Manage Direct Pre-payment Invoice – A summary of the activity

This activity allows you to create and edit prepayment invoice. The various activities that can be performed are as follows:

• An invoice is created for services provided, when parts of an aircraft are received by an MRO for repair. The MRO either creates a Customer Order for the service to be executed and then generates an invoice for the customer order or directly generates a prepayment invoice. A customer prepayment is categorized based on the following:

• Prepayment Invoice which indicates that the customer makes a prepayment for an invoice based on a customer order. Multiple invoices are raised against a  customer order and the prepayment made is adjusted in the current invoice or later. A customer invoice can be raised only against one customer order. However, the same order can be invoiced multiple number of times based on the billing terms and conditions specified in the repair order.

• Direct Prepayment Invoice which indicates that the customer make a prepayment for a direct invoice and there is no customer order involved. In such cases, the invoice is raised on the customer for the material consumed or the resources expended for the period under consideration.

• You can modify the details of a service/prepayment invoice that is in the “Draft”, “Fresh” or “Returned” status. You can carry out a search and retrieve the invoice for which you want to modify details. The system generates a new payment schedule based on the modified details. The system also recalculates the tax, charge, discount and the applicable Value Added Taxes (VAT) based on the modifications made. You can also record any important comments regarding the invoice.

• You can delete a service/Prepayment invoice. You can delete invoices that are in the “Draft” or “Fresh” status. The status of the invoice is updated as “Deleted”. This activity also allows you to delete multiple invoices at the same time.

• You can authorize a service/Prepayment invoice, while saving

•  the modifications made. You can authorize an invoice that is in the “Fresh” status. The system updates the status of the invoice as “Authorized”. The details of an authorized invoice cannot be modified. Similarly the payment schedule, the TCD computed and the calculated VAT cannot be modified after the invoice is authorized.

Note: An Invoice can only be reversed after authorization.

• You can return a service/Prepayment invoice to correct any discrepancy in the invoice. You can return invoices that are in the “Draft” or “Fresh” status. The status of the invoice is updated as “Returned”.

Getting familiar with the pages inside