Create Payroll Calendar- A summary of the activity

The Payroll Calendar is a central, binding entity that controls the payrolls and process periods linked to it, as follows:

Defines the duration of the process period, example 28 days, without specifying any date range. This length of time is specified in terms of (1) The unit of time Example, Hour, Day, Week, Month, etc. (2) The maximum and minimum length of time. Example, 28 Days to 31 Days.

This information becomes meaningful, when you later link process periods to the payroll calendar. Each process period is a specific date range for which the system processes the employees’ payroll. January 1 2002 to January 31 2002 is an example of a process period. When this process period is linked, the system ensures that the process period date range is within the minimum and maximum range specified within the payroll calendar.

Defines the frequency at which the payroll must be processed, example every Fortnight or every Month.
Makes available all those process periods that the payrolls require.

This happens after the payroll calendar has been created and saved, and process periods and payrolls are attached to the payroll calendar through the Create Payroll and Create Process Period activities. Whenever a payroll is attached to the payroll calendar, it automatically inherits all the process periods also attached to the payroll calendar.

The Role of the Payroll Calendar: The payroll calendar is the central binding entity that controls various facets of the payrolls and the process periods mapped to it. They are as follows:

When multiple process periods are attached to a single payroll calendar, these payrolls and process periods can become applicable to one another. Example: You define a process period Jan1-31, and attach it to the payroll calendar PC-a1. The system now allows you to choose from the list of payrolls currently attached to PC-a1. You will not need to individually map one or more payrolls to the process period.
All payrolls attached to the payroll calendar will be processed at the payment frequency defined in the payroll calendar.
The process period’s duration will be controlled by the period units and by the maximum and minimum period units allowed.

Creating the payroll calendar: This activity allows you to define a payroll calendar by a unique code and description. You are to specify the organization unit group for which the payroll calendar will be applicable.

Subsequently, you are to specify the duration of the process periods that will be linked to the payroll. The duration must be specified as follows:

Identify the time unit such as Day, Hour or Week, in which this duration will be specified. These time units are referred to as period units.
Enter the minimum and maximum time units that the process period can have. Example, if the time unit is Day, the minimum and maximum time units could be 28 Days and 31 Days.

The “Create Payroll Calendar” activity also requires you to indicate the frequency with which the payroll must be processed. The frequency could be Daily, Fortnightly, Monthly, Quarterly or Yearly.

Note: Multiple payrolls can be attached to a single payroll calendar.

Specifying the organizational units to which the payroll calendar will be made available: You are to also specify the organizational unit to which the payroll calendar will be available. You can make the defined payroll calendar available to

All organizational units
Those organizational units to which the user logged In
Selective organizational units

If you specify the last, you are to enter the “Org. Unit Mapping” page, to choose the organizational units for which they are applicable.

Getting familiar with the pages inside

Use the page…	…to carry out task
Create Payroll Calendar	Creating a payroll calendar
Org. Unit Mapping	Mapping and unmapping of organizational units

Prerequisites

You must have defined the period unit, in the “Create Period Unit” activity.

What you can do in this activity

Create a payroll calendar

You can create a payroll calendar and make it applicable to various organization units.

Enter a unique code to identify the payroll calendar code.
Enter a unique description for the payroll calendar.
Specify the unit of time that the payroll calendar will use, to specify the duration for which the payroll must be processed. These units of time are referred to as period units. Examples are: “Hour“, “Days“, “Weeks“, “Months“, “Years“.
Specify the minimum and maximum units that the process periods can contain. Note that the process periods will be defined and linked later to the payroll calender.
Save the details entered.
Specify the organizational units to which the payroll calendar will be made available.