Adding the tax, charge and discount details for the PO line item

This page allows you to add tax, charges and discounts for the PO line item. Tell me more.

Select the “Edit Part TCD Details” link at the bottom of the “Create Purchase Order” or “Edit Purchase Order” page. Alternatively, you can select the “Edit Part TCD Details” link at the bottom of the “Edit Terms & Conditions” or “Edit Schedule & Distribution” page.

The “Edit Part TCD Details” page appears.

Note: You cannot launch this page, if the “PO Type” is “Consignment”.

The system displays the following in the “PO Details” group box.

Purchase Order #	The number identifying the purchase order.
Amendment #	The number identifying the amended purchase order.
Supplier Name	The name of the supplier.
PO Status	The status of the purchase order. You cannot modify details in this page, if the status is “Open”, “Amended” or “Under Amendment”, and a good receipt document is raised for the purchase order.

Enter the following in the “Part Details” group box.

PO Line No

Use the drop-down list box to specify the line number of the part for which the TCD details must be specified. All the line numbers of the purchase order are available for selection in the ascending order.

Click the “Get Details” pushbutton, to retrieve the part details.

The system displays the following details of the line number selected.

Part #	The number identifying the part, whose schedule type is “Multiple”.
Mfr. Part #	The number provided by the manufacturer of the part.
Part Description	The textual description pertaining to the part.
Condition	The condition of the part, which could be new, new surplus, overhaul, serviceable and unserviceable.
PO Currency	The base currency of the purchase order.
Cost	The cost of the part for a specified quantity.
Cost Per	The quantity of the part for a specified quantity.
Basic Value	The basic value of the selected line item.
TCD Total Amount	The sum of all the TCD amounts in the multiline.

Enter the following in the “TCD Details” multiline.

TCD Sequence

The number based on which the TCD value must be calculated (Integer). This number should be unique and lie between 1 and the number of rows entered in the multiline. If this field is left blank, the system generates the sequential number.

TCD #

The code that identifies a Tax / Charge / Discount for an item purchased or sold (Alphanumeric, 25). Mandatory. This field is defined in the ”Taxes, Charges and Discounts” business component. Ensure that the TCD is 'Active' and effective as on the purchase date.

Similarly, TCD # for the supplier must be established in the group company. if the purchase order is being created for a group company,

Help facility available.

Note: If the TCD is of basis “Percentage”, ensure that the TCD is applicable on “Basic Value” or “Total Value” or any other TCD.

Note: For PO of type “Exchange”, ensure that the TCD is not of type "Add to Stock".

TCD Variant #

The standard tax, charge or discount value, which is the variant of the specified TCD code (Alphanumeric, 25). Mandatory. These variants are mapped to the TCD codes.

For example, for sales tax, TCD variants could be “On raw materials”, “On consumable” etc. Ensure that the TCD variant is Active and effective as on the purchase date. Similarly, TCD variant # for the supplier must be established in the group company. if the purchase order is being created for a group company,

Note: For purchase orders with Receipt Recording Option set to “GR Acceptance” or “No GR”, the Account Rule of the TCD variant that you specify must be “Expense”.

The system displays the following.

TCD Type	The TCD type, which could be, taxes, charge and discount.
Basis	The basis of the TCD, which could be “Percentage”, “Unit Rate” or “Flat Rate”.

Enter the following:

Charge Type	Use the drop-down to indicate whether the charge for the ordered part must be borne by the buyer. The drop-down list box displays the following: Payable and Notional. By default, the charge type is set as ‘Payable’. Note: 1) Notional charges are non-payable nevertheless they are used for valuing stock during receipts. 2) The charge type can be ‘Notional’ only for those TCDs that are of TCD Type ‘Charge’ and Basis ‘Percentage’.
Taxable Amount	The taxable amount on which the TCD amount will be calculated.
TCD Rate	The TCD rate (Decimal).
	For example, if the basis is “Percentage”, then the percentage value, say, 16 or 15 must be entered here.

Note: If the TCD code is entered, then TCD variant and TCD rate is mandatory.

The system displays the following:

TCD Amount

The TCD amount. This field is calculated by the system from the “Taxes, Charges and Discounts” business component.

Enter the following.

Currency

The currency in which the PO is raised. Use the drop-down list box to select the currency, which could be the base currency or any other currency in “Active” status, which has a conversion factor set for the base currency. The system leaves the field blank by default.

The system displays the following:

TCD Description

A textual description of the tax, charge and discount.

Check the box in the “Select” column of the multiline, to mark the TCD for deletion, for the PO line item.
Click the “Delete” icon in the tool bar above the multiline, to delete the TCD details of the line item.
Click the “Edit Part TCD Details” pushbutton, to update the TCD details for the PO line item.

The system updates the last modified by with the login ID of the user and the modified date with the current server date.

If the PO type is other than “DropShip” and the schedule quantity is equal to the ordered quantity for all the parts whose schedule type is “Multiple”, schedule dates are not earlier than the current date, and the “Pay Term” and “Pay to Supplier” are in “Active” status, the system performs the following:

Changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment number as zero). Else, the “PO Status” is changed to “Draft”.
Changes the “PO Status” to “Amended”, if the current status is “Open”,“Under Amendment”, “Amended” or “Returned” (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.
Increments the amendment number by 1, if the current status is “Open”.

If the PO type is “DropSship” and the schedule quantity is equal to the ordered quantity for all the parts whose schedule type is “Multiple”, schedule dates are not earlier than the current date and the “Pay Term” and “Pay to Supplier” are in “Active” status, the system performs the following:

Changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment number as zero). Else, the “PO Status” is changed to “Draft”.
Changes the “PO Status” to “Amended”, if the current status is “Open”,“Under Amendment”, “Amended” or “Returned” (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.

If the “PO Status” changes from “Open” to “Amended”, the system stores the history of the changed document and changes the status of the amended document to “Revised”.

To proceed, carry out the following

Select the “Edit Document TCD Details” link at the bottom of the page, to add tax, charges and discount for the purchase order.
Select the “Edit Inspection Details” link at the bottom of the page, to enter the inspection details.

Adding the tax, charge and discount details for the PO line item – An overview

Whenever the purchase order is released, in addition to the quantity and rate, applicable taxes such as duty, sales tax, discount and freight charges has to be specified. All these affect the PO either positively or negatively. While taxes and charges add to the basic value, discounts reduce the value. The tax, charges and the discount (TCD) vary from time to time.

TCD Code and TCD variant are defined in the ”Taxes, Charges and Discounts” business component. Upon mapping, the TCD code becomes “Active” and is eligible for further transactions. TCD Code and Account code mapping is mandatory.

This page allows you to add tax, charges and discounts for the PO line item. . You can add only those tax, charge and discounts which are effective as on the purchase order date. On selecting the PO line number, the system retrieves part details such as part description, condition of the part, currency of PO and the basic value of the PO. You can enter the TCD code, variant and the rate for TCD for the part. The system stores the login user id and the server date along with the modification details.

Note: You can enter a value for the TCD rate, only if the TCD basis is “Flat”.

Prerequisite

“Create TCD Code” activity in the “Tax Charges and Discounts” business component.

What you can do in this page

Specify the PO Line number to specify TCD details

You can specify the tax, charges and discount for the part. You can specify the line number of the purchase order for which you need to enter the part TCD details.

Use the “PO Line No” drop-down list box to specify the line number of the purchase order for which the TC D details must be entered.
Click the “Get Details” pushbutton, to retrieve the part details.