Creating budget details

This page allows you to create a comprehensive or a period budget for the selected entity. Tell me more

Select the “Create Budget Details” link at the bottom of the “Create Budget Header” page.

The “Create Budget Details” page appears.

The system displays the following:

Budget No	The number identifying the budget.
Version No	The number identifying the version of the budget.
Status	The status of the budget. It must be “Fresh”.
Description	The description of the budget.
Aggregate / Period	Indicates whether a comprehensive budget or a budget for a period has been defined. It could be “Aggregate” or “Period”.
	Aggregate – indicates that the budget is a comprehensive budget defined for a date range.
	Period – indicates that the budget has been defined for the MAC periods that are within the date range during which the budget is effective.
Definition Type	Indicates the entity for which the budget is to be defined. It could be “Cost Center, “Cost Center - Cost Element” or "Cost Center - Analysis - Cost Element" (CC-Analysis-CE).
	Cost Center – indicates that the budget is being defined for a detail cost center.
	Cost Center – Cost Element – indicates that the budgeted amounts and quantities can be specified at the cost element level for the individual cost centers. This type of budget is used in analysis, comparison and reporting purposes.
	Cost Center – Analysis - Cost Element (CC-Analysis-CE) - indicates that you can specify the budget at the analysis code level for the individual Cost Center-Cost Element combination. This type of budget is used in analysis, comparison and reporting in different dimension. You can create a ‘’Quantity’’, a “Value’’ and a ‘’Both’’ budget .
Budget Type	Indicates the type of the budget. It could be “Quantity”, “Value” or “Both”.
Budget Org Unit	The organization unit for which the budget is being defined.

Modify the following fields if required in the “Budget Details” multiline:

Finance Book

Use the drop-down list box to select finance book for which budget definition is to be made. The system lists the options as below:

If Budget Definition At is selected as 'Finance Book Level'

All the active Posting FB's of the login OU company

If “Budget Definition At” is selected as 'Company Level'

Loaded and defaulted with the option 'All'

Cost Center / Unit

The code identifying the cost center / unit (Alphanumeric, 10). The cost center entered in this field must be a valid cost center that has been defined in the “Cost Setup” business component and is in the “Active” status. At least one cost center must be entered in the “Budget Details” multiline if the “Definition Type” has been selected as “Cost Center”, “Cost Center – Cost Element” or “Cost Center – Analysis – Cost Element” (CC-Analysis-CE) .

Ensure that the cost center entered in this field is a Reporting Cost Center if no value has been defined in the Master.

Help facility available

Cost Element

The code identifying the cost element (Alphanumeric, 32). The cost element entered in this field must be a valid cost element that has been defined in the “Cost Setup” business component and is in the “Active” status. At least one cost element must be entered in the “Budget Details” multiline if the “Definition Type” has been selected as “Cost Center – Cost Element” or “Cost Center – Analysis – Cost Element” (CC-Analysis-CE) .

Help facility available

Note: This field must be left blank if “Definition Type” has been selected as “Cost Center”.

Analysis #	The code identifying the analysis. The analysis code entered in this field must be a valid analysis code that has been defined in the ‘’Account Based Budget’’ business component and is in the ‘’Active’’ Status. At least one analysis code must be entered in the ‘’Budget Details’’ multiline if the ‘’Definition Type’’ is Cost Center – Analysis – Cost Element (CC-Analysis-CE). Multiple sub analysis code can be mapped to an analysis code .
	Help facility available
Sub Analysis #	The code identifying the sub analysis. The analysis code entered in this field must be a valid sub analysis code that has been defined in the ‘’Account Based Budget’’ business component and is in the ‘’Active’’ Status. Sub analysis code must be entered in the ‘’Budget Details’’ multiline for the ‘’Definition Type’’ Cost Center – Analysis – Cost Element (CC-Analysis-CE). This field is mandatory only when sub analysis code has been mapped to the analysis code which is being specified for a line .
	Help facility available

Enter the following fields in the “Budget Details” multiline:

Accounting Period	Use the drop-down list box to select the accounting period for which you want to define the period budget. All the MAC periods that fall within the effective date range of the budget will be available for selection in the chronological order. The system displays the start date and the end date of the MAC period.
Quantity	The number of units (Integer).

Note: This field must be left blank if “Budget Type” has been selected as “Value”.

Amount

The budget amount (Decimal).

Note: This field must be left blank if “Budget Type” has been selected as “Quantity”.

Check the box in the “Select” column of the multiline to mark a cost center / cost element for deletion.

Click the “Create” pushbutton to create the budget.

The system saves the details of the budget along with the budget number. If the budget details already exist, the system generates a new version number while saving the budget details. The system stores the budget details in the base currency and the parallel base currencies of all the companies that have been mapped to the business units and the organization units for which the budget has been created. The system also updates the status of the budget as “Fresh”.

Click the “Create and Authorize” pushbutton to create the budget and authorize it.

The system displays the following:

Created By	The login ID of the user who created the budget.
Created Date	The date on which the budget is created.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to record your observations regarding the budget.

Creating budget details – An overview

You can enter the quantity and amount details of the cost center, cost elements, analysis and sub analysis that have been retrieved based on the range specified in the budget header.

You can enter the quantity, the value or both the quantity and value for the entities based on the type of budget that is being created. If you want to create a “Period” budget you can also select the accounting period for which the budget is being created. The system stores the budget details in the base currency and the parallel base currency (if applicable) of the companies that have been defined for the business unit in which the budget is being created. The system also stores the login ID of the user and the system date along with the budget details

This page also allows you to create budget details and authorize the budget immediately. The system updates the status of the budget as “Active”. The system also stores the login ID of the user and the system date along with the budget details.