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Through this activity, you can record or modify the reference information of an employee.
Government: For selecting the required employee record, you must specify the organization unit in which the "Employee Code Setup unit” component is deployed. To retrieve an employee code, which is the key to fetching employee personal details, each of the government departments must interact with the organization unit where “Employee Code setup” component is deployed. For example, “Employee Code setup unit” component is deployed in an organization unit named “GoAP”. In this organization unit, employee codes of all employees in Government are maintained. As a result components deployed in various departments must interact with “GoAP” to obtain employee code for their employees.
Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization after or before a particular date. Specifying search criteria for more number of details will narrow your search to the closest matching records.
To use the search facility, specify search criteria for any or all of the following details:
The entire or partial range of characters contained in the employee code.
The entire or partial range of characters contained in the name of the employee.
The entire or partial range of characters contained in the probable date on which the employee joined the organization.
The entire or partial range of characters contained in the probable date before which the employee joined the organization.
The employee type such as, Regular, Contract, Trainee, Consultant.
The system fetches the records that match the combination of search criteria specified from which you can select the required record. If you do not specify search criteria, the system fetches all the employee file records available in the specified Employee Code Setup Unit.
Following selection of the required employee record, you can record or modify reference information of the selected employee.
To maintain reference information specify,
The Reference Type.
The details of the reference person specified.
The remarks of the reference person and the date of reference.
HR Remarks.
The Reference Check, whether completed or otherwise.
Initially, you are to specify the reference type as either “Personal” or “Professional”. The reference type indicates whether the person is known to the employee either personally or through profession. Next, you are to enter the details of the reference person such as,, the name of the reference person, the name of the organization in which the person is working, the name of the position the person holds, the contact address information.
Your next items of information would be to specify the date on which the reference person has communicated his/her remarks about the employee to the organization and also his/her remarks. Further, you are to enter the remarks of the HR. For example, if the HR feels that the information given by the reference person about the employee is sufficient and positive, the remarks can be entered accordingly. After contacting the reference person, you are to specify if the reference check has been completed or otherwise.
Getting familiar with the pages inside
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Go to page… |
…to carry out task |
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Select Employee |
Selecting the employee for whom you want to maintain reference information |
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Record Reference Information |
What you can do in this activity
Through this activity you can record reference information.