Distributing budget details

This page allows you to create budget details for a period budget by distributing the budget amount among the various periods. Tell me more

Select the “Distribute Budget” link at the bottom of the “Create Budget Header” page.

The “Distribute Budget” page appears.

The system displays the following:

Budget No	The number identifying the budget.
Version No	The number identifying the budget version.
Status	The status of the budget.
Description	The description of the budget.
Aggregate / Period	Indicates whether a comprehensive budget or a budget for a period has been defined. It must be a “Period”.
	Period – indicates that the budget has been defined for MAC periods that are covered in the date range during which the budget is effective.
Definition Type	Indicates the entity for which the budget is to be defined. It could be “Cost Center, “Cost Center - Cost Element”, “Cost Center - Product” or “Cost Element – Product”.
	Cost Center – indicates that the budget is being defined for a detail cost center.
	Cost Center – Cost Element – indicates that the budgeted amounts and quantities can be specified at the cost element level for the individual cost centers. This type of budget is used in analysis, comparison and reporting purposes.
	Cost Center – Product – indicates that budget amounts and values for items and item variants can be specified for consumption or product output from a cost center for an accounting period. This type of budget is used to generate material variance reports for cost centers.
	Cost Element – Product – indicates that the output / product budget quantities can be specified for cost elements that have been incurred to produce manufactured items for an accounting period. Quantity and value budgets can be specified. This type of budget is used to generate standard item costs based on the budgeted output of items and their respective input costs.
Budget Type	Indicates the type of the budget. It could be “Quantity”, “Value” or “Both”.
Budget Org. Unit	The organization unit for which the budget is being defined.
Item Org. Unit	The organization unit in which the item has been created.

Enter the following fields in the “Cost Center / Unit Details” group box to retrieve cost centers / units among which you want to apportion the budget:

Note: All the fields in this group box must be left blank if the definition type selected is “Cost Element – Product”.

Cost Center Structure ID	The code identifying the cost center structure (Alphanumeric, 10). This cost center structure must have been created in the “Cost Setup” business component and must be in the “Active” status.
	Help facility available

Note: This field must not be left blank if a value is entered in the “Entry Point” field.

Entry Point	The code identifying the group cost center that you want to retrieve (Alphanumeric, 10). This cost center must be a valid cost center in the cost center structure entered in the “Cost Center Structure ID” field.
	Help facility available

Note: This field must be left blank if “Cost Center Structure ID” is left blank.

Cost Center	The code identifying the cost center (Alphanumeric, 10).
	Help facility available

Enter the following fields in the “Cost Element Details” group box:

Note: All the fields in this group box must be left blank if “Cost Center” or “Cost Center – Product” is selected in the “Definition Type” field.

Cost Element Structure ID	The code identifying the cost element structure (Alphanumeric, 10). This cost element structure must have been created in the “Cost Setup” business component and must be in “Active” status.
	Help facility available
Cost Element	The code identifying the cost element (Alphanumeric, 32).
	Help facility available

Enter the following fields in the “Item Details” group box:

Note: All the fields in this group box must be left blank if “Cost Center” or “Cost Center – Cost Element” is selected in the “Definition Type” field.

Item Group	The code identifying the item group (Alphanumeric, 10). The item group must have been created in the “Item Group” business component and must be in the “Active” status.
	Help facility available
Item Code	The code identifying the item (Alphanumeric, 32). This item must have been created in the “Item Administration” business component and must be in the “Active” status.
Item Variant	The code identifying the item variant (Alphanumeric, 36). This item variant must be a valid one for the item entered in the “Item Code” field.

Enter the following fields in the “Aggregate Budget Details” group box:

Aggregate Budget No	The number identifying the aggregate budget (Alphanumeric, 10). The budget number entered in this field must be a valid aggregate budget that is in the “Active” status. The definition type and the type of the budget must be the same as that of the new period budget. The duration of the budget must be the same as that of the new budget.
	Help facility available

Note: The budget number entered in this field must have been created for the same organization unit as that of the new budget. This field must be left blank if the “Cost Element – Product” has been selected as the “Definition Type” for the budget.

The system displays the following in the “Aggregate Budget Details” group box:

Aggregate Version No

The number identifying the version number of the aggregate budget.

Enter the following fields in the “Aggregate Budget Details” group box:

Round Off	Use the drop-down list box to set the value to which the decimal must be rounded off while apportioning the aggregate budget amount or quantity. You can select from “0.01”, “0.1”, “1”, “10”, “100” or “1000”. The system displays “0.01” by default on launch of the page.
Seasonal Adaptation No	The code identifying the seasonal adaptation pattern based on which the aggregate budget must be apportioned (Alphanumeric, 9). Mandatory. This number must be a valid adaptation number.

Click the “Apply Criteria” pushbutton to apportion the budget based on the seasonal adaptation pattern selected.

The system retrieves the budget details of the cost centers, cost elements and items in the “Budget Details” multiline based on the criteria entered.

Modify the following fields if required in the “Budget Details” multiline:

Cost Center / Unit	The code identifying the cost center / unit (Alphanumeric, 10).
	Help facility available
Cost Element	The code identifying the cost element (Alphanumeric, 32).
	Help facility available
Item Code	The code identifying the item code (Alphanumeric, 32).
	Help facility available
Item Variant	The code identifying the item variant (Alphanumeric, 36).
Quantity	The budgeted quantity (Integer). The value entered in this field must be greater than zero.

Note: This field must be left blank if the budget type is “Value”.

Amount

The budgeted amount (Decimal). The value entered in this field must be greater than zero.

Note: This field must be left blank if the budget type is “Quantity”.

Variable Rate / % for Flex Budgeting

The flat rate or the percentage of variability of the amounts specified for a cost element used in defining flexible budgets (Integer). The value entered in this field must be greater than zero. If “Variability for Flexible Budgets” has been set as “Percentage” in the “Set Parameters” activity, the value entered in this field must be less than 100.

Note: This field must be left blank if “Provide Flexible Budgeting” has been set to “No” in the “Set Parameters” activity. This field must not be left blank if “Provide Flexible Budgeting” has been set to “Yes” in the “Set Parameters” activity, “Definition Type” is selected as “Cost Center – Cost Element” and the “Budget Type” is selected as “Both”.

Variable Proportion for CE-Product

The proportion of the variability of the input costs of cost elements specified in the budget defined for the “Cost Element – Product” (Decimal). The value entered in this field must be less than “1”.

Note: This field must not be left blank if “Definition Type” has been selected as “Cost Element – Product”.

Check the box in the “Select” column of the multiline to mark a budget for deletion.

Click the “Distribute” pushbutton to distribute the aggregate budget amount among the various periods.

The system distributes the budgeted quantities and amounts among the various periods. The system saves these quantities and amounts as the budget details for the various accounting periods. .

Click the “Distribute and Authorize” pushbutton to distribute the aggregate budget amount among the various periods and also authorizes the budget.

The system distributes the budgeted quantities and amounts among the various periods. The system saves these quantities and amounts as the budget details for the various accounting periods. The system saves the budget amount in the base currency and the parallel base currency (if applicable) of the company. The system also updates the status of the budget as “Active”.

The system displays the following:

Created By	The login ID of the user who created the new budget.
Created Date	The date on which the budget was created.

To proceed, carry out the following

Select the “Create Budget Details” link at the bottom of the page to modify the details of the budget that has been created.

Select the “Create Seasonal Adaptation” link at the bottom of the page to create the seasonal adaptation details.

Select the “Attach Notes” link at the bottom of the page to record your observations.

Distributing budget details – An overview

You can distribute the budgeted amount for a “Period” budget based on an “Aggregate” budget. The number of accounting periods of the period budget must be the same as that of the selected aggregate budget. The budget is distributed based on a seasonal adaptation pattern. The number of accounting periods for which the seasonal adaptation pattern has been defined must be the same as the number of accounting periods in the budget for which the budget details are being distributed.

This page also provides you the facility to search and retrieve cost centers, cost elements or items for which you want to distribute the budget. You can enter the aggregate budget based on which you want to distribute the budget. You can distribute the aggregate budget based on the selected seasonal adaptation pattern in a defined ratio. You can also select the specification for rounding off the distributed amount or quantity. The system saves the details of the distributed budget.

This page also allows you to authorize the budget. The system updates the status of the budget as “Active”. The system also stores the login ID of the user and the system date along with the distributed budget details.

Prerequisites

An “Aggregate” budget must have been defined and must be in the “Active” status

“Seasonal Adaptation Number” must have been defined.