Viewing the employee timetable

Viewing the employee time table

The “Employee Timetable” option on the left pane of the Time Management Employee Self Service component
From the multiline in the “Map Employee Rota Schedule” page, of the Time Management Scheduling component

To select from the “Map Employee Rota Schedule” page

From the multiline in the “Map Employee Rota Schedule” page, select the employee whose timetable is to be viewed, or
Select “View Employee’s Time Table” link.
The “View Timetable” page appears.

To select from the “Employee Self Service Component

Select “Employee Timetable” from the left pane of the Time Management Employee Self service component
The “View Timetable” page appears

To view the details of an employee’s timetable and attendance status

The system displays the following, when the “View Timetable” page appears

Date Format	The date format applicable to the login user.
Employee Code	The code that identifies the employee. If you selected this page from the Employee Self Service component, the login employee’s employee code is displayed
	If you selected this page from the “Map Employee Rota Schedule” page, the employee code from the “Map Employees” multiline is displayed.
Department	The description of the department to which the employee belongs.
Grade Set	It is a combination of two three grades together to suit the needs and the requirement of the organization.
Grade	The grade to which the employee belongs.
Job	The job held by the employee
Position Title	The position, which the employee holds.
Position Control ID	The code that uniquely identifies a specific position.

Select the year and month within the rota schedule, for which you require to view the employee’s timetable. Select from the “Month” and “Year” drop-down list boxes.
Select “Get” pushbutton.
The system displays the following in the “Employee Time Table“ calendar

Date	The date of each day of the month. The date is displayed under the specific day of the week on which it occurs, such as Sunday or Monday
Scheduled Shift	One of the following is displayed
	The alias of the shift scheduled for this date, as per the rota schedule
	“WO’, to indicate Weekly Off
	“H” to indicate Holiday

Note: If the rota plan from which the rota schedule is created had specified that “Schedule Shift on Holidays” is “No”, but a shift is scheduled on this holiday, the “Scheduled Shift” field displays “H”.
If “Schedule Shift on Holidays” is “Yes”, and the employee attends the shift, the “Scheduled Shift” field displays “PR”.

Status	Whether the employee was
	Present during the shift; this is indicated by “PR“
	Absent; this is indicated by “AB“
	On leave; this is indicated by “LV“
	On shift deviation; this is indicated by “SD”
	On time deviation; this is indicated by “TD“
	On training; this is indicated by “TR“

Note: If a shift deviation and training are applicable for the employee, the system will display only the first of the two values, either “SD’ / “TD” or “TR”.

The following fields are displayed below the “Employee Time Table“ calendar

Weekly Offs	The number of weekly offs availed by the employee. This will be the total number of weekly offs for all the shifts in the rota schedule, on which he/she worked during the month.
	The weekly off is predefined for the rota schedule or adhoc schedule to which the employee is mapped.
Holidays	The number of holidays that were applicable during the selected month. For example, Republic day and Christmas.
	These holidays are predefined for the rota plan from which the rota schedule is created.
Leave	The number of days of leave availed by the employee, during the selected month.
	This information is displayed from the Leave application.
Time Deviations	One of the following three values are displayed, to indicate the type of time deviation applicable for the employee
	Time deviation not allowed
	Time deviation relaxed hours
	Time fixed hours.
	The time deviation type is predefined for the rota plan to which the employee is mapped
Shift Deviations	Indicates whether a deviation in shift s allowed, by displaying one of the following: “Allowed“ or “Not Allowed“.
	The shift deviation type is predefined for the rota plan to which the employee is mapped
Legend	Expands the abbreviations for the terms used in the timetable. For example, Present is indicated by “P”.

To proceed

Select the “View Holiday List” link

€ Hyperlinked topics below

Page Objective

Use this page to view the schedule of shifts for a given employee, for a specified month and year. You can view this page from

What you can do in this page

To select from the “Map Employee Rota Schedule” page

To select from the “Employee Self Service Component

To view the details of an employee’s timetable and attendance status

To proceed