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Select the hyperlinked “Planning Calendar” in the multiline of the “Select Manpower plan“ page.
The “Record Manpower Planning” page appears.
The system displays the following
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Planning Unit |
The description of the Organization Unit in which manpower planning component is deployed. |
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Date Format |
The date format that is applicable to the login user. |
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Planning Calendar |
The description of the planning calendar. |
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Planning Period |
The planning period for which you must record the manpower planning details. |
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Plan Period |
The start date and the end date of the planning calendar. |
Enter the following
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Plan Code |
The unique code for the manpower plan. |
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Plan Description |
The description of the manpower plan. |
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Version No. |
The version number of the plan. |
The system displays two list boxes.
The Left-hand side list box lists the hierarchy of the employment units, work locations and departments. You can expand the employment unit, which gives the work location. Further, expansion of work location gives the department. You can record the manpower planning details for any segment (employment unit/work location or department) by selecting the specific segment. Selection of any segment determines the values that get displayed in the multiline. The Figure given below illustrates the explanation.
- HeadQuarters
- Work Location 1
Accounts
The Right-hand side list box is used to select the approved version of the manpower plan for different planning calendar and planning period combination. This can be done by expanding the required planning calendar, planning period, plan code and selecting the specific version required.
The Figure given below illustrates the explanation.
- Plan2003
- Period 1
- PCC001
Version1
Enter the following
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Complete Explosion |
Select the “Complete explosion checkbox to expand all the employment units. |
The system displays the following in the multiline based on the planning dimension selected in the “Define Planning Calendar” activity.
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Employment Unit |
The employment unit for which you require to do the manpower planning. |
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Work Location |
The work location for which you require to do the manpower planning. |
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Department |
The department for which you require to do the manpower planning. |
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Position Title |
The title of the position for which you require to do the manpower planning. |
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Job Title |
The title of the job for which you require to do the manpower planning. |
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Grade Set |
The grade set for which you require to do the manpower planning. |
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Grade |
The grade for which you require to do the manpower planning. |
You can apply any one of the following rules for computation. These rules have been defined in the “Maintain Business Rules” activity in “Application Tools” component.
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Headcount Forecasting Rule |
From the drop-down list box select the rule based on which the number of employees required will be computed. |
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Average Salary Rule |
From the drop-down list box select the rule based on which the average salary will be computed. Tell me more |
Select the “Apply Rule” pushbutton to do the computations based on the selected rule.
The system displays the following in the multiline for a combination of employment unit, work location, department and the selected planning dimension.
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Budgeted Headcount |
The total headcount of the previous approved planning calendar. Note: If the budgeted headcount is blank, you can enter the budgeted headcount |
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Existing Headcount |
The existing number of employees mapped to the primary assignment. |
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Variance Headcount |
The difference between the budgeted headcount and the existing headcount. |
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Budgeted FTE |
The total FTE of the previous approved planning calendar. Note: If the budgeted FTE is blank, you can enter the budgeted FTE |
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Existing FTE |
FTE= Standard Hours per week/FTE standard hours per week. The existing FTE depends on the employee’s cost center mapping and the department cost center distribution. |
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Variance FTE |
The difference between the budgeted FTE and Existing FTE |
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Total Headcount |
The formula for computing the total headcount is as given below. Total Headcount = Existing Headcount + Additional Headcount Required (excl. vacancy) |
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Total FTE |
The formula for computing the total FTE is as given below. Total FTE = Existing FTE + Additional FTE Required (excl. vacancy) |
Enter the following in the multiline.
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Addl Headcount Reqd (excl. vacancy) |
The additional number of employees required excluding the number of vacant positions. |
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Additional FTE Reqd. (Excl Vacancy) |
The additional number of employees required for FTE(Full Time Equivalent) excluding the number of vacant positions for FTE. |
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When Required (Q1/Q2/Q3/Q4) |
The quarter of the year for which the additional headcount is required. Note that it is mandatory to enter a value in this field if the additional headcount required(excl.vacancy) is specified by the user. |
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Remarks |
If the Additional Headcount Reqd and Additional FTE Reqd columns does not match, enter the number of hours or number of sessions per week for the part timer in this field. |
The system displays the following in the multiline
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Average Salary Per Headcount |
The average salary of an employee in a specific planning dimension is computed by applying the following formula Average Salary per Headcount = Total Basic Salary of Existing staff / Existing Staff FTE Note that the total basic salary for the existing employee will be taken from “Employee Compensation” component as on the date on which the headcount was updated in the Manpower Planning page. |
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Currency Base |
The unit of currency for the average salary. |
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Increase in Salary Budget |
The increase in salary budget is computed by applying the following formula. Increase in Salary Budget = Average Salary per Headcount * Additional FTE Reqd (excl.vacancy) |
The system displays the dynamic bar graph representing the increase in salary budget for the planning calendar.
The system also displays the following details below the graph.
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Total Overall Headcount |
The sum of the total headcount specified in each row of the multiline. |
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Total Increase in Salary Budget |
The sum of the increase in salary budget specified in each row of the multiline. |
Select the “Save as New version” pushbutton to save the details as a new version of manpower plan.
The system displays the following
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Version Status |
The version status of the manpower plan changes to “Draft”. |
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Existing Headcount updated on |
The date on which the existing headcount was updated for the manpower plan. |
Select the “Send this Version for Approval” pushbutton to send the current version of manpower planning for approval.
To edit a version of manpower plan
Select the “Planning Unit” in the “Select Manpower Plan” page.
Enter the search criteria and select the “Search” pushbutton.
Select the hyperlinked “Planning calendar” in the multiline.
The “Manpower Planning” page appears.
The system displays the details in the “Manpower Planning” page.
Edit the required details.
Select the “Save” pushbutton to save the changes of the manpower plan.
Note: You can only edit the records in “Draft” Status.
To delete a draft version of manpower plan
Select the “Planning Unit” in the “Select Manpower Plan” page.
Enter the search criteria and select the “Search” pushbutton.
Select the hyperlinked “Planning calendar” in the multiline.
The “Record Manpower Planning” page appears.
The system displays the details in the “Record Manpower Planning” page.
Select the “Get Plan Details” pushbutton. The system displays the details of the specific version in the multiline.
Select the “Delete” pushbutton to delete the selected version of manpower plan.
6 Hyperlinked topics below
Use this page to record manpower planning.
To edit a version of manpower plan
To delete a draft version of manpower plan