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See page overview
Select the “View Attendance Data” from the left pane.
The “View Attendance Data ” page appears.
The system displays the following field.
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Date Format |
The date format as applicable to the login user. Tell me more |
To view the attendance details of a selected employee
From the “Payroll Attendance Unit” drop-down list box, select the payroll attendance unit for which attendance details are to be viewed. If there is only one value, the drop-down list box displays this value. Tell me more
All the employment units interacting with the selected payroll attendance unit are now available in the “Employment Unit ” drop-down list box. From the drop-down list box, select an employment unit for which attendance data details are to be viewed. If there is only one value, the drop-down list box displays this value.
The following fields are displayed.
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Payroll |
All the payrolls mapped to the selected organization unit are now available in the drop-down list box. |
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Payset |
All the paysets mapped to the selected organization unit are now available in the drop-down list box. |
Select the required payroll and payset.
Enter the following.
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Employee |
The code of the employee whose attendance details are to be viewed. Select the employee only if attendance details of the specified employee are to be viewed. |
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Process Period |
The process period for which the attendance details are to be viewed. |
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Pertaining to process period |
The process period for which the attendance details have been entered after payroll processing authorization has been completed. |
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Attendance Type |
The attendance type for which the attendance details are to be viewed. The drop-down list box contains all the attendance types that have been defined in “Create Attendance type” page and mapped to the selected payroll. |
The system displays the period unit for the specified attendance type, in the “Period Unit” field.
The details will be displayed in the multiline.
To view attendance details of a payset
Select the payroll attendance unit, employment unit, payroll, payset and the attendance type for which the attendance details are to be viewed.
Enter the process period for which you require to view attendance details.
The multiline displays the attendance details of all the employees mapped to the selected payset.
To view the attendance details of a selected payroll
Select the payroll attendance unit, employment unit, payroll and the attendance type for which employee attendance details are to be viewed.
Enter the process period for which you require to view the attendance details.
The multiline displays the attendance details of all the employees mapped to the selected payroll. Given below are the descriptions of the multiline fields.
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Employee Code |
The code of the employee whose attendance units are being displayed |
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Employee Description |
The description of the employee code. |
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Assignment Number |
The number of the assignment held by the employee, for which his/her attendance is being displayed. |
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Attendance Units |
The number of attendance units attended by the employee for the specific assignment, within the specified process period. |
6 Hyperlinked topics below
Use this page to view attendance data for an employee, except when the attendance is date-wise.
Through this page, you can view the number of attendance units spent by a specified employee for each of his assignments during a given process period. This facility applies only when one or more pay elements under the specified payset / payrolls are computed based on attendance units.
Additionally, you can view the attendance details of all the employees mapped to a payset or a payroll. The mode of attendance entry must be Direct entry or Formula based.
Note that you cannot view date-wise employee attendance details for Direct Entry or Formula-Based attendance, through this page.
You have a choice of viewing the attendance details as follows:
By Payroll: If you select this option, the system will display attendance details of all the employees mapped to the selected payroll.
By Payset: If you select this option, the system will display attendance details of all the employees mapped to the selected payset.
By
Employee: If you select this option, the system will display attendance
details of the selected employee.
Viewing attendance details requires you to select any combination of the following:
The organization unit group and organization unit to which a payroll is mapped.
The payroll to which the employee(s) are mapped.
The payset to which the employee(s) are mapped.
The process period for which attendance units are to be viewed.
The attendance type for which attendance details are to be viewed.
The employee whose attendance details are to be viewed (if you require attendance details of a specific employee).
Based on the details specified, the system will display the attendance details for the selected employee or for all the employees under the selected payroll / payset. The attendance details will be displayed separately for each assignment that the employee holds.
Note: The attendance details are displayed for employees only when the payset mapped to the employee contains pay elements that are calculated on attendance.
To view the attendance details of a selected employee
To view the attendance details of a selected payset
To view the attendance details of a selected payroll