Payment Information

This page allows you to modify the electronic payment details and the payment schedule that has been generated based on the pay term set while creating the invoice. Tell me more.

Select the “Payment Information” link at the bottom of the “Create Invoice” page.

The “Payment Information” page appears.

The system displays the following:

Invoice No.	The number identifying the prepayment invoice.
Total Invoice Amount	The total prepayment invoice amount.
Status	The status of the invoice. It could be “Draft”, “Fresh”.
	Draft – indicates a newly created prepayment invoice that cannot be authorized.
	Fresh – indicates a newly created prepayment invoice that can be authorized.

The system displays the following details in the header:

Currency

The code identifying the currency in which the prepayment invoice has been raised.

Enter the following details:

Pay Term	The code identifying the pay term (Alphanumeric, 15). Mandatory. This pay term must have been defined in the “Create Pay Term” activity of the “Pay Term” business component and must be in “Active” status.
	Press <Enter> key.
	The system retrieves and displays the description of the pay term. The system calculates and displays the payment details in the “Payment Schedule Information” multiline and also generates the term number in the respective field.
	Help facility available

The system displays the following:

Desc.

The textual description of the pay term.

Enter the following field:

Discount Computation

Use the drop-down list box to select the discount computed.

The system displays the following details:

Receipt Method

The method in which the electronic payment is received from the customer.

Enter the following field in the “Payment Details” group box:

Customer Bank / PTT Reference

Use the drop-down list box to select the code identifying the bank or the PTT reference of the customer. All the unique codes available for the banks / PTT will be available for selection.

The system displays the following:

Customer Bank / PTT Reference Type

The bank or the PTT reference type of the customer.

Enter the following field in the “Payment Details” group box:

Customer Bank / PTT Account No.	Use the drop-down list box to select the code identifying the bank / PTT account number of the customer.
Company Bank / PTT Code	Use the drop-down list box to select the code identifying the bank / PTT of the login company from which the payment must be made. All the company codes corresponding to the bank / PTT will be available for selection.

The system displays the following:

Company Reference Type	The bank or the PTT reference type of the company.
Company Bank / PTT Account No.	The code identifying the bank / PTT account number of the login company.

Enter the following fields:

Contract / Participation ID.

Use the drop-down list box to select the code identifying the contract / participation ID of the company. All the corresponding codes will be available for selection.

The system displays the following:

Contract Reference

The code identifying the contract reference of the company.

Enter the following fields:

Digits For Reference No.

Use the drop-down list box to select the digits for the reference number. All the digits for corresponding reference number will be available for selection.

Enter the following fields details in the “Payment Schedule Information” mutliline:

Term No.	A unique number identifying the installment that is due for payment (Alphanumeric, 20). Mandatory.
Due Date	The date on which the installment is due for payment (Date Format). Mandatory. This date must be the same or after the date on which the invoice has been created.

Note: If data is available in more than one row of the “Payment Schedule Information” multiline, the due dates for a row must be later than the date in the earlier row.

Due Amount Type	Use the drop-down list box to select the type of the amount that is due for payment from “Flat Amount” or “Percentage”.
	Flat Amount – indicates that a flat amount is payable on the due date.
	Percentage – indicates that the amount due is a percentage of the total due amount.
Due %	The percentage of the amount due on the due date (Integer). The value entered in this field must be greater than zero and lesser than 100.

Note: This field must not be left blank if “Percentage” is selected in the “Due Amount Type” field. This field must be left blank if “Flat” is selected in the “Due Amount Type” field.

Due Amount

The amount due for the installment (Decimal). The value entered in this field must be greater than zero. This field must not be left blank if “Flat Amount” is selected in the “Due Amount Type” field.

Note: If “Percentage” is selected in the “Due Amount Type” field, this due amount is calculated and displayed as the product of the percentage due and the total amount. The sum of all the due amounts in the various rows of the multiline must be equal to the total invoice amount.

The system displays the following in the “Payment Schedule Information” multiline:

Discount Computation Amount

The amount on which the discount has been calculated.

Note: If the discount computation is selected as “Gross Amount”, the system displays the due amount as the discount computation amount.

If the discount computation is set as “Base Amount” and “Percentage” has been selected in the “Due Amount Type” field the system calculates the amount on which discount is computed as the product of the percentage due for installment and the sum of all the amounts for the items invoiced excluding the taxes, charges and discounts.

If the discount computation is set as “Base Amount” and “Flat Amount” has been selected in the “Due Amount Type” field the system displays the due amount as the discount computation amount.

Enter the following fields details in the “Payment Schedule Information” mutliline:

Discount Amount Type	Use the drop-down list box to select the type of discount amount that can be availed from “Flat Amount” or “Percentage”.
	Flat Amount – indicates that a flat amount can be deducted as discount.
	Percentage – indicates that the discount amount would be a percentage of the due amount.
Discount Date	The date on or before which the payment due must be made to avail the discount (Date Format). The date entered in this field must be earlier than the due date. The date entered in this field must be after the debit note date, the anchor date and the due date.

Note: If data is available in more than row of the “Payment Schedule Information” multiline, the discount date available in a row must be later than the date available in the earlier row.

Discount %

The percentage of the amount that can be deducted as discount (Integer). The value entered in this field must be greater than zero and lesser than 100.

Note: This field must not be left blank if “Percentage” is selected as “Discount Amount Type”.

Discount Amount

The amount that can be deducted as discount (Decimal). Mandatory. The value entered in this field must be lesser than the amount due.

Note: This field must not be left blank if “Flat Amount” is selected as “Discount Amount Type” and must be lesser than the amount available in the “Discount Computation Amount” field.

If “Discount Amount Type” is “Percentage” this amount will be calculated as the product of the percentage of discount and the amount on which the discount is computed.

Penalty %	The percentage of penalty due if the payment is not made on or before the due date (Integer). The value entered in this field must be greater than zero and lesser than 100.
Electronic Slip Reference No.	The number identifying the electronic slip reference issued by the bank (Alphanumeric, 30).
Electronic Slip Amount	The electronic slip amount (Integer).

The system displays the following in the “Payment Schedule Information” multiline:

Coding Line

The number identifying the coding line.

Click the “Save” pushbutton to save the modifications made.

The system generates a new payment schedule based on the modifications made. The system also updates the login ID of the user and the system date along with the invoice details.

Click the “Save And Authorize” pushbutton to save the modifications made to the payment schedule and authorize the invoice.

The system generates a new payment schedule based on the modifications made. The system also updates the status of the invoice as “Authorized”. The system also updates the login ID of the user and the system date along with the invoice details.

To proceed, carry out the following

Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.
Select the “Accounting Information” link at the bottom of the page to view the account posting information of the invoice.
Select the “Attach Notes” link at the bottom of the page to record observations or comments regarding the expense invoice.

Payment Information– An overview

This page allows you to modify the electronic payment details of the customer and the login company. You can also modify the details of the payment schedule. The system saves the modifications made to the electronic payment details and the payment schedule. The system generates a new payment schedule based on the modifications made.

This page also allows you to authorize the invoice after saving the modifications made to the payment schedule. The system updates the status of the invoice as “Authorized”. The system also stores the login ID of the user and the system date along with the invoice details.