Holding / releasing part based note

This page allows you to put a part based debit / credit note on hold. Tell me more.

Select the “Item Based Note” link at the bottom of the “Select Debit / Credit Note” page.

The “Hold / Release Item Based Note” page appears.

The system displays the following in the “Note Information” group box:

Note #	The number identifying the part based debit / credit note.
Note Type	Indicates the type of the note. It could be “Debit” or “Credit”.
Status	The status of the note. It could be “Fresh”, “Returned”, “Authorized”, “Held” or “Partly Paid”.
	Fresh – indicates a newly created debit / credit note that can be authorized.
	Returned – indicates a debit / credit note that has been returned to the user who created it for modification.
	Authorized – indicates a debit / credit note that has been authorized. You cannot modify the details of a debit / credit note in this status.
	Held – indicates a debit / credit note that has been put on hold.
	Partly Paid – indicates a debit note for which part of the payment has been received from the customer.
Note Date	The date on which the debit / credit note was created.
Finance Book	The code identifying the finance book in which the financial posting is to be made.

The system displays the following in the “Customer Information” group box:

Customer Registered At	The code identifying the organization unit in which the customer has been defined.
Customer Name	The name identifying the customer.
Customer #	The code identifying the customer.
Customer Note #	The number identifying the debit / credit note issued by the customer.
Customer Note Amount	The amount of the debit / credit note.
Customer Note Date	The date on which the debit / credit note issued by the customer was created.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the debit / credit note has been created.
Exchange Rate	The exchange rate of the transaction currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the transaction currency and the base currency are the same.
Pay Term	The code identifying the pay term.
Receipt Method	Indicates the method in which the payment is to be received.
Anchor Date	The date from which the liability of the debit note has been calculated.
Total Amount	The total amount of the debit / credit note that is calculated as the difference of the sum total of all the tax, charges and discounts.
Usage ID	A code identifying the usage that is mapped to the account code in the “Account Rule Definition” business component.
Comments	Any observations regarding the payment to be received for the debit note.

The system displays the following in the “Part Information” multiline:

Line #	The number identifying the line in which the tax, charge or discount is available in the debit / credit note.
Document Type	The type of the document based on which the debit / credit note has been created. It could be “Customer Order”, “Customer Order Based Invoice”, “Customer Direct Invoice”, “Customer Item based Debit Note” or “Customer Credit Note”.
Ordering Point	The code identifying the organization unit in which the invoice, debit / credit note was created.
Document #	The number identifying the invoice, debit / credit note.
Part / T / C / D #	The code identifying the part, tax, charge or discount.
Variant #	The code identifying the part, tax, charge or discount variant.
Quantity	The number of units of the part for which the debit / credit note has been created.
Unit Rate	The unit rate of the part / tax / charge or discount.
Transaction Amount	The transaction amount.
Remarks	Any observations pertaining to the need for creating a debit / credit note for the part, tax, charge or discount.
Cost Center	The code identifying the cost center that has been mapped to the account.
Analysis #	The analysis code to which the account has been mapped.
Sub Analysis #	The sub-analysis code to which the analysis code is mapped.
Part / TCD Type	Indicates that it is a part, tax, charge or discount.
Part / Doc Level	Indicates whether the tax, charge or discount has been calculated at the “Part Level” or at the “Document Level”.
	Part Level – indicates that the tax, charge and discount have been calculated for the individual line in which the part is available.
	Document Level – indicates that the tax, charge and discount have been calculated for the document as a whole.
TCD on Line Part	The tax, charge or discount that has been charged at the line part level.

Enter the following fields:

Reason #	Use the drop-down list box to select the code identifying the reason for which the debit / credit note is being released. All the reasons that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component for the debit / credit note and that are in the “Active” status will be available for selection in the ascending order.
Remarks for Hold	Any observations or comments regarding the necessity to put the debit / credit note on hold (Alphanumeric, 255). Mandatory.

Click the “Hold Note” pushbutton to put the debit / credit note on hold.

The system updates the status of the debit / credit note as “Held”.

The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

Click the “Release Note” pushbutton to release the debit / credit note.

The system updates the status of the debit / credit note to the status in which it was earlier. It could be “Fresh”, “Authorized” or “Partly Paid”.

The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

The system displays the following:

Created by	The login ID of the user who created the part based debit / credit note.
Created Date	The date on which the part based debit / credit note has been created.
Last Modified By	The login ID of the user who last modified the part based debit / credit note.
Last Modified Date	The date on which the part based debit / credit note was last modified.

To proceed, carry out the following

If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the payment schedule details.
Select the “Note Summary” link at the bottom of the page to view the view the summary of a debit / credit note.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Attach Notes” link at the bottom of the page to add observations or comments regarding the debit / credit note.

Holding / releasing part based note – An overview

You can put a debit / credit note that is in the “Fresh”, “Returned”, “Authorized” or “Partly Paid” status on hold. The debit / credit notes that are in the “Fresh” and “Returned” status can be put on hold from authorization. The debit / credit notes that are in the “Authorized” or “Partly Paid” status can be put on hold from payment. You can select the reason due to which the debit / credit note has been put on hold and also record any comments you want to regarding the necessity for putting it on hold. The system updates the status of the debit / credit note as “Held”. The system also stores the login ID of the user and the system date along with the details.

This page also allows you to release a part based debit / credit note that is in the “Held” status. You can select the reason for releasing a debit / credit note and also record your comments regarding the release of the note. The system updates the status of the debit / credit note to the status in which it was before it was put on hold. It could be “Fresh”, “Authorized” or “Partly Paid”. The system also stores the login ID of the user and the system date along with the release details.