Entering terms and conditions for loan order

In this page, you can enter the terms and conditions that are applicable to the loan order. Tell me more

Select the “Edit Terms and Conditions” link in the “Create Loan Order” or “Edit Loan Order” page.

The “Edit Terms and Conditions” page appears.

The system displays the following field:

Date Format

The format in which the date field is displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

The system displays the following fields in the “Loan Order Details” group box:

Loan Order #	The loan order for which the terms and conditions must be defined
Amendment #	The number identifying the amendment of the loan order. This amendment number is incremented whenever an authorized loan order is amended. If the Amendment # is blank, the system ensures that the Loan Order is in “Draft”, “Returned” or “Fresh” status. If the Amendment # is greater than zero, the system ensures that the Loan Order is in “Amended” or “Under Amendment” status.
Status	The status of the loan order
Part #	The number identifying the part against which the loan order is raised
Part Description	The textual description of the part
Supplier #	The supplier from whom the part is to be loaned in
Supplier Name	The name of the supplier
Loan Order Date	The date on which the loan order was raised
Order Currency	The currency in which the loan order charges are represented
Part Base Cost	The base cost of the part
Basic Loan Charges	The basic loan charges applicable to the loan order
Order Value	The order value of the loan order. This is the sum of ”Total Loan Charges” and ”Additional Charges”.

Enter the following fields in the “General Terms Agreement Details” group box:

GTA Reference #	The number identifying the General Terms Agreement reference document that you wish to attach to the loan order (Alphanumeric, 40).
GTA Reference Date	The date on which the GTA reference document was created (Date Format). This date must be earlier than or the same as the loan order date
GTA Remarks	Any remark pertaining to the General Terms Agreement (Alphanumeric, 255)

Enter the following fields in the “Payment Details” group box:

Advance Payable	Use the drop-down list box to specify whether advance payment is applicable or not. The system lists the options “Yes” and “No”. Data selection in this field is mandatory.
Advance Percent On	Use the drop-down list box to select the option by which the advance payment must be made. The system lists the following options: Part Base Cost – Select this option to indicate that advance payment will be made on the part base cost. Basic Loan Charges – Select this option to indicate that advance payment will be made on the basic loan charges of the loan order. Order Value – Select this option to indicate that advance payment will be made on the order value of the loan order.
Advance Percent	The percentage of amount that is to be received as advance (Decimal) Data entry in this field is mandatory if you have entered “Advance Percent On” field.
Advance Payable	The amount that is to be received as advance (Decimal). Data entry is mandatory when the “Advance Payable” field is set as “Yes”. This value must be positive.
Advance Tolerance Percent	The maximum deviation, in percentage, of the advance amount that is allowed (Decimal). This value must be positive and less than 100.
Advance Payable By Date	The date by which the advance payment must be made (Date Format). Mandatory, when the “Advance Payable” field is set as “Yes”. This date must be later than or the same as the “Required Date” of the part.
Pay To Supplier #	Use the drop-down list box to identify the supplier to which the payment must be made. The system lists all ‘active’ supplier codes identified as pay to suppliers for the given supplier in the “Supplier” business component. Data selection is mandatory.

The system displays the following field:

Pay to Supplier

The name of the pay to supplier

Enter the following fields:

Pay Term	The pay term applicable for the loan order (Alphanumeric, 25). Mandatory. Ensure that the pay term is already defined in the “Create Pay Term” activity of the “Pay Term” business component. This pay term must be effective as on loan order date. Help facility available
Payment Priority	Use the drop-down list box to select the priority of the payment to be made, which could be “High”, “Normal” or “Low”. Data selection is mandatory.
Payment Mode	Use the drop-down list box to select the mode in which the payment has to be made. The system lists all payment modes that are identified for the supplier in the “Supplier” business component. Data selection is mandatory.
DD Charges borne By	Use the drop-down list box to select the agency that would bear DD charges. The system lists “Supplier” and “Self”. You must leave this field blank for all the payment modes other than “Demand Draft”.
Tolerance Type	Use the drop-down list box to specify the tolerance type for the parts supplied by the supplier. The system lists the option “Value”.
Tolerance %	The percentage of tolerance allowed for the parts supplied (Decimal). This value must be positive and less than 100.
Pay To Supplier Address ID	Use the drop-down list box to select the address ID – address category of the pay to supplier. The system lists all address IDs and the address category available for the pay to supplier.

The system displays the following:

Pay To Supplier Address

The address of the pay to supplier

Enter the following field:

Remarks

Any remark pertaining to payment information (Alphanumeric, 255)

Enter the following fields in the “Delivery Terms” group box:

Ship by	Use the drop-down list box to select the method by which the part will be shipped. The system lists all ‘active’ shipping methods defined in the “Logistics Common Master” business component. Data selection is mandatory.
Shipping Payment	Use the drop-down list box to select the method of shipping payment. The system lists all the shipping payment methods in the “Active” status defined in the “Logistics Common Master” business component.
Packaging Code	Use the drop-down list box to select the packaging code for the part. The system lists the packaging codes defined in the “Logistics Common Master” business component. Data selection is mandatory.
Inspection Type	Use the drop-down list box to specify the agency that would inspect the part at the time of delivery. The system provides the following options:
	Self – Indicates that the part has to be checked by the operator or the person who receives the part
	By Inspector – Indicates that the part is going to be checked through an external source
	None – Indicates that the neither the operator or external source would check the part
INCO Term	Use the drop-down list box to select the INCO term (International Commercial term) (Alphanumeric, 150). The system lists all INCO terms created in the “Logistics Common Master” business component.
Carrier/Agency #	The code of carrier or agency to be used for part shipment (Alphanumeric, 20). The system lists all carrier codes defined in the “Maintain Carrier/Agency Codes” activity of the “Logistics Common Master” business component.
Port of Departure	The port from which the part will be sent (Alphanumeric 40)
Port of Destination	The port to which the part will be sent (Alphanumeric, 40)
Packaging Notes	Any additional information pertaining to the packaging of part during shipment (Alphanumeric, 2000)
Shipping Notes	Any additional information pertaining to the shipping of part (Alphanumeric, 2000)

Enter the following fields in the “Loaned Part Return Terms” group box:

RMA #

The Return Material Authorization number.

This field is mandatory, if RMA Date is specified.

RMA Date

The Return Material Authorization date.

The system ensures that this date is earlier or equal to the system date.

Return To Supplier Address ID

Use the drop-down list box to select the address ID – address category of the return to supplier. The system lists all address IDs and the address category available for the return to supplier.

By default, the system displays the last saved value.

The system displays the following field:

Return To Supplier Address

The address of the return to supplier.

Enter the following fields in the “Insurance Payment Terms” group box:

Insurance Liability

Use the drop-down list box to indicate who should bear the insurance amount. The options are:

Self – Indicates that the airline operator will bear the insurance amount
Supplier – Indicates that the supplier will bear the insurance amount
Others – Indicates that the insurance amount will be provided by an agency other than the airline operator or supplier.
None – Indicates that there is no insurance liability on this loan order

Insurance Amount

The total insurance amount to be borne (Decimal). This value must be positive.

Mandatory, when you have selected “Self” or “Supplier” in the “Insurance Liability” field.

Insurance Terms

Use the drop-down list box to select the insurance terms or conditions, which are applicable for claiming insurance. The system lists all the insurance terms defined in the “Maintain Insurance Terms” activity of the “Logistics Common Master” business component.

The system displays the following field:

Insurance Terms Description

The textual description of the insurance terms

Enter the following fields in the “Other Details” group box:

LO Detail 2	Any user-defined detail regarding loan order terms and conditions (Alphanumeric, 30)
LO Option 2	Use the drop-down list box to select the user-defined option. The system lists all the active ‘Option 2’ values defined for the ‘Loan Order’ transaction in “Logistics Common Master” business component.
LO Detail 3	Any user-defined detail regarding loan order terms and conditions (Alphanumeric, 30)
LO Option 3	Use the drop-down list box to select the user-defined option. The system lists all the active ‘Option 3’ values defined for the ‘Loan Order’ transaction in “Logistics Common Master” business component.
LO Detail 4	Any user-defined detail regarding loan order terms and conditions (Alphanumeric, 30)
LO Option 4	Use the drop-down list box to select the user-defined option. The system lists all the active ‘Option 4’ values defined for the ‘Loan Order’ transaction in “Logistics Common Master” business component.

Click the “Edit Terms And Conditions” pushbutton to update the terms and conditions defined for the loan order.

The system displays the following fields in the “Record Statistics” group box:

Created By	The login ID of the user who created the terms and conditions information
Created Date	The date on which the terms and conditions information was created
Last Modified By	The login ID of the user who last modified the terms and conditions
Last Modified Date	The date on which the terms and conditions were last modified

To proceed, carry out the following:

Select the “Edit Penalty Charges” link at the bottom of the page to edit penalty charges details for loan order.
Select the “Edit TCD” link at the bottom of the page to edit tax, charge and discount details for the loan order.
Select the “Maintain Additional Shipment Information” link to record the additional shipment details of the Carrier / Agency # to Loan Order.

Entering terms and conditions for loan order – An overview

In this page, you can enter the terms and conditions that are applicable to the loan order. You can enter general terms agreement details and payment terms. In addition to this, you can specify general delivery terms for part shipment and insurance payment terms. You can specify the user-defined options and other details for the terms and conditions of the loan order.

What you can do in this page

Specify general terms agreement details

Identify general payment terms

Furnish pay to supplier details

Enter delivery terms

Enter insurance payment terms

Specify general terms agreement details

You can specify the general terms agreement details for the loan order.

Enter GTA Reference number, GTA Reference Date and additional remarks on GTA in the “General Terms Agreement Details” group box.

Identify general payment terms

The various payment options for the loan order can be identified.

Select “Yes” or “No” in the “Advance Payable” field to specify whether advance payment can be made for the loaned part or not.
Enter the advance percent and advance tolerance percentage for the amount that can be paid in advance.
Select the appropriate option in the “Advance Payment On” field to specify the method by which the advance payment must be made.
Enter the date on which the advance must be received, in the “Advance Payable by Date” field.
Associate Pay Term with the loan order.

Furnish pay to supplier details

You can identify pay to supplier to whom the payment must be made.

Select appropriate option from “Pay to Supplier #” field in the “Payment Details” group box, to identify the pay to supplier.
Select the address ID of the pay to supplier from “Pay To Supplier Address ID” field.

Enter delivery terms

You can specify the delivery terms of the part applicable for the loan order.

Identify the method of shipment in the “Ship By” field.
Enter packaging code and packaging notes pertaining to the part packaging.
Select the appropriate INCO term.
Identify the carrier by which the part will be shipped.
Enter the “Port of Departure” and “Port of Destination” fields.
Enter the shipping notes pertaining to the part shipping.

Enter insurance payment terms

You can identify the insurance payment terms applicable to the loan order.

Specify insurance options by entering “Insurance Liability”, “Insurance Amount” and “Insurance Terms” fields in the “Insurance Payment Terms” group box.