Return unconsumed parts

This tab provides the details of the issued parts that are pending for return or returned, based on the values available in the “Consolidated Part Return Details” tab. The system retrieves and displays the details of the parts issued against the shop work orders that are listed below the 'Pending Excess Return' folder or 'Returned Excess' folder, in the “Consolidated Part Return Details” tab.

You can also record the part consumption details, close the work orders and return the unused parts that are pending for return, to the warehouse.

On click of any node under the folders 'Pending Excess Return' and 'Returned Excess’ in the “Consolidated Part Return Details” tab page, the system displays the “Return Unconsumed Parts” tab page, with the issued part details of the Shop Work Order #s that are available under ‘Pending Excess Return’ and ‘Returned Excess’ folders in the “Consolidated Part Return Details” tab page.

Select the “Return Unconsumed Parts” tab in the “Record Part Consumption & Return” page.

The system displays the following fields in the “Excess Part Details” multiline:

Task #	The code identifying the task in the shop work order, against which the part has been issued.
Req. Part #	The code identifying the part requested.
Req. Mfr. Part #	The number issued by the manufacturer of the requested part.
Req. Part Mfr. #	The manufacturer number of the requested part.
Issued Part #	The serial number of the issued part.
Issued Mfr. Part #	The number issued to the part, by the manufacturer of the issued part.
Issued Part Mfr. #	The manufacturer number of the issued part.
Issued Serial #	The manufacturer number of the issued part.
Issued Lot #	The lot number of the issued part.
Requested UOM	The UOM selected in the Material Request document.
Request Qty.	The quantity of part requested in the material request.
Issued Qty.	The quantity of parts issued.
Attached?	Indicates whether the issued part is attached to a position code or not. The system displays the values “Yes” or “No”, if the ‘Control Basis’ of the removed part is “Serial Controlled”. If the 'Control Basis' of the removed part is either 'Lot Controlled' or 'None Controlled', the system does not display any value.

Enter the following field:

Used Qty.	The actual quantity of parts used for executing the work order. The value entered here must be a positive integer and must not be greater than the ‘Issued Qty.’. If the 'Used Qty.' is not modified manually, the system displays the value as follows: If the 'Issue Basis' is “Core-Returnable” and 'Non-Returnable', Used Qty = Issued Qty. If the 'Issue Basis' is “Returnable”, Used Qty = 0. The ‘Used Qty.’ must not be modified as ‘0’, if ‘Attached?’ is “Yes”.
Reconcile Qty. - Core	The quantity of core-returnable parts that are expected to be returned to the warehouse, but not returned. Ensure that a positive integer is entered here. If the Issued Part # - Serial # is attached to the configuration by 'Attach-only' transaction, the system displays the ‘Reconcile Qty. – Core’ as '1'. This field must be left blank, on any of the following conditions: If the ‘Control Basis’ of the issued part is “Returnable”. If the parameter 'Allow Reconciliation of Parts?' is set as either "Not Allowed" or "Allowed for Reconcile Excess" for the SWO Type in the “Common Masters” business component.
Reconcile Qty. – Excess	The quantity of returnable parts that are expected to be returned to the warehouse, but not returned. Ensure that a positive integer is entered here. This field must be left blank, on any of the following conditions: If the ‘Control Basis’ of the issued part is “Returnable”. If the parameter 'Allow Reconciliation of Parts?' is set as either "Not Allowed" or "Allowed for Reconcile Core" for the SWO Type in the “Common Masters” business component.
Reconciliation Remarks	Any remarks entered if the “Reconcile Qty-Core” or “Reconcile Qty-Excess” is specified.

The system displays the following:

Pending Return Qty. - Core

The remaining quantity of core parts that need to be returned after usage. This quantity is applicable only for ‘Issue Basis’ set as “Core Returnable”.

This value must not be negative and is calculated using the following formula:

Pending Return Quantity-Core = Used Quantity - Returned Quantity Core - Reconcile Qty Core.

Pending Return Qty. - Excess

The remaining quantity of parts that need to be returned after usage. This quantity is applicable for ‘Issue Basis’ set as “Returnable“, “Non- Returnable“ and “Core Returnable”.

This value must not be negative and is calculated using the following formula:

Pending Return Quantity-Excess = Issued Quantity - Used Quantity - Returned Quantity Excess - Reconcile Qty Excess.

Enter the following field:

Return Classification	Use the drop-down list box to specify the classification of the returned part. The system lists all the “Active” quick codes of type “Return Classification” as defined in the “Create Quick Codes” activity of the “Stock Return” business component. The system leaves the field blank, by default.
Condition	Use the drop-down list box and select the condition of the issued part. The system lists the values “New”, “Overhauled”, “Serviceable” and “Unserviceable”. You must select a value in this field, if the ‘Issued Part #’ / ‘Issued Mfr. Part #’ – ‘Issued Part Mfr. #’ is ‘Serial-Controlled’, ‘Lot-Controlled’ or ‘Serial Lot-Controlled’. By default, the system displays the condition in which the part has been issued.
Expiry Date	The expiry date of the issued part, if applicable.
Returned by	The employee code of the user who returned the part to the warehouse. The employee code entered here must be in ‘Active’ status and the ‘Effective To’ date of the entered employee code must be equal to or later than the server date, as defined in the “Employee Personal Information” business component. If the employee code is not specified, the system defaults the employee code of the login user. The Employee # - login user mapping must be defined in the “Employee Personal Information” business component. Help facility available.
Return Warehouse	Use the drop-down list box and select the warehouse to which the issued part must be returned to the warehouse. The system lists all the ‘Active’ warehouses defined in the “Storage Administration” business component. The system defaults value as given in the table.

The system displays the following:

Remarks	Any remarks related to the return of issued parts.
Issue Basis	The issue basis of the material request, which could be “Returnable”, “Non-Returnable” or “Core Returnable”.
Returned Qty. – Core	The quantity that has been returned with 'Return Basis' as "Core". It represents the quantity of core parts returned to the warehouse.
Returned Qty. – Excess	The quantity that has been returned with 'Return Basis' as "Excess". It represents the quantity of unused parts returned to the warehouse.
Issued Part Description	The textual description of the issued part.
Requested Work Center #	The code identifying the work center the material request was raised.
Issued Warehouse #	The code identifying the warehouse from which the part has been issued.
Issued Stock Status	The stock status of the issued part.
Issue #	The code identifying the maintenance issue document.
SWO #	The code identifying the shop work order.
SWO Type	The type of the shop work order.
Seq. #	The sequence of the task / discrepancy.
Task Description	The textual description of the task against which the material request has been raised.
Discrepancy #	The code identifying the discrepancy, if the task is a discrepancy.
Discrepancy Description	The textual description of the discrepancy.
Latest Return #	The number identifying the latest material return document created for the issued part.

Note: Ensure that at least one record is selected in the multiline.

Click the “Record Part Consumption” pushbutton to record the part consumption details.

On clicking the “Record Part Consumption” pushbutton, the system computes 'Pending Return Qty. - Core' and 'Pending Return Qty. - Excess' using the formulae given below:

Pending Return Qty. - Core = Used Qty - Returned Qty Core - Reconciled Qty Core.
Pending Return Qty. - Excess = Issued Quantity - Used Qty - Returned Qty Excess - Reconcile Qty Excess.

Check the box below the multiline:

Close work order

Check this box to close the work order.

The box appears unchecked, by default.

Enter the following field:

Return Warehouse #

Use the drop-down list box and select the warehouse to which the issued part must be returned. The system lists all the ‘Active’ warehouses defined in the “Storage Administration” business component.

The system leaves the field blank, by default.

Ensure that the Return Warehouse is specified here or in the multiline.

In the selected rows, if ‘Return Warehouse #’ is not specified in the multiline, then part is returned to the Warehouse # selected in this field.

Click the “Return Parts” pushbutton to return the excess parts to the warehouse.

The system ensures the following on clicking the “Return Parts” pushbutton:

Ensures that the Return Warehouse selected in the multiline or below the multiline, accepts the components of condition which is the current condition of the issued part, if the issued part to be returned is serial controlled, lot controlled or serial-lot controlled, and accepts the parts with stock status which is the current stock status of the issued part.

Note: The ‘Warehouse – Component Condition / Stock Status’ relation is defined in the “Edit Warehouse – Stock Status / Condition Allowed” page of the “Storage Administration” business component.

Ensures that the login user has access rights for the Return Warehouse selected in the multiline or below the multiline. The Login User - Warehouse # access privilege is defined in the “Storage Administration” business component.
Ensures that the Part Type of the Part # to be returned is allowed in the Return Warehouse selected in the multiline or below the multiline. ‘Warehouse # - Part Types Allowed’ mapping is defined in the “Storage Administration” business component.
If the Issued Part # / Mfr. Part # - Mfr. # available in the multiline is a 'Serial Controlled' part, the system ensures the following:
The Issued Part # - Serial # is not available in any other Return document which is in “Draft” or “Fresh” status.
The Issued Part # - Serial # is not available in any warehouse.
Ensures that the 'Pending Return Qty. - Core' or 'Pending Return Qty. - Excess' is greater than zero.
If “Close Work Order” check box is checked, the following are ensured:
All the direct and in-direct timesheet records recorded against the selected SWO # must have Timesheet Status as “Authorized”.
If the parameter 'Assembly Status Check on Closure?' is set as “Required” for the SWO Type in the “Common Master” business component, the assembly status of the Main Core Component # of the SWO # must be defined as "Complete" in the “Configuration” business component.

Note: The above rule is not applicable, if the main core part is not a serial-controlled part, or it is serial-controlled, but configuration does not exist for the main core part.

If the parameter 'Enforce Excess / Core Returns on Order Closure?' is set as "Yes" for the SWO Type “Common Master” business component, on closure of the SWO, the system ensures that no part is pending for return against the SWO #.
If the parameter 'CoM Reqd?' is set as “Required” for the SWO Type in the “Common Master” business component, on closure of the SWO, CoM must have been issued for the SWO # in “Authorized” status.
If the SWO has any task in “External Routed” status then, ensure that all the 'Repair Order' associated to that SWO has been closed.

The system performs the following on clicking the “Return Parts” pushbutton:

Creates Maintenance Return for the issued part. If more than one row is selected in the multiline, the system returns all the parts available in the selected rows, with one Return Document for each Warehouse # selected.

Note: On creating the return, the system displays the Latest Return # and the Return Warehosue #.

If the 'Pending Return Qty. - Core' and 'Pending Return Qty. - Excess' are greater than zero, the system creates two return documents, one for the quantity available in 'Pending Return Qty. - Core', with 'Return Basis' as "Core" and another for quantity available in 'Pending Return Qty. - Excess', with 'Return Basis' as "Excess". The 'Latest Return #' is updated with the latest created date & time.
If the Order Class of the shop work order is “External” and if the ‘Return Classification’ is modified, the system derives the Estimation Status of the work order, irrespective of whether estimation is required or not.

To proceed carry out the following:

Select the “Manage Employee Work” link to manage work for the employee.

Refer to “Work Monitoring and Control” online help for more details.

Select the “Edit Maintenance Return” link to modify the part return details.

Refer to “Stock Return” online help for more details.

Select the “Issue Certificate of Maintenance” link to issue certificate of maintenance for the shop work order.
Select the “Generate Return Document Report” to generate the material return document report.

Note: You must select one record in the multiline. You cannot generate return document reports for multiple returns. If you select multiple records in the multiline, the system will generate report only for the last record which has a Return # reference.

Select the “Consolidated Part Return Details” tab to view the consolidated report of the part return details.
Select the “Return Main Core” tab to return main cores.
Select the “Return Removed Cores” tab to return removed cores.
Select the “Record Direct Part Consumption” tab to record the direct part consumption details.