Registering a supplier

In this page, you can register suppliers. Tell me more.

Select the “Register Supplier” link under the “Supplier” business component.

The “Register Supplier” page appears.

The system displays the following field:

Date Format

The format in which the date fields are displayed, in this page. This format is displayed from the "User Preferences" business component based on the login user id. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following fields in the “Supplier Information” group box:

Supplier #	A unique code to identify the supplier (Alphanumeric, 45). Mandatory. This code is unique across the organizational units.
Note: Ensure the specified supplier code is not already created in the "Aircraft" business component, if the "Allow Supplier as Manufacturer Reference" option is set as "Yes" in the "Set Purchase Options" activity of the "Logistics Common Master" business component.
Supplier Type	Use the drop-down list box to specify the type of supplier. The system lists the options: “Normal” and “Miscellaneous”. The system sets this field as “Normal” by default.
Supplier Name	The name of the supplier (Alphanumeric, 150). Mandatory.
Supplier Category	Use the drop-down list box to specify the category to which the supplier belongs. The system lists all the quick codes of type “Supplier Category” that are already defined in the “Create Quick Codes” activity of the current business component and other interacting “Supplier” business components and which are in “Active” status. The system sets this field to blank by default. Leave the field blank if you do not want to specify supplier category.
SPEC 2000 Code	Manufacturer code, such as CAGE #, NSCM #, given by an external regulatory authority (Alphanumeric, 45).
SITA / ARINC	The code that identifies the supplier when using the SITA / ARINC form of communication (Alphanumeric, 45).
Customer #	The number identifying the customer, as defined in the “Customer” business component (Alphanumeric, 18). Help facility available.
Supplier Account Group	The account group mapped to the supplier (Alphanumeric, 20). If the option setting ”Account Group in Supplier master” is set as ”Allowed” and if there is interaction with the "Account Group" business component, supplier account group is mandatory. Help facility available.
Nature of Supplier	Use the drop-down list box to indicate the nature of the supplier. The drop-down list box displays the following: External and Group Company.
Company Code	Use the drop-down list box to select company code of the supplier, if the supplier is a group company as indicated by the nature of the supplier. The drop-down list box displays all parent as well as child company codes mapped to the login organization unit as defined in the Organization Setup component. Note: The company code for a supplier is mandatory, if the nature of the supplier is Group Company.
Partner ID	The partner ID of the supplier, if the supplier is a group company as indicated by the nature of the supplier.

Check one or more of the following boxes in the “Supplier Class” group box:

Manufacturer	Check this box if the supplier is the manufacturer of the items that the supplier supplies to the organization unit.
Distributor	Check this box if the supplier is the distributor of the items that the supplier supplies to the organization unit.
Repair Agency	Check this box if the supplier is the repairing agency of the items that the supplier supplies to the organization unit.
Operator	Check this box if the supplier is the operator of the items that the supplier supplies to the organization unit.
Service Provider	Check this box if the supplier is a Service Provider.
PBH	Check this box if the supplier is a PBH supplier.
Others	Check this box if the supplier of the items belongs to another class.

Note: Ensure that at least one of the check boxes is selected.

Enter the following fields in the “Primary Identification Details” group box:

ATA / CAGE	The Air Transport Association / Commercial And Government Entity number for the supplier. (Alphanumeric, 5).
DUNS #	The Data Universal Numbering System number for the supplier. (Alphanumeric, 25).
FSCM #	The Federal Supply Code for Manufacturers number for the supplier. (Alphanumeric, 5).
NSCM #	The NATO Supply Code for Manufacturers number for the supplier. (Alphanumeric, 5).
Supplier Logo	The logo of the supplier. How to upload supplier logo….
Supplier URL	The URL of the supplier.

Enter the following fields in the “Terms And Conditions” group box:

Pay Term	A unique user-defined code that identifies the pay term agreed between the purchaser and the supplier (Alphanumeric, 25). Mandatory. Ensure that this is a valid pay term code as defined in the “Create Pay Term” activity of the “Pay Term” business component and is in the “Active” status.
	Help facility available.
Payment Mode	Use the drop-down list box to specify the agreed mode of payment between the purchaser and the supplier. The system lists the options: “Cash”, “Check”, "Demand Draft”, "Pay Order", "EFT", "Credit Card" and “Others”. The system sets this field as “Check” by default.
Currency	The code that identifies the currency in which the supplier transacts (Alphanumeric, 20). Mandatory. Ensure that this is a valid currency code as defined in the “Currency” master to which this current business component is mapped.
	Help facility available.
Payment Priority	Use the drop-down list box to specify the priority of payment. The system lists the options: “High”, “Normal” and “Low”. The system sets this field as ‘Normal” by default.

Enter the following in the “Inbound Shipping Info” group box:

Shipping Method	Use the drop-down list box to select the mode of shipment for the parts. The system lists all the “active” shipping methods as defined in the “Maintain Shipping Method Codes” activity of the “Logistics Common Master” business component. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Shipping Method.
Shipping Cost	Use the drop-down list box to select the code for shipping costs. The system lists all the “active” shipping cost codes as defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. Leave this field blank to retrieve the inbound shipping details irrespective of the cost codes. The system sets this field blank by default.
Packaging Code	Use the drop-down list box to select the code that identifies the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintaining Packaging Codes” activity of the “Logistics Common Master” business component, along with the Active "Packaging Codes" for the Carrier ‘FedEx’. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Packaging Code.
Insurance Liability	Use the drop-down list box to indicate who should bear the insurance amount. The options available are:
	Self – Indicates that the buyer has to bear the insurance amount.
	Supplier – Indicates that the supplier has to bear the insurance amount.
	None – Indicates that the person other than the buyer and supplier has to bear the insurance amount. The system displays “None” by default.

Enter the following in the “Outbound Shipping Info” group box:

Shipping Method	Use the drop-down list box to select the mode of shipment for the parts. The system lists all the “active” shipping methods as defined in the “Maintain Shipping Method Codes” activity of the “Logistics Common Master” business component. . If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Shipping Method.
Shipping Cost	Use the drop-down list box to select the code for shipping costs. The system lists all the “active” shipping cost codes as defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. Leave this field blank to retrieve the outbound shipping details irrespective of the cost codes. The system sets this field blank by default.
Packaging Code	Use the drop-down list box to select the code that identifies the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintaining Packaging Codes” activity of the “Logistics Common Master” business component, along with the Active "Packaging Codes" for the Carrier ‘FedEx’. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Packaging Code.
Insurance Liability	Use the drop-down list box to indicate who should bear the insurance amount. The options available are:
	Self – Indicates that the buyer has to bear the insurance amount.
	Supplier – Indicates that the supplier has to bear the insurance amount.
	None – Indicates that the person other than the buyer and supplier has to bear the insurance amount.
	The system displays “None” by default.
Preferred Carrier	Use the drop-down list box to select the preferred carrier for the supplier / customer. The system lists all the ‘Active’ Carriers specified in the “Maintain Carrier / Agency Codes” activity of the “Logistics Common Master” business component. If a Carrier in "Inactive" status is saved for a supplier, the system lists and defaults the same.

The system displays the following in the “Address Information” group box:

Address ID

A unique number that identifies the address of the supplier. This number is generated by the system.

Enter the following in the “Address Information” group box:

Address 1	The address of the supplier (Alphanumeric, 255). Mandatory.
Address 2	The address of the supplier (Alphanumeric, 255).
Address 3	The address of the supplier (Alphanumeric, 255).

Note: You can enter the first line of the address in the “Address 1” field, second line of the address in the “Address 2” field and the third line in the “Address 3” field.

City	The name of the city to which the supplier belongs (Alphanumeric, 32). Mandatory.
State	The name of the state to which the supplier belongs (Alphanumeric, 32). Mandatory.
Country	The name of the country to which the supplier belongs (Alphanumeric, 20). Mandatory. Smart Search enabled.
Zip Code	The zip code corresponding to the address of the supplier (Alphanumeric, 15). Mandatory.

Note: Ensure that no two records in the multiline have the same value in the “Address”1, “City”, ”State”, “Country” and “Zip Code” fields.

Tax Region	Use the drop down list box to select the tax region to which the supplier belongs. The system lists all the values in active status defined under the entity ‘Tax Region’ in ‘Quick Codes’ Business Activity in ‘Finance Setup’ Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.
Phone #	The contact telephone number of the supplier (Alphanumeric, 30).
Fax #	The contact fax number of the supplier (Alphanumeric, 30).
Email	The contact email address of the supplier (Alphanumeric, 30).
SPEC 2000 Code	Manufacturer code, such as CAGE #, NSCM #, given by an external regulatory authority (Alphanumeric, 45).
SITA / ARINC	The code that identifies the supplier when using the SITA/ARINC form of communication (Alphanumeric, 45).

Enter the following in the "Other Details” group box:

Notes	Any additional information of the supplier.
User Defined 1	Use the drop down list box to select the user defined value 1 for the supplier. The system lists all the active values defined for respective quick codes in Quick Code Activity of Supplier Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.
User Defined 2	Use the drop down list box to select the user defined value 2 for the supplier. The system lists all the active values defined for respective quick codes in Quick Code Activity of Supplier Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.
User Defined 3	Use the drop down list box to select the user defined value 3 for the supplier. The system lists all the active values defined for respective quick codes in Quick Code Activity of Supplier Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.

Check the box in the “Select” column of the multiline, to mark the address for deletion.
Click the “Delete” icon in the toolbar above multiline, to delete the selected address.
Click the “Register Supplier” pushbutton, to create the supplier.

*e system updates the login user name and sets the current server date as the created date.

The system ensures that the ‘Country’ field entered is same as ISO Country Code in “View Country” of “Organization Setup” business component, if the Set option " Valid Country Defined in Supplier Master as same as in Country Master" is set as "Required" in the “Purchase Option Settings” activity of the “Logistics Common Master” business component.

To proceed, carry out the following

Adding location details for the supplier

Select the “Add Location Details” link at the bottom of the page to record location details for the new supplier.

Managing additional options for the supplier

Select the “Manage Additional Options” link at the bottom of the page to create/update additional options for the supplier.

Entering certificate details for the supplier

Select the “Edit Certificate Details” link at the bottom of the page, to enter the certificate details for the created supplier.

Mapping part details to the supplier

Select the “ Edit Supplier Part Mapping” link at the bottom of the page, to map the part items to the created supplier.

Mapping TCD details to the supplier

Select the “Edit Supplier TCD Mapping” link at the bottom of the page, to map the tax, charges and discount details to the created supplier.

Adding location details for the supplier

Select the “Add Location Details” link at the bottom of the page to record location details for the new supplier.

Mapping supplier to PBH Agreement

Select the “Record PBH Agreement Details” link at the bottom of the page to map the supplier to the PBH agreement.

Maintaining carrier account information for supplier / customer

Select the “Maintain Carrier Account Information for Supplier / Customer” link at the bottom of the page to maintain carrier account information specific to supplier / customer.

Maintaining Entity Level Identification Ref.

Select the “Maintain Entity Level Identification Ref.” link at the bottom of the page to capture the Identification Reference Number for the supplier.

Registering a supplier – An overview

The “Register Supplier” activity allows you to create suppliers. The “Register Supplier” page allows you to register suppliers with a unique number and specify supplier details, such as type, name, category, pay term, payment mode, currency, payment priority, spec 2000 code, SITA / ARINC, supplier class and address information.

Prerequisite

“Create Quick Codes” activity.

What you can do in this page

Categorize supplier based on quick codes

Create supplier of different types

Define payment mode

Define payment priority

Define supplier class

You can create and register a supplier with a unique code and make it available across organization units that interact with the login organization unit.

Enter the supplier code in the “Supplier #” field.
Enter other supplier information in the respective fields.
Click the “Register Supplier” pushbutton, to register the supplier with the login organiztion unit.

Categorize supplier based on quick codes

You can categorize suppliers based on quick codes of “supplier category” type that are already defined in the system.

Set the appropriate option in the “Supplier Category” field, to categorize suppliers based on quick codes.

Create supplier of different types

You can create supplier of different types such as normal and miscellaneous.

Set the “Supplier Type” field as“Normal”, if you wish to raise purchase order or blanket purchase order against that supplier.
Set the “Supplier Type” field as “Miscellaneous”, if you do not wish to raise purchase order or blanket purchase order but make payments to that supplier.
Click the “Register Supplier” pushbutton, to create the supplier in the defined supplier type.

Define payment mode

You can define the mode of payment between the supplier and the buyer for the purchase transaction.

Set the “Payment Mode” field as “Check”, if the mode of payment between the buyer and the supplier is check.
Set the “Payment Mode” field as “Cash”, if the mode of payment between the buyer and the supplier is cash.
Set the “Payment Mode” field as “Demand Draft”, if the mode of payment between the buyer and the supplier is demand draft.
Set the “Payment Mode” field as “Others”, if the mode of payment between the buyer and the supplier is other than check, cash or demand draft.
Set the “Payment Mode” field as “Pay Order”, if the mode of payment between the buyer and the supplier is pay order.
Click the “Register Supplier” pushbutton, to create the supplier with the defined payment mode.

Define payment priority

You can define the payment priority for the purchase transaction as “High”, “Normal” or “Low” based on the priority at which you wish to make payment to the supplier.

Set the “Payment Priority” field to “High”, if you wish to assign a high priority level for the payment..
Set the “Payment Priority” field to “Normal”, if you wish to assign a normal priority level for the payment.
Set the “Payment Priority” field to “Low”, if you wish to assign a low priority level for the payment.
Click the “Register Supplier” pushbutton, to create the supplier with the defined payment priority.

Define supplier class

You can define whether the supplier is a manufacturer, distributor or a repair agency of the parts supplied, by checking the boxes displayed in the “Supplier Class” group box.

Check the “Manufacturer” box, if the supplier is the manufacturer of the parts.
Check the “Distributor” box, if the supplier is the distributor of the parts.
Check the “Repair Agency” box, if the supplier is the repair agency of the parts.
Click the “Register Supplier” pushbutton, to create the supplier in the defined supplier class.