Viewing invoice details

This page allows you to view the details of the invoice irrespective of the category to which it belongs. You can view the invoice information, payment information, part / tax / charge / discount information and the hold / reversal details. You can also view the login details of the user who created and last modified the invoice.

Select the “View Invoice” link provided in the “Select Invoice” page.

The “View Invoice” page appears.

The system displays the following in the “Invoice Information” group box:

Invoice #	The number identifying the invoice.
Invoice Category	The category to which the invoice belongs. It could be “Direct Invoice”, “Miscellaneous Invoice” or “Pack Slip Invoice”.
Status	The status of the invoice. It could be “Fresh”, “Draft”, “Authorized”, “Held”, “Partly Paid”, “Fully Paid” and “Reversed”.
	Draft – indicates a newly created invoice that cannot be authorized. You can make modifications to an invoice in this status.
	Fresh – indicates a newly created invoice that can be authorized. You can make modifications to an invoice in this status.
	Authorized – indicates that the invoice has been authorized and the relevant postings have been made in the selected finance book. You cannot modify the details of the invoice in this status.
	Held – indicates that the invoice has been put on hold. An invoice in this status will not be considered during a transaction. You must release an invoice in this status to use it again during transactions.
	Partly Paid – indicates that a part payment has been received for the invoice. This status is updated from the “Customer Balance Adjustment” business component.
	Fully Paid – indicates that the entire payment for the invoice has been received. This status is also updated from the “Customer Balance Adjustment” business component.
	Reversed – indicates that the invoice has been reversed in the books of accounts. You can reverse an invoice in the “Authorized” status.
Invoice Date	The date on which the invoice was created.
Finance Book	The code identifying the finance book in which the invoice details have been posted.

The system displays the following in the “Payment Information” group box:

Bill to Customer #	The code identifying the customer on whom the invoice has been raised.
Bill to Customer Name	The name of the customer on whom the invoice has been raised.
Sale Type	The type of sales that has happened through the invoice.
Cash #	Indicates the cash code in which the payment must be accounted.
Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the invoice currency and the base currency are the same.
Receipt Type	The type of payment received. It could be “Cash” or “Credit”.
Pay Term	The code identifying the pay term based on which the payment schedule has been generated.
Anchor Date	The date from which the payment schedule of the invoice is calculated.
Receipt Method	The method in which the payment would be received. It could be “Regular” or “Specific Bank”.
Total Invoice Amount	The sum total amount that has been invoiced.
Freight Amount	The amount that has been incurred as freight while shipping the items.
Comments	Any observations or remarks pertaining to the invoice.
	Zoom facility available

The system displays the following in the “Part/T/C/D Information” multiline:

Line #	The number identifying the lines available in the invoice.
Pack Slip #	The number identifying the pack slip based on which the invoice has been created. The system displays the pack slip number if the invoice has been created for a pack slip.
	Data Hyperlink available
Part/T/C/D #	The code identifying the part, tax, charge or discount that has been invoiced.
Variant #	The code identifying the item, tax, charge or discount variant.
UOM	The unit of measurement of the part that has been invoiced.
Quantity	The number of units of the part that has been invoiced.
Unit Price	The price of one unit of the part.
Amount	The amount to be invoiced for the part.
Sale Purpose	The purpose of the sale. It could be “Samples”, “Sales” etc.
Remarks	Any observations regarding the part, tax, charge or discount available in the line.
Shipping Point	The code identifying the organization unit from which the material has been shipped.
Ship to Customer #	The code identifying the customer to whom the material has been shipped.
Ship to Customer Name	The name of the customer to whom the material has been shipped.
Ship to ID	The code identifying the location to which the material has been shipped.
Cost Center	The code identifying the cost center that has been mapped to the “Part Revenue Account”.
Analysis #	The analysis code to which the “Part Revenue Account” is mapped.
Sub Analysis #	The sub-analysis code to which the analysis code is mapped.
Proposal #	The number identifying the proposal that has created for the purchase of fixed assets against a budget.
Part Description	The textual description of the part.
Warehouse #	The code identifying the ware house.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Document #	The number identifying the document that has been generated during the reversal.
Reversal Date	The date on which the invoice was reversed.
Reason for Hold	The code identifying the reason for putting an invoice on hold.
Remarks for Hold	Any observations made pertaining to the reason for putting an invoice on hold.
Reason for Reversal	The code identifying the reason for the reversal of the invoice.
Remarks for Reversal	Any observations or comments made pertaining to the reason for putting an invoice on hold.

The system displays the following:

Created By	The login ID of the user who has created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who has last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

Select the “Payment Information” link at the bottom of the page to view the details of the payment information.

Select the “Attribute Details” link at the bottom of the page to view the details of the item attribute.

Select the “Allocation Details” link at the bottom of the page to view the allocation details of the invoice.

Select the “Item Serial No. Details” link at the bottom of the page to view the details of the serial numbers that have been shipped.

Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the posting details of the invoice amount.