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This page allows you to modify the details of a repair invoice. Tell me more.
Select the “Edit Invoice” link provided in the “Select Invoice” page.
The “Edit Invoice” page appears.
The system displays the following in the “Invoice Information” group box:
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Invoice # |
The number identifying the invoice. |
Modify the following field if required in the “Invoice Information” group box:
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the invoice details must be posted. All the finance books that have been deployed in the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made only in a finance book, the book that has been set as default will be displayed. |
The system displays the following in the “Invoice Information” group box:
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Status |
The status of the invoice. It could be “Draft”, or “Fresh. |
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Modify the following field if required in the “Invoice Information” group box
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Invoice Date |
The date on which the invoice was generated (Date Format). Mandatory. This date must not be before the date on which the order was raised. This date must be before or the same as the system date. The date entered here must be a valid one within an “Open” financial year. |
Note: The date entered in this field must be later than the date on which the repair order was created and not later than the system date.
The system displays the following in the “Invoice Information” group box:
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Numbering Type |
The numbering type for the login organization unit and the “Customer Service Invoice” transaction type. |
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Invoicing Stage |
The invoicing stage of the invoice, such as Interim or Final. |
The system displays the following in the “Customer Information” group box:
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Bill to Customer # |
The code identifying the customer on whom the invoice must be raised. |
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Bill to Customer Name |
The name identifying the bill to customer. |
Modify the following fields if required, in the “Customer Information” group box:
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Auto Adjust |
Use the drop-down list to indicate whether the invoice after authorization must be adjusted with the credit documents automatically. It could be “Yes” or “No”. |
The system displays the following in the “Customer Information” group box:
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Ship to Customer # |
The code identifying the customer to whom the parts must be shipped. |
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Ship to Customer Name |
The name of the customer to whom the parts must be shipped. |
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Ship to ID |
Use the drop-down list box to select the code identifying the location to which the parts must be shipped. |
The system displays the following in the “Source Document Information” group box.
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Ref Doc Type |
The type of the reference document, such as customer order and service order. |
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Ref Doc # |
The identification number of the document. |
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Ref Doc Date |
The date of creation of the reference document. |
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Amendment # |
The identification number of the last amendment made to the document. |
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Order Currency |
The currency in which the order was raised. |
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Order Applicability |
Indicates whether the customer order is undertaken for a specific component or an entire aircraft. For example, Component, Aircraft or Engine. |
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Ordering Point |
The code identifying the organization unit in which the service order was created. |
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Invoice Processing Level |
Indicates the level at which invoice must be raised. It can be either at the Task Level or Order Level. |
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Invoice Basis |
The basis for computation of the invoice, such as Quote or actuals. |
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Order Description |
The description of the customer order associated with the invoice. |
Enter the following in the “Release Information” group box.
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Release # |
Use the drop-down list box to specify the release of the invoice. The list displays the releases that are marked for invoicing. |
The system displays the following in the “Release Information” group box.
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Release Date |
The date of the selected release. |
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Invoicing Comments |
Any remarks or observations recorded in Initiate Invoice activity in the Customer Order Management component. |
The system displays the following in the “Receipt Information” group box:
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Invoice Currency |
The currency in which the invoice has to be raised. |
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Exchange Rate |
The exchange rate between the invoice currency and the base currency. This is “1” if both these currencies are same. |
Modify the following fields if required, in the “Receipt Information” group box:
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Pay Term |
The code identifying the pay term defined in the repair order Mandatory (Alphanumeric, 15). This pay term must have been defined in the “Pay Term” business component. The system defaults the pay term defined in the customer order. |
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Help facility available |
Note: You can change the above field only if you have set the “Modify Pay Term” flag in the Set Function Defaults activity to “Yes”. The system does not allow change of the pay term if the “Modify Pay Term” is set to “No”.
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Receipt Method |
The receipt method that has been set for the customer. It could be “Regular” or “Specific Bank”. |
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Receipt Mode |
The mode in which the payment has to be received for the invoice. |
Note: If the Swiss applicable flag is set to “yes”, all receipt modes, valid for electronic and non – electronic payments are available for selection. If the Swiss applicable flag is set to “No”, only receipt modes valid for non-electronic receipt will be available for selection.
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Anchor Date |
The date from which the payment schedule of the invoice is calculated (Date Format). |
Note: If “Anchor Date Option” is set to “Supplier Invoice Date”, the system displays the invoice date in the above field by default.
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Comments |
Any observation regarding the payment to be received for the repair invoice (Alphanumeric, 255). |
The system displays the following in the group box:
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Labour Value |
The amount of invoice value billed for labour, against the work unit. |
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Material Value |
The amount of invoice value billed for materials, against the work unit. |
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Facility Value |
The amount of invoice value billed for facility, against the work unit. |
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Repair Charges |
The amount of invoice value billed for repairs, against the work unit. |
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Addl. Charges |
The amount of invoice value billed for additional charges, against the work unit. |
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Misc. Charges |
The amount of invoice value billed for sundry expenditure, against the work unit. |
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Basic Value |
Labour value + Material Value + Facility Value + Repair Charges + Additional Charges+ Miscellaneous Charges |
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Taxes |
The amount of taxes chargeable in the invoice. |
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Charges |
The amount of other charges chargeable in the invoice. |
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Discount |
The amount of discount chargeable in the invoice. |
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Total Invoice Value |
Basic Value + Taxes + Charges -– Discount |
Enter the following in the “Re-Process Information” group box.
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Re-Process |
Use the drop-down list box to reprocess / create a new invoice. Select “Yes” to reprocess the invoice. |
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Reason for Re-Process |
Elaborate on the reasons for reprocessing of the invoice. This field is mandatory if you select “Yes” in the “Re-Process” field. |
Select the “Reprocess” pushbutton.
The status of the invoice is reset to “Reprocessed”.
Select the “Work Unit Details” tab page to modify work unit details.
Select the “Object Details” tab page to modify object details.
Click the “Edit Invoice” pushbutton to save the modifications made to the invoice.
Status Updation
The system updates the status of the invoice as “Draft” if the “Draft” field is checked.
The system retains the status of the invoice as “Fresh” if the “Draft” field is not checked.
Financial Details
The system saves the invoice details in the transaction currency, base currency and the parallel base currency of the company.
T/C/D Details
The system calculates the tax, charge and discount applicable for the parts.
Payment Schedule
The system generates a payment schedule based on the pay term defined for the invoice.
The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.
Click the “Edit and Authorize Invoice” pushbuttons to save the modifications made and authorize the invoice.
Status Updation
The system updates the status of the invoice as “Authorized”.
Financial Details
The system saves the invoice details in the transaction currency, base currency and the parallel base currency of the company.
T/C/D Details
The system calculates the tax, charge and discount applicable for the parts.
Payment Schedule
The system generates a payment schedule based on the pay term defined for the invoice.
The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.
Note: You can delete an invoice that is in the “Draft” or “Fresh” status.
Click the “Delete Invoice” pushbutton to delete the invoice.
The system deletes the invoice and updates the status of the invoice as “Deleted”. The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.
Click the “Print” pushbutton to print the invoice.
The system generates a personalized version of the customer service invoice, with comments recorded in the report.
The system displays the following:
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Created By |
The login ID of the user who created the invoice. |
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Created Date |
The date on which the invoice was created. |
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Last Modified By |
The login ID of the user who last modified the invoice. |
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Last Modified Date |
The date on which the invoice was last modified. |
To proceed, carry out the following:
Select the “Consolidated Materials Requirements” link at the bottom of the page to modify the details of the consolidated materials requirements for the invoice.
Select the “Consolidated Resource Requirements” link at the bottom of the page to modify the details of the consolidated labor requirements for the invoice.
Select the “TCD” link at the bottom of the page to modify the tax, charge and discount details of the invoice.
Select the “Invoice History” link at the bottom of the page for an account of the invoice till date.
Select the “Payment Schedule” link to see the details of the payment schedule.
Select the “View Invoice Breakups” link for details about breakup of expenditure.
Select the “Accounting Information” link at the bottom of the page to view the account posting details of the invoice.
Select the “Invoice Summary” link at the bottom of the page to view the details of the invoice.
Modifying repair invoice – An overview
You can modify the details of an invoice that is in the “Draft”, “Fresh” or “Returned” status. The system generates the tax, charge, discount and the applicable VAT based on the modifications that have been made. The system also generates a new payment schedule based on the modifications made.
This page also gives you the facility to save an invoice that is in the “Fresh” status in the “Draft” status if some more modifications have to be made. Otherwise the system retains the “Fresh” status of the invoice.
This page also allows you to authorize the invoice while saving the modifications made. You can authorize an invoice that is in the “Fresh” status. The system updates the status of the invoice as “Authorized”. The details of an authorized invoice cannot be modified again. The system also calculates the tax, charge, and discount for the authorized invoice. A payment schedule is also generated for the authorized invoice, which cannot be modified.
This page also allows you to delete an invoice if it is no longer required. You can delete an invoice that is in the “Draft”, “Fresh” or “Returned” status. The system updates the status of the deleted invoice as “Deleted”. A deleted invoice cannot be used any longer.
The system stores the login ID of the user and the system date along with the modified, authorized and deleted details of the invoice.
