Salaried Employee Timesheet - A summary of the activity

Through this activity, you, as a payroll user can generate the time load for the salaried staff.  This is required as all the salaried employees are required to work for eight hours a day and five days a week, which is 40 hours of work for a week.  The pay period for salary is bi-weekly.  This is why the 80 – hour load is generated for 10 days bi-weekly.  The annual gross compensation for the salaried employees is recorded in the “Record Employee Compensation Information” activity in the “Compensation Information” component.  

Entering the time details for specific employees:  You can also make the time entry that varies for specific employees.  For example, you can change the hours, if an employee has availed - personal holidays or vacation.  Such time entries that are applicable only to specific employees can be entered in this activity before the salary is processed for the specific process period.   

You can also enter the time details that are varying from the usual 80 - hour load for specific employees.  To make time entry, you are to specify the following and then save the details:

• The employment unit for which the time entry is applicable

• The unique code of the employee

• The process period for which you want to make the time entry

• The date for which the time entry is made

• The pay element code under which the time has to be recorded.

• The hours of work for the specific employee

Optionally you can specify the following, if applicable for the employee

• The code of the department in which the employee worked

• The General Ledger account number under which the payment made for the work hours is to be accounted, if the GL account code differs from that which is applicable.

In addition, you can edit, delete, and view the existing details.

Note: If an employee’s status is changed from Salaried to Hourly, he/she would be mapped to new payroll from the subsequent process period.  His/her previous payroll will be closed till previous process period of the change in status and the system will pro rate the rates accordingly, for the pay computation.  See example

Getting familiar with the pages inside  

6      Hyperlinked topics below

Prerequisites  

The annual gross compensation for the salaried employees must be defined in the “Compensation Information” component.

What you can do in this activity  

Generating the time load for the current process period

Making time entries for specific employees, if required

Generating 80-hour load for all the employees

To make the time entry for salaried staff, you must generate the 80-hour load at the beginning of every process period.  The system will

• Determine the current pay period based on the system date

• Throw the error message, “80 hour load has already been created for the current pay period”, if the 80 hours has already been created for the pay period

• Display 8 hours against the pay element 70 for each of the 10 dates within the process period

• Allocate 72 hours for Pay Element 70 (8 hours for 9 days) and 8 Hours for Pay Element LHOL, by default, if the current pay period contains one holiday as defined in the “Holiday Master”

• Generate 80-hour load only for the active employees

• Generate the load only for those days for which employee has been active in the service, if the employee is separated during the pay period

• Pro rate the load hours, if the employee is transferred from Hourly to Salaried or Vice Versa within the pay period.

Example of payroll computation

Consider a salaried employee becomes hourly employee from 8th January 2004, which is in the process period 1st January 2004 to 15th January 2004.  In this instance, he/she will be mapped to the new payroll from 16th January 2004 onwards.  For the pay computation, the system will pro rate the rates as follows:

• Pay from 1st January 2004 till 7thJanuary 2004 will be according to the annual gross compensation defined for the employee

• Pay from 8thJanuary 2004 till 15thJanuary 2004 will be according to the hourly pay rate defined for the employee.