Entering the inspection details for the PO line item

This page can be used to capture inspection details. Tell me more.

Select the “Edit Inspection Details” link at the bottom of the “Create Purchase Order” or “Edit Purchase Order” page. Alternatively, you can select the “Edit Part TCD Details” link at the bottom of the “Edit Terms & Conditions”, “Edit Schedule & Distribution”, “Edit Part TCD Details” or “Edit Document TCD Details” page.

The “Edit Inspection Details” page appears.

The system displays the following in the “PO Details” group box:

Purchase Order #	The number identifying the purchase order.
Supplier Name	The name of the supplier.
Amendment #	The number identifying the amended purchase order.
PO Status	The status of the purchase order. You cannot modify details in this page, if the status is “Open”, “Amended” or “Under Amendment”, and a good receipt document is raised for the purchase order.

Enter the following in the “Part Details” group box.

PO Line No

Use the drop-down list box to specify the line number of the part for which the inspection details must be entered. The system displays the line numbers of all the parts, whose quality attribute is either “Standard” or “Custom”. The system displays the line numbers of all the parts, for which the quality attribute is either “Standard” or “Custom”.

Click the “Get Details” pushbutton, to retrieve the part details.

The system displays the following.

Part #	The part number of the selected PO line number.
Mfr. Part #	The number provided by the manufacturer of the part.
Part Description	The textual description pertaining to the part.
Condition	The condition of the part.
Inspection Type	The person who should do the inspection of the delivered part. It could be one of the following:
	Self – Indicates that the part has to be checked by the maintenance controller or the person who receives the part.
	By Inspector – Indicates that the part is going to be checked by an external source.
	None – Indicates that no check is required for the part at the time of delivery.
Quality Attribute	Indicates whether the quality attribute is “Standard” or “Custom”.

The system displays the following fields in the “Attribute Details” multiline:

Attribute Code	The code that identifies the quality attribute.
Attribute Type	The type of the quality attribute, which could be “Qualitative” or “Quantitative”.
Attribute Description	The textual description of the attribute.
UOM	The unit of measurement in which the part is purchased.

Enter the following fields

Minimum Value	The minimum quantitative value assigned to the attribute of the part (Decimal). Mandatory, if the attribute type is quantitative and the “Quality Attribute” is set as “Custom”.
Maximum Value	The maximum quantitative value assigned to the attribute of the part (Decimal). Mandatory, if the attributive type is quantitative and the “Quality Attribute” is set as “Custom”. Ensure this value is greater than “Minimum Value”.
Standard Value	The standard value assigned to the attribute of the part (Decimal). Mandatory, if the attribute type is quantitative and the “Quality Attribute” is set as “Custom”. Ensure this value is lies between the “Minimum Value” and “Maximum Value”.

You cannot modify the “Minimum Value”, “Maximum Value” and “Standard Value”, if the quality attribute is set as “Standard”.

You can specify minimum, maximum and standard value in fractions, if fractions are allowed for the UOM in the “Units of Measurement Administration” business component.

The system displays the following field:

Std Qualitative Value

The standard value assigned to the attribute of type “Qualitative”. For example, light pink could be a standard qualitative value for the attribute “Color”.

Enter the following fields

Trackable

Use the drop-down list box to indicate whether the attribute is trackable or not. The system lists “Yes” and “No”, as options.

Enter the following:

Remarks

Any comments regarding the inspection of the purchase order (Alphanumeric, 255).

Click the “Edit Inspection Details” pushbutton, to store the inspection details entered.

The system stores the login id of the user and last modification date with the system date and updates time stamp.

If the PO type is other than “DropShip” and the schedule quantity is equal to the ordered quantity for all the parts whose schedule type is “Multiple”, schedule dates are not earlier than the current date and the “Pay Term” and “Pay to Supplier” are in “Active” status, the system performs the following:

Changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment number as zero). Else, the “PO Status” is changed to “Draft”.
Changes the “PO Status” to “Amended”, if the current status is “Open”,“Under Amendment”, “Amended” or “Returned” (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.
Increments the amendment number by 1, if the current status is “Open”.

If the “PO Type” is “DropShip” and the DropShip addresses are available for all records in the multiline, the system:

changes the “PO Status” to “Amended”, if the current status is "Open", "Amended", "Under Amendment" or "Returned (with Amendment number greater than zero). Else, the “PO Status” is changed to “Under Amendment”.
changes the “PO Status” to “Fresh”, if the current status is “Draft”, “Fresh” or “Returned” (with Amendment number as zero). Else, the “PO Status” is changed to “Draft”.

If the “PO Status” changes from “Open” to “Amended”, the system stores the history of the changed document and changes the status of the amended document to “Revised”..

Entering the inspection details for the PO line item – An overview

This page can be used to capture inspection details. The inspection of the part can be carried out by the buyer or by any other external agency.

On specifying the line number of the part, the system displays the part description, condition of the part, inspection type and quality attributes inherited by the part. You can enter the attribute values for the part such as minimum, maximum and standard values.

You can also specify if the attribute is trackable or not. When an attribute is trackable, it is possible to inherit the attribute to the lots and serial number of the part. This enables you to modify the actual attribute values at any time when these values have been altered.

The system stores the login user id and server date along with the modified details.

What you can do in this page

Specify quantitative attribute values for the part

You can modify the minimum, maximum and standard values for the part whose “Quality Attribute” is set as “Custom” and the attribute type “Quantitative”.

Enter the minimum quantitative value assigned to the attribute of the part, in the “Minimum Value” field.
Enter the maximum quantitative value assigned to the attribute of the part, in the “Maximum Value” field.
Enter the standard value assigned to the attribute of the part, in the “Standard Value’ field.
Click the “Edit Inspection Details” pushbutton, to update the attribute details.