Through this activity you can add or modify the military service details of the employee. To record military information, you must first select the required employee file . You can select the employee file from the employee file records available for the employee movement unit applicable to the login employment unit.

Government: For selecting the required employee record, you must specify the organization unit in which the "Employee Code Setup Unit" component is deployed. To retrieve an employee code, which is the key to fetching employee personal details, each of the government departments must interact with the organization unit where “Employee Code Setup Unit” component is deployed. For example,  “Employee Code Setup Unit” component is deployed in an organization unit named “GoAP”. In this organization unit, employee codes of all employees in the Government are maintained. As a result components deployed in various departments must interact with “GoAP” to obtain employee code for their employees.

Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify the search criteria  with or without wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization  before or after a particular date.  Specifying search criteria for more number of details will narrow your search to the closest matching records.

To use the search facility, specify search criteria for any or all of the following details:

• The entire or partial range of characters contained in the employee code.

• The entire or partial range of characters contained in the name of the employee.

• The entire or partial range of characters contained in the probable date on which the employee joined the organization.

• The entire or partial range of characters contained in the probable date before which the employee joined the organization.

• The employee type such as, Regular, Contract, Trainee and  Consultant.

The system fetches the records that match the combination of search criteria specified from which you can select the required record. If you do not specify search criteria, the system fetches all the employee file records available in the specified Employee Code Setup Unit.

Following selection of the required employee record you can,

• Add or modify the  service details of the employee.

• Add or modify the details of the field assignments undertaken by the employee.

The details of military service comprise the Service Details and the details pertaining to the Field Assignments undertaken by the employee.

The service details constitute information concerning the employee’s military service. They refer to the dates on which the employee joined and was relieved from military service respectively, the field of service, service number, trade and the latest rank held by the employee. The field of service indicates whether the employee served in the Army, Navy or  Air Force while the trade indicates the functional area like logistics, infantry and  marines,  the service number and the latest rank held details refer to the unique service number to identity the employee and the rank such as, Colonel and  Major  held by the employee at the time of being relieved from military service respectively.

Field Assignments Undertaken: The field assignments refer to the actual assignments undertaken by the employee during his/her tenure in the military. You are to specify the description of the field assignment undertaken by the employee, the date from which the employee undertook the specified field assignment and the date till which the employee continued in it. The type of service such as, Active Service, Reserve Guard and  National Guard  to which the specified field assignment pertains to and the service category  that is, Commissioned Officer or Enlisted category , in which the employee undertook the field assignment should be specified. To conclude, you can enter remarks  pertaining to the details specified.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee	Selecting an employee file for recording military information
Record Military Information	Recording military information

Prerequisites

Data Level Security permissions set for the login user.

Definition of Employment Units interacting with the Employee Code Setup Unit.

Definition of Date Formats in the ADMIN component.

Definition of employee codes in the interacting personal information component.

Definition of employee type values in the interacting Quick Codes component.

What you can do in this activity

Through this activity, you can record military information details of an employee.