tool bar above the multiline.
All the selected sessions are deleted from the multiline.

To delete the shift record

Select the “Delete” pushbutton, to delete the entire shift master record.

To indicate the applicable organization units

Edit the following

Applicable To	Choose the organizational units to which the edited shift master details will be made available. The options in the drop-down list box are described below
	All Org. Units” refers to all the applicable organization units for the setup unit.
	“Login Org. Unit” refers to the organization unit you selected in the setup unit, if applicable.
	Selective Org. Units” refers to a distinct set of applicable organization units that has been specified in the Org. Unit Mapping page.. If you select this option, you are to enter the “Org. Unit Mapping” page
	“Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.

Select the “Save” pushbutton to save the details entered.

To translate the details into another language, example from German to French

See an overview of translation

Assume that the record was created in German. This implies that you had chosen “German“ as the login language in the login screen, when you created the record
When you enter the “Edit Shift Master” activity, the login language appears in the “Language” drop-down list box of the “Select Shift” page.
You are to choose “French“ in the “Language” drop-down list box. This drop-down list box appears in the “Select Shift” page and in the “Edit Shift Details” page, therefore you can choose “French” within either page.

Note: By default, the language you selected in the “Language” drop-down list box of the Select page is displayed in the “Language” drop-down list box of the Edit page. You can select a different language in the Edit page, based upon the language in which you want to retrieve the record.

Although you are retrieving the record in French, the textual fields such as “Description” are still in German, the language in which the record was created. This is because this record is being viewed for the first time. However, the drop-down values, such as “Applicable to”, will appear in French.
Translate the description, comments and other textual fields into French.
You can modify all details of the record except the code of the record.

Note: Ensure that “French” is selected in the “Save In Language” drop-down list box.

Save the record.

To update records in multiple languages

You can take advantage of the “Save in Language” feature, to update vital information in all the languages in which the record is stored. “Update” refers to retrieving a record in a specific language, editing it and ensuring these changes are updated across languages.

For instance, you may need to update the “Description” field of a record from “Corporate Planning” to “Corporate Management”, and effect this change from 01-01-2003. This can be accomplished for the records in the French, Spanish and German languages, as well

To update, you need to

Select “French” from the “Language” drop-down list box, to retrieve the French record
Edit the “Description” field, in French
Select “Update” from the “Modification Option” list box.
Enter the date from which this modification will be in effect, in the “New Effective Date” field.
Select “French” from the “Save In Language” drop-down list box. The system stores the history of modifications in French, by opening a new record to track each change to the record. The new record is replicated n all the other languages. The previous French record is internally closed.
Save the record
Select “German” from the “Language” drop-down list box, to retrieve the German record.
After editing the “Description” field in German, select “Correct” from the “Modification Option” list box. The record is corrected with effect from 01-01-2003. No new record is opened.
Select the “Save” pushbutton to save the details entered.

€ Hyperlinked topics below

Page Objective

Use this page to edit the details of the shift or to delete the shift record.

What you can do in this page

To edit the details of the shift

To delete a session

To delete the shift record

To indicate the applicable organization units

To translate the details into another language, example from German to French

To update records in multiple languages

Translation of record in chosen language

You can translate the details into any of the available languages. The available languages refer to the languages that were specified during the installation of the application.

There could be four available languages, for instance. You may now add a record to an activity, in the language you chose when you logged into the activity. The system replicates the payroll record three more times, each of which it considers as French, English and Italian records.

Note: The labels of the page will appear in the language you chose as the login language in the login screen

The first time you access this record in one of the other three languages, the description will remain in the login language through which you created the record. But all the drop-down values in the activity and page will be in the chosen language. To effect a complete translation of the record, you will need to manually translate the description, comments and other textual fields into the chosen language. Note that the record in the original language remains intact

Note: While translating the details of a record, for instance a payroll calendar, you may choose to deactivate the payroll calendar. All other languages in which the payroll calendar is maintained are automatically deactivated as well.
Similarly, if you mark the record for deletion while translating the details, the payroll calendar will be automatically marked for deletion in all the other languages in which it is maintained.