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See page overview
Select the “Authorize Attendance” hyperlink from the left pane.
The “Authorize Attendance” page appears.
The page displays the following field.
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Date Format |
The date format applicable to the login user. Tell me more |
From the “Payroll Attendance Unit” drop-down list box, select the payroll attendance unit for which the attendance details must be authorized. Tell me more
All the employment units mapped to the selected payroll attendance units are now available in the “Employment Unit ” drop-down list box.
From the “Employment Unit ” drop-down list box, select the employment unit for which attendance data details must be authorized.
All the payrolls and paysets that are mapped to the selected employment unit become available in the “Payroll” and “Payset” drop-down list boxes.
From the “Payroll” drop-down list box, select the desired payroll for which the attendance details must be authorized.
From the “Payset” down-list box, select the desired payset for which attendance details must be authorized.
In the “Process Period” field, enter the process period for which attendance details must be authorized. Help facility available
Select the “Show Details” pushbutton.
The system displays all the attendance details for the selected payset / payroll, in the multiline. The following are displayed in the multline.
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Attendance Code |
The code that identifies the attendance type. |
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Attendance Description |
The description of the attendance code. |
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Period Unit Description |
The period unit defined for the attendance type in the “Add Attendance Type” activity. |
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Entry Mode |
The mode of recording the attendance. This field will display one of the following values: “Direct Entry“, “Formula“ or “ARS“. |
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Process Status |
The system displays the process status of the attendance type. This can one of the following values: “Not- yet initiated“, “Initiated“, “Processed“, “Aborted“, “Reset”, ”Authorized”, ”Unauthorized”. |
Select the attendance types that have to be authorized by checking them in the corresponding columns in the “Select” column of the multiline.
Select the “Save Parameters” pushbutton to save the details specified.
The system checks whether all the prerequisites required for authorization are satisfied. If they are not satisfied, an error message will be displayed. If the prerequisites are satisfied, the attendance data is ready for authorization.
Select the “Authorize” pushbutton to authorize the attendance data, if no error message is displayed.
6 Hyperlinked topics below
Use this page to authorize processed attendance details for a payset.
Authorizing attendance – An overview
In this page you can authorize attendance details for a given process period.
During attendance processing in the “Process Employee Attendance” activity, the system uses the employee attendance data to compute the pay elements of the employee. The computed pay element figures must be approved, before the system can use them as input for the next stage of payroll cycle. By authorizing, you indicate that the attendance data based upon which the system has computed pay elements is approved.
You can authorize attendance details for all three modes of recording attendance; they are Direct Entry, Formula and Attendance recording system (ARS).
Authorizing the attendance process involves specifying the
Organization unit group
Organization unit
Payroll and payset
Process period
In response to these specifications, the system displays all the attendance codes that have been processed for the specified payset or a payroll, for the process period. You can view and authorize the data of each attendance type.
Note that when the attendance codes are ARS or Formula-based, you can authorize the attendance data only after it has been processed.