Maintaining the supplier correspondence details

This page allows you to maintain supplier correspondence details. Tell me more.

Select the “Maintain Supplier Correspondence” link in the “Select Loan Order” page. Alternatively, select the hyperlinked loan order number in the multiline of the same page.

The “Maintain Supplier Correspondence” page appears.

The system displays the following fields:

Date Format

The format in which the date fields appear in this page. This format is displayed from the "User Preferences" business component based on the login user id. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following field in the “Loan Order Information” group box:

Loan Order #

The number identifying the loan order selected in the previous page.

Enter the following field:

Amendment #

Use the drop-down list box to select the amendment number of the loan order for which the correspondence details must be recorded. The system lists all the amendment numbers associated with the loan order. The system displays the latest amendment number for the loan order, by default.

The system displays the following:

Loan Order Date	The date on which the loan order was raised.
LO Amendment Date	The date on which the loan order was amended.
Status	The status of the loan order, which could be “Draft”, “Fresh”, “Cancelled”, “Returned”, “Authorized”, “Under Authorization”, “Amended”, “Under Amendment”, “Received”, “Shipped” or “Closed”.

The system displays the following fields in the “Supplier Details” group box:

Supplier #	The code of the supplier from whom the part is loaned.
Supplier Name	The name of the supplier from whom the part is loaned.
Address	The address of the contact person.
Contact Person	The name of the contact person.
Phone #	The phone number of the contact person.
Email	The email ID of the contact person.
Fax #	The fax number of the contact person.

The system displays the following in the “Part Details” group box:

Part #	The part that was loaned in.
Quantity	The number of parts that are loaned in.
Part Description	The textual description of the part.
Stock UOM	The unit of measurement in which the part is stocked.
Condition	The condition of the part, which can be “New” “Overhauled” or “Serviceable”.

Enter the following in the “Correspondence Details” multiline:

Date	The date on which the supplier correspondence details are recorded for a loan order (Date Format).
Supplier Remarks	The remarks of the supplier for the loan order (Alphanumeric, 255).
Buyer Remarks	The remarks of the buyer for the loan order (Alphanumeric, 255).

The system displays the following field in the “Record Statistics” group box:

Last Modified By	The name of the user who modified the supplier correspondence details.
Last Modified Date	The date on which the supplier correspondence details were last modified.

Click the “Maintain Correspondence Details” pushbutton to record the supplier correspondence details.

To proceed, carry out the following

Select the “View Loan Order” link at the bottom of the page to view the loan order details.

Refer to the topic “Viewing loan order details – An overview” for more details.

Maintaining supplier correspondence details – An overview

This page allows you to enter the supplier correspondence details for a loan order raised against a supplier part. The system retrieves and displays all the loan order details along with the part details. You can select the amendment number of the loan order for which the correspondence details must be recorded in the multiline. You can enter the supplier and buyer remarks for loan order number, along with the date. The system updates the correspondence details and stores the name of the currently logged in user and server date.

What you can do in this page

Record the correspondence details for every amendment number of the loan order

You can select an amendment number of the loan order for which the supplier correspondence details must be recorded.

Select the amendment number of the loan order, in the “Amendment #” field.
Enter the date, supplier remarks and the buyer remarks for the loan order in the “Correspondence Details” multiline.
Click the “Maintain Correspondence Details” pushbutton.