Adding tax, charge and discount details for the purchase order

This page allows you to add tax, charges and discount for the purchase order on the whole. Tell me more.

Select the “Edit Document TCD Details” link at the bottom of the “Create Purchase Order” or “Edit Purchase Order” page. Alternatively, you can select the “Edit Part TCD Details” link at the bottom of the “Edit Terms & Conditions”, “Edit Schedule & Distribution” or “Edit Part TCD Details” page.

The “Edit Document TCD Details” page appears.

Note: You cannot launch this page, if the “PO Type” is “Consignment”.

The system displays the following in the “PO Details” group box.

Purchase Order #	The number identifying the purchase order.
Amendment #	The number identifying the amended purchase order.
Supplier Name	The name of the supplier.
PO Status	The status of the purchase order. You cannot modify details in this page, if the status is “Open”, “Amended” or “Under Amendment”, and a good receipt document is raised for the purchase order.

The system displays the following in the “Doc Details” group box.

Basic Value	The basic value of the purchase order.
PO Currency	The currency of the purchase orders.
TCD Total Amount	The TCD total amount.

Enter the following in the “TCD Details” multiline.

TCD Sequence	The number based on which the TCD value must be calculated (Integer). This number should be unique and should lie between 1 and the number of rows entered in the multiline. If this field is left blank, the system generates the sequential number.
TCD #	The code that identifies a Tax / Charge / Discount for an item purchased or sold (Alphanumeric, 25). Mandatory. This field is defined in the ”Taxes, Charges and Discounts” business component. Ensure that the TCD is Active and effective as on the purchase date. Similarly, TCD # for the supplier must be established in the group company. if the purchase order is being created for a group company,
	Help facility available.
Note: 1) If the TCD is of basis “Percentage”, ensure that the TCD is applicable on “Basic Value” or “Total Value” or any other TCD. 2) If the PO is of type “Exchange”, ensure that the TCD is not of type "Add to Stock".
TCD Variant #	The standard tax, charge or discount value, which can vary (Alphanumeric, 25). Mandatory. These variants are mapped to the TCD codes.For example, for sales tax, TCD variants could be “On raw materials”, “On consumable” etc. Ensure that the TCD variant is Active and effective as on the purchase date. Similarly, TCD variant # for the supplier must be established in the group company. if the purchase order is being created for a group company,
	For example, for sales tax, TCD variants could be “On raw materials”, “On consumable” etc. Note: 1) TCD Code and the TCD Variant must be in “Active” status. Ensure the TCD code and the TCD variant combination is unique in the multiline. 2) For purchase orders with Receipt Recording Option set to “GR Acceptance” or “No GR”, the Account Rule of the TCD variant that you specify must be “Expense.

The system displays the following.

TCD Type	The TCD type, which could be, "Tax", "Charge" or "Discount".
Basis	The basis of the TCD which could be "Percentage", "Unit Rate" and "Flat Rate".

Enter the following:

Charge Type	Use the drop-down to indicate whether the charge for the purchase order must be borne by the buyer. The drop-down list box displays the following: Payable and Notional. By default, the charge type is set as ‘Payable’. Note: 1) Notional charges are non-payable nevertheless they are used for valuing stock during receipts. 2) The charge type can be ‘Notional’ only for those TCDs that are of TCD Type ‘Charge’ and Basis ‘Percentage’.
Taxable Amount	The taxable amount on which the TCD amount will be calculated.
TCD Rate	The TCD rate (Decimal).
	For example, if the basis is “Percentage”, then the percentage value, say, 16 or 15 must be entered here.

Note: If the TCD code is entered, then TCD variant and TCD rate is mandatory. You cannot modify the TCD rate, if the TCD basis is percentage.

The system displays the following:

TCD Amount

The TCD amount. This is calculated by the system from the “Taxes, Charges and Discounts” business component.

Enter the following:

Currency

The currency in which the purchase order is raised. Use the drop-down list box to select the currency, which could be the base currency or any other currency in “Active” status, which has a conversion factor set for the base currency. The system leaves the field blank by default.

Note: If the TCD Type is “Charge” or “Discount”, the currency you specify in the above field must be the same as the PO Currency.

Note: If the TCD Type is “Tax”, the currency can be Base currency or PO Currency.

The system displays the following:

TCD Description

The textual description of the tax, charge or discount.

Enter the following:

Pay to Supplier #

Use the drop-down list box to select the supplier to whom the payment has to be made. The system lists all Pay to Suppliers defined for the Document Supplier which are in “Active” or “Hold Buy” status and also the Document Supplier.

Similarly, pay to supplier # for the supplier must be established in the group company. if the purchase order is being created for a group company,

Note: Do not select any pay to supplier #, if charge type is ‘Notional’.

The system displays the following.

Supplier Name

The name of the supplier.

Check the box in the “Select” column of the multiline, to mark the TCD for deletion, for the PO.
Click the “Delete” icon in the tool bar above the multiline, to delete the TCD details for the PO.
Click the “Edit Document TCD Details” pushbutton, to update the details.

The system stores the login ID of the user and the modified date with the current server date and updates the time stamp.

If the PO type is other than “DropShip” and the schedule quantity is equal to the ordered quantity for all the parts whose schedule type is “Multiple”, schedule dates are not earlier than the current date and the “Pay Term” and “Pay to Supplier” are in “Active” status, the system performs the following:

Changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment number as zero). Else, the “PO Status” is changed to “Draft”.
Changes the “PO Status” to “Amended”, if the current status is “Open”,“Under Amendment”, “Amended” or “Returned” (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.
Increments the amendment number by 1, if the current status is “Open”.

If the PO type is “DropShip” and the schedule quantity is equal to the ordered quantity for all the parts whose schedule type is “Multiple”, schedule dates are not earlier than the current date and the “Pay Term” and “Pay to Supplier” are in “Active” status, the system performs the following:

Changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment # number as zero). Else, the “PO Status” is changed to “Draft”.
Changes the “PO Status” to “Amended”, if the current status is “Open”, “Under Amendment”, “Amended” or “Returned” (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.

If the “PO Status” changes from “Open” to “Amended”, the system stores the history of the changed document and changes the status of the amended document to “Revised”..

To proceed, carry out the following

Select the “Edit Inspection Details” link at the bottom of the page, to enter the inspection details for the part at the time of delivery.

Adding tax, charge and discount details for the purchase order – An overview

This page allows you to add tax, charges and discount for the purchase order on the whole. You can add only those tax, charge and discounts which are effective as on the purchase order date. The system displays the details such as PO number, currency of the purchase order. You can enter the code of the TCD and its variant and rate. The system displays the TCD amount from the “Taxes, Charges and Discounts” business component.

Prerequisite

“Create TCD Code” activity in the “Tax Charges and Discounts” business component.

What you can do in this page

Specify TCD details for the purchase order

You can specify the tax, charge and discount details that are applicable to the purchase order. Tax and charge add to the basic value of the purchase order, while discount reduces the basic value.

Enter the number of the TCD that is applicable for the PO, in the “TCD #’ field.
Enter the number of the TCD variant that is applicable for the PO, in the “TCD Variant” field.
Enter the TCD rate in the “TCD Rate” field.
Click the “Edit Document TCD Details” pushbutton, to map the TCD details to the specified purchase order.