Selecting loan order for maintaining supplier correspondence details

This page enables you to select a loan order for recording supplier correspondence details. Tell me more.

Select the “Maintain Supplier Correspondence” link under the “Loan Order” business component.

The “Select Loan Order” page appears.

The system displays the following:

Date Format

The format in which the date fields must be entered in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box:

Loan Order #

The number identifying the loan order for which supplier correspondence details must be recorded (Alphanumeric, 40).

Select the “Maintain Supplier Correspondence” link displayed alongside to maintain the supplier correspondence details.

To search for a Loan Order

Enter the following in the “Search Criteria” group box to search for a loan order. Data entry in the following fields is optional:

Loan Order #	The number identifying the loan order (Alphanumeric, 40). You can enter the loan order number in full or specify it partially using the “*” character. The system retrieves all loan order numbers that are similar to the number entered here.
Supplier #	The code of the supplier from whom the part is loaned (Alphanumeric, 16). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all loan order numbers with the supplier code entered here.
Part #	The part number for which the loan order is created (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all loan orders raised for the part number entered here.
Part Description	The textual description of the part (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system retrieves all loan orders with parts that have descriptions that are similar to the description entered here.
Status	Use the drop-down list box to select the status of the loan order for which supplier correspondence details must be recorded. The system lists the options “Draft”, “Fresh”, “Cancelled”, “Returned”, “Authorized”, “Under Authorization”, “Amended”, “Under Amendment”, “Received”, “Shipped” and “Closed”.
Display Option	Use the drop-down list box to specify the display option for search results. The system displays “Overdue”. Leave this field blank to display all loan orders. When you select “Overdue”, the system retrieves only the overdue loan orders for which the “Due Days for Return” is less than or equal to zero.
Category	Use the drop-down list box to specify the category of the loan order. The system lists all the ‘active’ categories defined for the loan order transaction in the “Create Common Category” activity of the “Logistics Common Master” business component.
User Status	Use the drop-down list box to specify the user status of the loan order. The system lists all the ‘active’ user status codes defined for the loan order document in the “Create User Status” activity of the “Logistics Common Master” business component.
From Date	The starting date in the range of dates during which the loan order was created (Date Format). The system lists all the loan orders that have been raised on or later than this date. This date must be in the same format as displayed in the “Date Format” field.
To Date	The ending date in the range of dates during which the loan order was created (Date Format). The system lists all the loan orders that have been raised on or prior to this date. This date must be in the same format as displayed in the “Date Format” field. Ensure that this date is later than or the same as the date entered in the “From Date” field.
Priority	Use the drop-down list box to select the priority of the loan order. The system lists all the ‘active’ priority codes defined in the “Maintain Priority Codes” activity of the “Logistics Common Master” business component.
Created By	The login ID of the user who created the loan order (Alphanumeric, 30) You can enter the login ID in full or specify it partially using the “*” character. The system retrieves all loan order numbers with the login ID of the user entered here.

Click the “Search” pushbutton to display the search results.

The system displays the following in the “Search Results” multiline:

Loan Order #	The number identifying the loan order.
Part #	The part number for which the loan order was created.
Part Description	The textual description of the part.
Supplier #	The supplier for whom the loan order was created.
Status	The status of the loan order, which could be “Draft”, “Fresh”, “Cancelled”, “Returned”, “Authorized”, “Under Authorization”, “Amended”, “Under Amendment”, “Received”, “Shipped” or “Closed”.
Category	The category of the loan order.
User Status	The user status of the loan order.
Loan Order Date	The date on which the loan order was created.
Priority	The priority assigned to the loan order.
Created By	The login ID of the user who created the loan order.
Comments	Any comment pertaining to the loan order.
Due Days For Return	The due days for the return of the part. Due days is calculated as follows: (Loan Order Date + Loan Period) – Current Date.

Click the hyperlinked loan order number in the multiline, to record the supplier correspondence details.

Selecting loan order for maintaining supplier correspondence details – An overview

This page allows you to search for a loan order for which the supplier correspondence details must be recorded. If you know the loan order number, you can directly enter it. Or, you can carry out a search based on the loan order number, supplier code, part, part description, status, display option, category, user status, range of loan order creation dates, priority and login ID of the user who created the loan order. The loan order details are displayed in the multiline based on the search criteria specified.