Authorizing Time Booking

Select the “Authorize Time Booking” link from the left pane.

The “Time Booking Authorization” page appears.

Enter the following in the header.

Time Sheet Unit

From the drop-down list box, select the logged in OU of the timesheet.

The system displays the following in the multiline.

Date Format

The date format that is applicable to the login user.

To authorize/reject/unauthorize the time entries for projects

Enter the following.

Project

From the drop-down list box, select the project for which you require to authorize time booking entries. The system loads only the projects, which are of “Pending for Authorization” status for which the login user is identified either as a project manager or as a task supervisor.

The system displays the following in the multiline.

Employee	The code identifying the employee.
Employee Name	The name of the employee.
Date	The date for which the employee booked the time entries.
Project	The name of the project.
Activity	The name of the activity.
Task	The task for which the employee booked the time entries.
Task Description	The description of the task.
Work Item	The work item for which the time entries are booked.
Analysis Code	The classification of the work item for which the time entries are booked.
Remarks	The remarks pertaining to the time entries booked.

The system displays the following in the “Search Results” group box:

Hours Booked

The hours booked in the time sheet for all the projects for the logged in OU by all the subordinate employees.

To default billable value

From the “Default for Billable” drop-down list box, select either “Yes” or “No”.

Click on the “Default” pushbutton.

The system defaults the “Billable” field of all the employees with the value “Yes” or “No”.

Enter/Edit the following in the multiline, if required.

Hours Spent	The hours spent on completing the specific task.
Billable	From the drop-down list box, select either one of the following options “Yes” indicates that the timesheet booked entry is billable “No” indicates that the timesheet booked entry is not billable The system loads the drop-down list box with the values defined in Quick Code.
Location	From the drop-down list box, select any one of the following options. “Onsite” indicates that the employee worked Onsite on the date entered. “Offshore” indicates that the employee worked Offshore on the date entered. The system loads the drop-down list box with the values defined in Additional Masters.
Authorizer Remarks	The remarks of the authorizer. This field is mandatory if the time sheet entry booked by the employee is rejected.

To authorize time booking

Click on the “Authorize” pushbutton to authorize the time booking entries.

The system displays the status in the multiline as “Authorized”.

To reject time booking

Click on the “Reject” pushbutton to reject the time booking entries.

The system displays the status in the multiline as “Rejected”.

To unauthorize time booking

Click on the “Unauthorize” pushbutton to unauthorize the authorized time sheet entries.

On unauthorize, the document status is changed to “Draft”.

Note: The selected timesheet entry must be in authorized status else the system throws an error message. The unauthorization is allowed until billing consolidation process is initiated.

To retrieve/edit the time booking entry details

Enter the following search criteria.

Employee Code	To view all the employee codes containing specific characters, type in the starting character or characters of the employee code in any combination with wild cards”%” or “*”.
Employee Name	To view all the employee names containing specific characters, type in the starting character or characters of the employee names in any combination with wild cards”%” or “*”.
Activity	From the drop-down list box select the activity for which you require to view the time booking entry details of the logged in employee.
Location	From the drop-down list box, select the location (Onsite/Offshore) for which you require to view the time booking entry details of the logged in employee.
From	The start date from which you require to view the time booking entry details of the logged in employee.
To	The end date until which you require to view the time booking entry details of the logged in employee.
Status	From the drop-down list box, select any one of the following statuses to retrieve the time booking entry details of a specific status. Pending for Authorization Authorized Rejected
Billable	From the drop-down list box, select either one of the following options “Yes” indicates that you can retrieve the timesheet booked entry that is billable “No” indicates that you can retrieve the timesheet booked entry that is not billable

Click on the “Search” pushbutton.

The system displays the following details in the multiline based on the search criteria.

Employee, Date, Project, Activity, Task, Task Description, Hours Spent, Billable, Location, Authorizer Remarks, Work Item, Analysis Code, Remarks and Status.

Edit the following fields, if required.

Hours Spent, Billable, Location and Authorizer Remarks

Note: You can edit the records of the status “Pending for Authorization”.

Click on the “Authorize” pushbutton to authorize the time sheet entries, OR

Click on the “Reject” pushbutton to reject the time sheet entries.

Click on the “Unauthorize” pushbutton to unauthorize the authorized time sheet entries.

6 Hyperlinked topics below

Page Objective

Use this page to authorize or reject the employee time booking entry details.

What you can do in this activity

Authorizing time booking