Processing employee attendance

Select “Process Payroll Attendance” from the left pane.
The “Process Payroll Attendance” page appears.
The page displays the following fields.

Date Format

The date format as applicable to the login user. Tell me more

From the “Payroll Attendance Unit” drop-down list box, select the payroll attendance unit for which attendance details must be processed.
The employment units under the selected payroll attendance unit are now available in the “Employment Unit“ drop-down list box. From the drop-down list box, select the employment unit for which attendance must be processed.
All the payrolls mapped to the selected employment unit become available in the “Payroll“ drop-down list box.
All the paysets mapped to the selected employment unit become available in the “Payset” drop-down list box.
Select the payroll and payset for which attendance data is to be processed
In the “Process Period“ field, enter the process period for which the attendance data must be processed.
Select the “Show Attendance” pushbutton to view the details of all the attendance types mapped to the selected payroll / payset.
The multiline will display all attendance codes that have been mapped to the selected payroll or payset. The following columns in the multiline display the basic details about each attendance code.

Attendance Code	The code of the attendance type for which attendance details have been requested. The mode of attendance entry will be either ARS or Formula based.
Attendance Description	The description of the attendance code.
Period Unit Description	The period unit defined for the attendance type in the “Add Attendance Type” activity
Entry Mode	The mode through which the attendance is recorded for the attendance type; this will be either “Formula-based“ or “ARS“.

Select the check box, beside the attendance type in the select column, to indicate whether each attendance type must be processed for the selected process period.
Select the “Save Parameters for Processing” pushbutton.
The system will check whether all the prerequisites required for processing the attendance are satisfied. If so, it saves the parameters you specified and generates a session ID. The session ID uniquely identifies each instance of processing that the system carries out on a payset / payroll. If the prerequisites are not satisfied, an error message is displayed.
Once the system ID is generated, the selected payroll/payset is ready to be processed. Select the “Process” pushbutton, to enable the system to process attendance.
The attendance processing begins.

6 Hyperlinked topics below

Page objective

Use this page to process employee attendance for a selected process period. This activity is applicable only when the mode of entry is ARS or Formula based.

Page overview

In this page, you can request the system to process the attendance units recorded for the attendance codes under a specified payroll or payset. This activity is applicable only when the mode of entry is ARS or Formula based.

Implications of processing employee attendance: All the attendance units under an attendance code, for a selected payroll or payset, are recorded date-wise in the ARS and in certain Formula-based attendance systems. When you request the system to process the attendance units, the system adds up all the attendance units under the dates for the process period, and derives the total attendance units for the specified process period

Processing attendance: You are to begin the activity with specifying parameters such as the organization unit group, the organization unit to which the payroll is mapped, the payroll and the payset.

Other key parameters to specify are

The process period for which attendance units are to be processed
The attendance types

After you specify the parameters, the system displays the details of all the attendance codes that satisfy these parameters. Essentially, these attendance codes are linked to the various pay elements that map to the payset. Example: The payset Exec-1 contains the pay element Basic, which is mapped to the attendance code RG; the mode of attendance entry of this attendance code is ARS

Subsequently, you can request the system to process the attendance details. All the parameters you specified as well as all the prerequisites for attendance processing are validated by the system. If they are satisfactory, the parameters are automatically saved. Once the parameters are saved, the system generates a session ID. The session ID uniquely identifies each instance of processing that the system carries out on a payset / payroll. The generation of the session ID indicates that the attendance details are ready for processing.