Create Miscellaneous Invoice – A summary of the activity
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This activity allows you to create a miscellaneous invoice. A miscellaneous invoice is created when parts that do not form part of the inventory are sold. A miscellaneous invoice can also be raised for disposing assets if an “Asset Disposal” business component is not deployed in this organization unit. The assets for which the invoice is created must be of the type “Capital”. Helicharter invoice gets generated as Miscellaneous Invoice in “Fresh” status.
The status of a newly created miscellaneous invoice is updated as “Fresh”. You can modify the details of this invoice if required. The system generates a payment schedule if the receipt of payment is by “Credit”. This payment schedule can be modified. If an electronic payment is to be received you can also view the payment schedule generated for the invoice along with the electronic payment details.
This activity also allows you to enter the tax, charge and discount details pertaining to the invoice. The TCD details can be calculated both “For Document ” and for the “Line Item”.
This activity also allows you to authorize an invoice on creation. The details of an authorized invoice cannot be modified. The status of an authorized invoice is updated as “Authorized”. The system stores the login ID of the user and the system date along with the authorization details.
Getting familiar with the pages inside
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Go to page… |
For… |
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Create Invoice |
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Edit Invoice |
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Tax / Charge / Discount |
Adding tax, charge, discount details for miscellaneous invoice |
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Payment Information |
Modifying payment information |
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Payment Schedule |
Modifying payment schedule |
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Invoice Summary |
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Accounting Information |
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Shipping Details |
What you can do in this activity
Create miscellaneous invoice for disposing assets
Authorize miscellaneous invoice
Generates invoice numbers automatically
Enter Tax / Charge / Discount (TCD)
View the summary of the invoice
View the various account postings
Provision to authorize the invoice
Record cost center and analysis details
Miscellaneous invoices are created for parts that do not form part of the inventory. The parts that are invoiced are also shipped to the customer. A newly created miscellaneous invoice is always updated to a “Fresh” status. The system calculates and generates the payment schedule that can be modified.
Go to “Create Invoice” page.
Enter the necessary information and create the miscellaneous invoice.
Create miscellaneous invoice for disposing assets
Miscellaneous invoices are also created for assets that are to be disposed. Miscellaneous invoices are created for asset disposal if an “Asset Disposal” business component has not been deployed in the organization unit.
Go to “Create Invoice” page.
Enter the necessary information and create the miscellaneous invoice.
Authorize miscellaneous invoice
Miscellaneous invoices can be authorized immediately on creation. The details of the authorized invoice cannot be modified. The status of the authorized invoice is updated as “Authorized”. The payment schedules that have been generated for the invoice is frozen and cannot be modified.
Go to “Create Invoice” page.
Enter the necessary information and authorize the invoice immediately on creation.
Miscellaneous invoices can be adjusted manually or automatically against a prepayment invoice or other credit documents. The system picks the documents for adjustment if the method is “Automatic”. If the method is “Manual” the user can search and select the credit document against which the adjustment must be made.
Go to “Create Invoice” page.
Set the method of adjustment.
The payment schedule for an invoice is generated based on the default pay term set for the customer in the “Customer” business component. This default pay term can be modified based on the function defaults that have been set for the transaction. If the “Modify Pay Term” has been set to “Yes” in the “Set Function Defaults” activity, the default pay term can be modified. The system generates the payment schedule for the invoice based on the revised pay term.
Go to “Create Invoice” page.
Modify the pay term.
Generates invoice numbers automatically
Unique numbers are generated for the invoices. These numbers are generated with the corresponding prefix and suffix of the selected numbering type and incremented from the last generated number.
Go to “Create Invoice” page.
Create the invoice.
Enter Tax / Charge / Discount (TCD)
TCDs for the selected miscellaneous invoice have to be entered for the individual parts. The system generates a payment schedule taking into account the TCD details entered apart from the invoice amount.
Go to “Tax / Charge / Discount” page.
Enter the applicable TCD.
TCDs can be entered in two different levels for an invoice. The two different levels are at the “Document level” and at the “Line level”. At the document level the TCD that are common for all the items available in the invoice can be entered. At the line level the TCD that are unique for the individual items can be entered.
Go to “Tax / Charge / Discount” page.
Select the level in which the TCD must be entered.
A payment schedule gives you the pattern of in-flow of cash for the invoice. The system generates the payment schedule based on the default pay term set for the customer. The payment schedule can be modified based on the business requirements of the organization. The payment schedule can be modified provided the invoice is in the “Draft”, “Fresh” or “Returned” status. The payment schedule is frozen when the invoice is authorized.
Go to “Payment Schedule” page.
Make the required changes and generate a new payment schedule.
View the summary of the invoice
An invoice summary contains the details of the invoice along with the details of the payment received and the details of the adjustments that have been made. The receipt details of the invoice can be viewed provided an advance has been received. An invoice can be adjusted immediately on authorization. The details of the adjustment can be viewed if the invoice has been adjusted.
Go to “Invoice Summary” page.
View the details of the invoice, receipt and adjustments made.
View the various account postings
The invoice amount is debited or credited into different accounts. The various postings that occur for a transaction can be viewed account wise in both the base currency and the parallel base currency of the company.
Go to “Accounting Information” page.
View the account posting details.
Provision to authorize the invoice
This activity provides the facility to authorize an invoice. Authorization can also be done while saving the modifications made to the TCD, payment schedule, and payment information.
Go to “Tax / Charge / Discount” page.
Go to “Payment Schedule” page.
Go to “Payment Information” page.
Record cost center and analysis details
The details of the invoice are updated in the “Part Revenue” account and “TCD” account as required. A cost center is mapped to these account heads. Budgets can also be set to control and analyze the TCD incurred. The analysis of the budget against the actual for these accounts can be done with the analysis codes that are mapped to the account.
Go to “ Create Invoice” page.
Go to “Tax / Charges / Discount” page.
Enter the cost center and analysis details required.
Parts that have been invoiced are shipped to a customer either by road or by air. The shipment and the delivery details of the part can also be recorded. The shipping details also include the insurance details of the shipment made. These shipping details are updated along with the invoice number.
Go to “Shipping Details” page.
Enter the shipping details.