Training needs

Entering training needs

Ensure that employee’s appraisal or self-appraisal has been completed and the “Save” pushbutton selected in either of the following: the “Perform Employee Appraisal” page or the “Self Appraisal” page.
Select the “Training Needs” link from the “Perform Employee Appraisal” page or the “Self Appraisal” page.

The “Training Needs” page appears.

The system displays the following details from the previous page:

Employment Unit	The employment unit of the employee.
Date Format	The date format that is applicable to the login user.
Employee	The employee code and name of the employee
Assignment No.	The assignment number of the employee.
Joining Date	The date of joining of the employee
Confirmation Date	The date on which the employee was confirmed in the organization.
Appraisal Type	The type of appraisal performed for the employee. It could be one of the following: Annual Appraisal Confirmation Appraisal Contract End Appraisal Any other user-defined through quick codes
Appraisal Calendar Code	The code of the appraisal calendar in which the employee’s appraisal falls.
Calendar Short Description	A short description of the appraisal calendar.
Appraiser’s Employment Unit	The employment unit to which the employee’s appraiser belongs
Appraiser	The employee code and name of the appraiser
Period From	The start date of the period from which the appraiser is mapped to the employee
Period To	The end date of the period from/upto which the appraiser is mapped to the employee.
Employee Appraisal Status	The status of the employee’s appraisal. It can be one of the following: Pending: The appraiser is yet to appraise the employee Completed: The appraiser has completed the appraisal for the employee. In other words, the appraiser has marked the “Have you completed Appraising' flag as 'Yes'. In-progress: The appraiser has started the appraisal for the employee but not completed it yet

The system will display the training needs already recorded by the employee, if any, during Self Appraisal.

Enter the following in the “Training Needs” multiline

Training Needs	A description of the training needs of the employee. This is to be entered as free text.
Training Area	A description of the specific area or domain in which the employee requires training. This is to be entered as free text.
Course Code	The code of the course that will provide this training. This course must be defined already in the “Create Course” activity of the Training General Information component. Help available.
By Date	The date by which the employee must have obtained this training.

Ø Select the “Save” pushbutton.

The system updates the following fields in the multiline

Course Description

The description of the course

Status

The status will be one of the following:

“Submit“, after the training needs have been entered and saved
“Registered“ or “Rejected“, after the training needs have been registered in the “Register Employee Based on “Request” activity of the Training Administration component
“Enrolled“ or “Waitlisted“, after the training administrator has either enrolled the employee for the course or waitlisted him.
“Completed”, after the employee has completed the course.

6 Hyperlinked topics below

Page Objective

Use this page to enter the training needs of the employee, and the date by which the employee will require them.

Page Overview

Through this page, an appraiser can record the employee’s training needs after entering performance appraisal, or an employee can record training needs after entering self-appraisal details. If the appraiser enters this page after the employee has completed self-appraisal, the appraiser can review the training needs specified by the employee. The appraiser can edit these details, if required. The appraiser can also add new training needs. To enter training needs, the following information must be specified

The code of the training course. The course must be a valid one from the Training Courses Masters, and can be chosen using Help.
The description of the training needs and the specific training area to focus
The date by which the employee requires the training

This information will be made automatically available in the “Register Employee Based on Request” activity of the Training Administration component. Based on this information, the Training Administrators can plan and schedule the required training for the employee.