Viewing prepayment invoice details

This page allows you to view the details of the prepayment invoice. Apart from the invoice information, you can also view the payment and the item details. If the invoice has been put on hold or reversed you can also view the reason and the observations that have been recorded. The system also displays the details of the user who created and modified the invoice last and the date on which the invoice was created and last modified.

Select the “View Invoice” link provided in the “Select Invoice” page.

The “View Invoice” page appears.

The system displays the following in the “Invoice Information” group box:

Invoice No.	The number identifying the prepayment invoice.
Invoice Category	The category to which the prepayment invoice belongs. It could be “Order Based Prepayment” or “Direct Prepayment.
	Order Based Prepayment – indicates that the prepayment invoice has been created based on a sale order.
	Direct Prepayment – indicates that the prepayment invoice has been created without the reference of a sale order.
Status	The status of the invoice. It could be “Draft”, “Fresh”, “Returned”, “Authorized”, “Held”, “Deleted”, “Reversed”, “Paid” and “Partially Paid”.
	Draft – indicates a newly created prepayment invoice.
	Fresh – indicates a newly created prepayment invoice that can be authorized.
	Returned – indicates a prepayment invoice that has been returned to the user who created it for modification.
	Authorized – indicates a prepayment invoice that has been authorized.
	Held – indicates a prepayment invoice that has been put on hold from adjustment.
	Deleted – indicates a prepayment invoice that has been deleted.
	Reversed – indicates a prepayment invoice that has been reversed.
	Paid – indicates a prepayment invoice whose amount has not been fully paid.
	Partly Paid – indicates a prepayment invoice whose amount has been fully paid.
Invoice Date	The date on which the prepayment invoice has been created.
Finance Book	The code identifying the finance book in which the posting is to be made.
Numbering Type	The numbering type for the login organization unit and the “Customer Prepayment Invoice” transaction type.

The system displays the following in the “Payment Information” group box:

Bill To Customer Code	The code identifying the customer on whom the invoice has been raised.
Bill To Customer Name	The name identifying the customer on whom the invoice has been raised.
Bill to Id.	The address id of customer to whom the invoices are to be sent.
Order %	The percentage of the sale order for which the payment has been made.
Currency	The code identifying the currency in which the prepayment invoice has been created.
Exchange Rate	The exchange rate of the transaction currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the transaction currency and the base currency are the same.
Receipt Method	The method in which the payment is to be received.
Pay Term	The code identifying the pay term.
Anchor Date	The date from which the payment schedule of the invoice has been calculated.
Price List No.	The code identifying the price list based on which the item has been invoiced.
Total Invoice Amount	The total invoice amount.
Comments	Any observations regarding the payment to be received for the prepayment invoice.
	Zoom facility available

The system displays the following in the “Item Information” multiline:

Line No	The number identifying the line in which the item, tax, charge or discount is available in the prepayment invoice.
Sale Order No.	The number identifying the sale order based on which the prepayment invoice has been created.
Ordering Point	The code identifying the organization unit in which the sale order has been created.
Item Type	The type of the item for which the prepayment invoice has been created.
Item / TCD Code	The code identifying item, tax, charge or discount that has been included in this prepayment invoice
Variant	The code identifying the item, tax, charge or discount variant.
UOM	The code identifying the unit of measurement in which the item has been sold.
Qty.	The number units of the item that has been invoiced.
Unit Price	The price of one unit of the item.
Order %	The percentage of the sale order.
Amount	The item amount.
Remarks	Any observations or comments regarding the item.
Item / TCD	Indicates whether an “Item”, “Tax”, “Charge” or “Discount” is available in the line.
TCD Computation	Indicates whether the tax, charge and discount has been calculated at the document level or at the line item level.
TCD On Line No.	The number identifying the line in which the tax, charge and discount exist in the invoice.
SO Currency	The currency in which the sale order has been created.
Ship To Customer Code	The code identifying the customer to whom the material has been shipped.
Ship To Customer Name	The name identifying the customer to whom the material has been shipped.
Ship To ID.	The code identifying the location to which the material has been shipped.
Item TCD Desc.	the textual descriptions of the item, tax, charge or discount.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document No.	The number identifying the reversal document that has been generated for the reversal of the invoice.
Reversal Date	The date on which the prepayment invoice was reversed.
Reason For Reversal	The code identifying the reason due to which the invoice has been reversed.
Remarks For Reversal	Any observations or comments that have been recorded at the time of reversal.
	Zoom facility available
Reason for Hold	The code identifying the reason due to which the invoice has been put on hold.
Remarks For Hold	Any observations or comments that have been recorded while putting the invoice on hold.
	Zoom facility available
Print Language	Use the Drop Down list box to select the language in which the invoice is to be printed. You can select from the list of Application and Report Languages mapped for the Company.

Click the “Print Invoice” pushbutton to print an invoice.

The system displays the following:

Created By	The login ID of the user who has created the invoice.
Created Date	The date on which the prepayment invoice has been created.
Last Modified By	The login ID of the user who last modified the prepayment invoice.
Last Modified Date	The date on which the prepayment invoice has been last modified.

To proceed, carry out the following

If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule generated for the invoice.

If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view the electronic payment details and the payment schedule.

Select the “Tax Calculation – Summary” link at the bottom of the page to view the summary of the tax calculated.

Select the “Accounting Information” link at the bottom of the page to view the account posting details of the invoice.

Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.

Select the “Attach Notes” link at the bottom of the page to enter your observations and comments regarding the prepayment invoice.