Editing a Compensation Frequency
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See page overview
Ensure that you have selected a compensation frequency in the “Select Compensation Frequency to Edit” page.
The “Edit Compensation Frequency” page appears.
The system displays the following.
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Payroll General Info Unit |
The payroll general information unit selected in the previous page. |
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Date Format |
The date format applicable to the login user. |
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Compensation Frequency Code |
The unique code of the specific compensation frequency record you selected in the previous page |
Edit Compensation Frequency Details
You can modify the following field.
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Compensation Frequency Description |
A unique description of the compensation frequency |
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first row of the “Compensation Frequency Matrix” multiline displays “Row
Number”, “Rated Frequency”, “Status” and all the units of time except
“Hour”.
Listed vertically downward under the “Rated Frequency” cell are the
same units of time, with “Hour” included as well. The following fields
in the matrix cannot be modified.
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Rated Frequency |
The units of time such as Hour, Day Week, based on which the compensation is fixed. If the compensation is $100 per day, the rated frequency is Day. |
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The rated frequency is the unit of time that you require to convert to other units of time |
Modify the following fields in the “Compensation Frequency Matrix” multiline, if required.
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Status |
For each row of conversion details in the multiline, “Yes” or “No” is displayed. “Yes” indicates that this conversion is activated for the organizational group while “No” indicates otherwise. |
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Conversion Factors |
This refers to the cells listed under “Day”, “Week”, “Month” etc, which can be edited. |
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For each time unit listed under the “Rated Frequency” column such as Day, you can modify the conversion factor that currently converts it into each of the other units of time listed across the top row. (Day, Week Bi-week, Week, etc.). | |
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The conversion factor is a number that specifies the number of rated frequency time units that are equal to one unit of time in the X-axis. The conversion factor is displayed in the specific multiline cell where Day on the Y-axis converges with Week on the X-axis. | |
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For example, the conversion factor can display 6, to indicate that the number of Days in a Week as 6. In a factory context, this conversion would be applicable for calculating wages, etc. | |
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Similarly, to convert Hour to Week, specify 40 hours and Hours to Month specify 160 hours. | |
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Applicable to |
You can modify the current availability of the compensation frequency record to organizational units. Choose one of the following |
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1. “All Org. Units” indicates that the compensation frequency details are applicable to all organizational units. | |
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2. “Login Org. Units” indicates that the compensation frequency details are applicable to only those organizational units to which the login user is attached | |
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3. “Selective Org. Units” option indicates that the compensation frequency details are applicable to specific organizational units. To modify the list of these organization units, you are to enter the “Organization Unit Mapping” page |
When you complete the entire matrix, the system will be able to equate all units of time with each other. For instance, an employee’s compensation is $100 per Day, the frequency of his compensation once a Month and each Day equal to 10 Hours. The system can use this matrix to compute his compensation at month-end based, after obtaining his attendance.
Select the “Save” pushbutton to save the details entered.
Select the icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, edit or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton of the web page toolbar to return to the previous page without saving the details entered.
To delete a compensation frequency
Select the “Delete” pushbutton, to delete the record from the database.
6Hyperlinked topics below
Use this page to modify a compensation frequency and make it available for a specified payroll general Info Unit.
Edit Compensation Frequency Details
To delete a compensation frequency
Compensation frequency refers to the time intervals such as Day, Week and Month, at which the compensation is paid to employees. The basic unit of time, for which the compensation is fixed, such as Hour, Day, Week and Month, is called rated frequency. For instance, an employee’s salary is fixed at $100 per Day, and he is paid once every month. The rated frequency is “Day” and the compensation frequency is ‘Month’, in this instance.
Through this activity, you can modify all the details of the conversion table created through the “Add Compensation Frequency” activity, except for the Compensation Frequency code. You can modify the compensation frequency description, as well as all the conversion factors to convert one time unit to another time unit.
You can also modify the status of each conversion from active to inactive and vice versa. The need to specify this arises because not all the conversions in a matrix may be applicable for an organization unit.
You can change its current availability status, to indicate whether this compensation frequency must be available to
All the organizational units within the group.
Only to those organizational units to which the login user is attached
Selected organizational units. This choice will require you to enter the “Org. Unit(s) Mapping” page