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This page allows you to create a standard note ID and enter notes that is to be attached to either the prepayment invoice as a whole or to any line in the prepayment invoice document. You can enter a unique description for the standard notes. You can record your observations and comments for the prepayment invoice.
This page also allows you to retrieve the notes attached to a prepayment invoice. You can modify the observations that have been recorded. The system saves the modification made and also maintains a history of the modifications that have been to the note.
Select the “Attach Notes” link at the bottom of the page.
The “Attach Notes” page appears.
The system displays the following:
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Invoice No. |
The number identifying the prepayment invoice. |
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Status |
The status of the prepayment invoice. It could be “Fresh” or “Draft”. |
Enter the following fields in the “Notes Details” group box:
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Ref. Doc. No. |
Use the drop-down list box to select the number identifying the sale order for which the prepayment invoice has been created. All the sale orders based on which the prepayment invoice has been created will be available for selection in the ascending order. The system displays “Blank” by default. |
The system displays the following in the “Notes Details” group box:
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Notes For |
The document for which the note is being entered. The system displays “Customer Prepayment Invoice” by default at the launch of the page. |
Enter the following fields in the “Notes Details” group box:
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Notes Level |
Use the drop-down list box to set whether you want to enter notes at the line level or for the document as a whole. You can select from “Line” or “Document”. |
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The system displays “Document” by default at the launch of the page. | |
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Line No. |
Use the drop-down list box to select the number identifying the lines in the prepayment invoice for which you want to enter a note. The system displays “Blank” by default at the launch of the page. |
Note: Line numbers will be available for selection if “Line” is selected in the “Notes Level”.
The system displays the following in the “Notes Details” group box:
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Line No. |
The number identifying the sale order and the line in the invoice for which the notes are being entered. |
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Desc. |
The textual description of the selected line if available. |
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Zoom facility available |
Enter the following fields in the “Notes Details” group box:
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Standard Notes ID. |
The code identifying the standard notes (Alphanumeric, 6). Mandatory. |
Enter the description pertaining to the standard notes id in the text box provided alongside.
Click the “Save Standard Notes” pushbutton to save the standard note.
The system saves the standard notes ID along with the description.
Enter the following field:
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Notes |
Any observations or remarks pertaining to the document (Alphanumeric, 255). |
Click the “Attach Notes” pushbutton to save the notes information.
The system attaches the notes to the prepayment invoice the first time the note is created. The system saves the modifications made to the notes.
