Managing pack slip or bill back invoices for modification

This page allows you to modify pack slip or bill back invoices. Tell me more

Select the “Invoice #“ hyperlink in the "Select Invoice" of the "Manage PackSlip or Bill back Invoice" activity of the "Customer Direct Invoice” business component.

The “Manage Packslip or Bill back invoice" page appears.

Invoice Details Section

The system displays the following fields:

Invoice #

The system generated invoice number.

Note that the system leaves this field blank if Create radio button is selected in the Select Invoice screen.

Invoice Type

The type of invoice is being created or already created..

Status

The status of the invoice which could be “Draft”, “Fresh”, “Returned” or “Deleted”.

Enter the following fields:

Invoice Date	The date on which the invoice was created. The system displays the current date while creating bill back invoice.
Numbering Type	Use the drop-down list box to select the numbering type in which you wish the invoice to be generated. The system lists the numbering type mapped for the bill back invoice in the “Document Numbering Class” Master. This field is applicable only for Bill Back Invoices.
Currency	Use the drop-down list box to select the code identifying the currency of the invoice.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the invoice details are to be posted. All the finance books that have been deployed in the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made in a single finance book, the book that has been set as default will be displayed.
Comments	Any observations or remarks pertaining to the invoice.
Sale Type	Use the drop-down list box to select the sale type. This field is applicable for Packslip and Par Sale Invoices.

Customer Details

The system displays the following field:

Customer #	The number identifying the customer for whom the invoice is raised.
Customer Name	The name of the customer for whom the invoice is raised.

Enter the following fields:

Bill To Customer #	The customer who has to pay the invoice. The code identifies the customer who has to make the payment for the Invoice.
Bill To ID	Use the drop-down list box to select the address of the customer who has to make the payment for the invoice.. The system lists all the Address ID's defined for the value selected in the “Bill To Customer” field in the Customer master.

The system displays the following field:

Bill To Customer Name

The name of the customer who has to make payment for the Invoice.

Enter the following fields:

Ship To Customer #	The code identifying the customer to whom the bill has to be shipped.
Ship To ID	The code identifying the location of the customer to whom the bill has to be shipped.

The system displays the following field:

Ship To Customer Name

The name of the customer who has to whom the bill has to be shipped.

Payment Details

Enter the following fields:

Pay Term	The code identifying the pay term associated with the customer. Help facility available
Anchor Date	The date from which the payment schedule of the invoice which can be calculated based on the Pay term entered or can be entered manually.
Receipt Type	Use the drop-down list box to select the type in which the payment can be received from “Cash” or “Credit”.
Receipt Method	Use the drop-down list box to select the method in which the payment is to be received.
Cash #	Use the drop-down list box to select the cash code in which the payment must be accounted. All the cash codes that have been defined in the “Bank Cash Definition” business component and that are in the “Active” status will be available for selection.
Remit To Company	Use the drop-down list box to indicate where the remittance of invoice payments must be made.
Remit To Bank	Use the drop down list box to specify the bank to which remittance is to be made.,Tthe system lists all the active bank codes with usage customer receipts as defined for the selected company in the “Create Bank/Cash Details” activity of the “Bank Cash Definition” business component.
Auto Adjust	The number identifying the Service pricelist based on which Markup is computed for the bill back invoice. In case of Pack slip / Part Sale Invoice, the number indicates the part pricelist from which the price of the Part is computed.
Price List #	The number identifying the pricelist based on which unit rate is computed for part sale and pack slip invoices / The number identifying the service pricelist based on which markup is computed. Help facility available

Invoice Value Summary

Enter the following fields:

Currency

Invoice Currency defaulted with the Currency of respective customer in Customer Master.

This field is applicable for Paclslip invoices.

The system displays the following field:

Basic Value	The sum of the ‘Final Price’ column of each row in the multiline.
TCD Value	Net TCD applied on the invoice.
Freight Amount	Freight amount applied at invoice level.
Total Invoice Amount	The sum of the Basic Value + TCD + Freight.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different.
Total Invoice Amount (Base Curr.)	The Total invoice * The Exchange Rate

Selec the "Part Info" tab page to manage part information.
Select the "Adjustment Log" tab to view details of adjustment log.

The system displays the following fields in the “Part Info” multiline:

Ref. Document	The Reference document which could be Purchase Order or Part Sale Order or Pack slip.
Ref. Doc #	The number identifying the reference document.
Ref. Doc. Date	The date of the reference document.
Ref. Doc. Line #	The line # against which the part is in the document.
Supplier #	The supplier specified in the Purchase Order.
Billing Element	The billing element of the particular Purchase Order which could be Part Cost or Variance.
Part #	The number identifying the part for which invoice is generated.
Part Description	A textual description of the part.
Stock Status	The stock status of the part specified in the Goods Receipt.
UOM	The unit of measurement of the part.
Order Qty.	The quantity of the part ordered in the Purchase Order.
Addl. Ref. Qty.	The quantity of part specified in Additional Reference document.
Sales Purpose	Use the drop-down list box to select the purpose of the sale. These sales purposes must have been defined in the “Category” business component and must be in “Active” status. This field is applicable only for packslip invoices.
Base Rate / Unit	The unit rate of the part.

The system displays the following field:

Final Price	The total invoice amount of the line item
Part Variant #	The code identifying the "part variant" that has been shipped through packslip.

Enter the following field in the “Part Info” multiline:

Non Billable Quantity

The quantity specified as non-billable.

The system displays the following field:

Already Inv. Qty.	The quantity for which the bill back invoice is already generated for the particular line..
Sys. Billable Quantity	The quantity eligible for billing - The bill for the instance

Enter the following field in the “Part Info” multiline:

Proposed Qty.	The quantity which is to be billed.
Non-Billable Qty.	The quantity which is not required to be billed

The system displays the following field:

Pending Quantity	Quantity pending for the line item.
Sys. Billable?	The billable flag mentioned in Purchase Order, which could be “Yes” or “No”.
Addl. Ref. Currency	The currency of the additional reference document.
Exch. Rate (Addl. Ref. Curr. To Inv.Curr.)	The exchange rate between the Additional Reference currency and the Invoice currency

Enter the following field in the “Part Info” multiline:

Base Rate per Unit	The base rate of the single quantity of the parts specified in the Additional Reference document.
Tax / Unit	The tax applicable for single quantity specified in the PO / Supplier Invoice
Charge / Unit	The charges applicable for the single quantity specified in the PO / Supplier Invoice.
Discount / Unit	The discount applicable for the single quantity specified in the PO / Supplier Invoice.
Markup / Unit	The markup applied on the sum of the Base rate/unit, Tax/unit, Charge/unit and Discount / unit.

The system displays the following field:

Extd. Base Rate	The Base Rate per unit * Proposed quantity
Extd. Markup	The unit markup * Proposed Quantity
TCD Amount	The sum of the Unit TCD * Proposed Quantity
Final Price	Extended Base Rate + Extended Markup + TCD Amount

Enter the following field in the “Part Info” multiline:

Internal Notes	Any notes pertaining to the Part Sale Order.
Modifications Notes	Any notes pertaining to the pricing changes/ Other modification made in the particular line
Cost Center	The number identifying the cost center - mapped to the Help facility available Refer Miscellaneous invoice
Analysis #	The analysis code that has been mapped to the account code. Help facility available
Sub Analysis #	The sub analysis code that has been mapped to the analysis code.

The system displays the following columns for Bill Back Invoices:

Addl. Reference	The additional reference document.
Addl. Ref. #	The number identifying the Additional reference document.
Addl. Ref. Date	The date of the additional reference document.
Addl. Ref. Line #	The line number of the Part in the Additional Reference document

The system displays the following columns for Packslip and Part Sale Invoices:

Issue. Reference	The issue document generated against the particular pack slip or part sale document.
Shipping Reference	Shipping note generated against the particular packslip or part sale document.
Shipping Point	The code identifying the organization unit from which the material has been shipped. This column is applicable only for packslip invoices.
Ship to Cust. #	The code identifying the customer to whom the material has been shipped.
Ship to ID	The code identifying the location to which the material has been shipped.

Enter the following field in the “Part Info” multiline:

Remarks

Any comment pertaining to the particular line item.

Click the “Compute” pushbutton for computation of the prices of the items in the multiline.

Note: The total value tax computation irrespective of the sequence of the addition of charges / discounts added in the document will be based on ‘Document’ or ‘Line’ selected manually in the “TCD Computation” field in the “Tax/Charge/Discount” screen

Select the “Draft” checkbox to generate invoice in draft status.
Select the “Save” pushbutton to save data and generate Invoice #.

Note: The system generates Invoice # based on the Numbering Type as defined in the Invoice Details section.

If the Unit price , Unit tax, Unit charge, Unit discount of the part is modified, then the modification note should be mandated on click of save button.

Select the “Save and Authorize” to save data, generate Invoice # and authorize the invoice.

Note: The system does not allow to perform the transaction if the Account Code or Cost Center or Finance Book of the transaction is mapped to the Login user name or Role performing the transaction as 'Exclusion' in the 'Manage access rights to Accounts & Finance Dimensions' activity if the parameters added at company level under the 'Set Finance Process Parameters' activities of ‘OU parameter Setup’ business component are set as mentioned below:

1. 'Enable user access to Account Codes based on Access Rights' is set as Yes, and

2.'Basis on which Account Code access rights is to enabled' is set as Exclusion Basis, or

The system allows to perform the transaction only if the Account Code or Cost Center or the finance book of the transaction is mapped to the Login user name or Role performing the transaction as 'Inclusion' in the 'Manage access rights to Accounts & Finance Dimensions' activity if the parameters added at company level under the 'Set Finance Process Parameters' activities of ‘OU parameter Setup’ business component are set as mentioned below:

1. 'Enable user access to Account Codes based on Access Rights' is set as Yes, and

2.'Basis on which Account Code access rights is to enabled' is set as Inclusion Basis

Note that workflow has been enabled.

Note: For the selected invoice, the accounting for Withholding Tax with Tax Incidence as “On Payment” will not be recorded.

For automatic accounting of Part Sale Invoice and Consignment Sales Invoice, Finance Book of Event ‘Part Sale Order’ will be considered.
Select the “Return Invoice” to return the generated Invoice and update the status of the invoice as “Returned”.
Select the “Delete Invoice” to delete the selected invoices.
Select the “T/C/D” link to modify the tax, charge and discount details of the invoice.
Select the “Payment Schedule” link at the bottom of the page to view or modify the payment schedule.
Select the “Freight Charges” link at the bottom of the page to specify the freight charges applicable for the invoice
Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.

The system displays the following details in the “Record Statistics” group box:

Created by	The login ID of the user who created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who last modified the invoice.
Last Modified Date	The date on which the invoice was modified last.

Managing packslip or bill back invoices - An overview

This page allows you to modify details of the pack slip invoices. You can modify the details of the invoice if they are in the “Draft”, “Fresh” or “Returned” status. You can modify the date on which the invoice and the code identifying the finance book in which the posting is to be made. You can also modify the payment information and the item information details of the invoice.

While modifying the item details, you can modify the price list code based on which the unit price of the item is retrieved. If you do not enter the code the “Price Engine” is activated and the unit price is retrieved. The unit price retrieved by the price engine cannot be modified but the unit price that is retrieved by the price list code can be modified. The unit price can be modified if the function default “Allow Price Change” has been set to “Yes”. If you want to make some more modifications to the invoice you can save the invoice in the “Draft” status. An invoice in this status cannot be authorized.

This page also allows you to authorize a pack slip invoice immediately after modification. You can authorize an invoice that is in the “Fresh” status. The status of the invoice after authorization is updated as “Authorized”. The details of this invoice cannot be modified.

This page also allows you to delete a pack slip invoice that is no longer required. You can delete a pack slip invoice that is in the “Draft” or “Fresh” or "Returned" status. The status of the invoice after deletion is updated as “Deleted”. All the pack slips based on which the invoice has been created can be retrieved again to create new pack slip invoices.