Recording course schedule for training calendar

4 The system displays the following.

Date Format

The date that is applicable to the login user.

Training Administration Unit

The organization unit in which the Training Administration unit is deployed.

Training Calendar Code

The code that identifies the training calendar selected in the previous page.

Training Calendar Description	The short description of the training calendar you want to create.
Calendar Period From	The start-date of the training calendar period you want to create. Example, the training calendar can be valid from 1st January 2002.
Calendar Period To	The end-date of the training calendar period you want to create. Example, the training calendar can be valid till 31st December 2002.
Status	From the drop-down list box, select the status of the training calendar. "Open" to indicate the training calendar being created can be used for scheduling courses. "Close" to make the training unavailable for subsequent processes. The training calendar remains dormant till such time when the status is reset to "Open".
Month	From the drop -down list box, select the month for which you want to create the course schedule. You can select "All", if you want to create course schedules for all the months in the training calendar.

4 Enter the following in the "Courses in Training Calendar" multiline.

Course Code

The code that identifies the course.

Help available

The system displays the short description of the selected course in the "Course Description" column.

Planned Month	From the drop-down list box, select the month in which you want to schedule the course.
Start Date	The date on which the training course commences.
End Date	The date on which the training course concludes.
Start Time	The time at which the training course commences.
End Time	The end-time of the course the training course commences.
Trainer	From the drop-down list box, select the trainer for the course.
Venue	From the drop-down list box, select the venue for the course.
Suite	The area or room where the course is to be conducted.
Training No.	The identification code of the course.
Cancelled	From the drop-down list box, select "Yes" to suspend the course during the specified period.
	"No" to conduct the course during the specified period.
Publish (Yes/No)	From the drop-down list box, select "Yes" to publish the course schedule for the specified month.
	"No" for the contrary.

You can modify the following details: "Training Calendar Description", "Calendar Period From", " Calendar Period To" ,

Send New Calendar Notice

Select the check box to send the details of the entire training calendar to all employees/specified group ID in the organization.

Note: "All" must be selected in the "Month" drop down list box.

Send Monthly Schedule Notice

Select the check box to send the details of the course schedule for specified month to all employees/specified group ID in the organization.

Note: The month for which you want to publish the course schedule must be selected in the "Month" drop down list box.

The system displays the following details.

Published Status	"Published" indicates the training calendar for the selected month was published.
	"Changed after last publish" indicates the training calendar for the selected month was published earlier and is now modified.
	"Publish Pending" indicates the training calendar for the selected month was recorded for the first time.
Last Published Date	The date on which the training calendar and monthly course schedule were published.

To save the details

4 Select the Save pushbutton to save the details.

To proceed

4 Select the "Add Multiple Trainer- Venues link to specify more trainers and venues for the course.

4 Select the "Training Setup Details" link to specify the room setup and equipment necessary for the course.

Page objective

Use this page to create/modify the monthly course schedule for a training calendar.

What you can do in this activity