Recording Employee Information: Through this activity you can view the  status related to completion which is recorded on the various personal information aspects of the employee such as, contact information, work experience information etc. After viewing the status, you can also select the required personal information area and record, modify or view the details. For example, if the status for Contact Information is displayed as “Incomplete”, you can record the pending details. Similarly, you can select a completed personal information area and modify or view the details.

Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization after or before a particular date etc. Specifying search criteria for more number of details will narrow your search to the closest matching records.

To use the search facility, specify search criteria for any or all of the following details:

•  The entire or partial range of characters contained in the employee code.

• The entire or partial range of characters contained in the name of the employee.

• The entire or partial range of characters contained in the probable date on which the employee joined the organization.

• The entire or partial range of characters contained in the probable date before which the employee joined the organization.

• The employee type such as, Regular, Contract, Trainee, or Consultant. 

The system fetches the records that match the combination of search criteria specified from which you can select the required record. If you do not specify search criteria, the system fetches all the employee file records available for the specified Employee Code Setup Unit.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee	Selecting the employee to view status on employee information
View Status on Completeness of Personal Information	Viewing the completion status of the various personal information areas recorded for the employee

Prerequisites

Personal information recorded for the employee.

 

What you can do in this activity

View status on the completeness of personal information.