Entering penalty charges information for a loan order

This page enables you to enter penalty charges applicable to a loan order. Tell me more

Select the “Edit Penalty Charges” link at the bottom of the “Create Loan Order” or “Edit Loan Order” page.

The “Edit Penalty Charges” page appears.

Note: Ensure that the “Penalty Applicable” field is set as “Yes” in the “Create/Edit Loan Order” page.

The system displays the following field:

Date Format

The format in which the date field is displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the "Enterprise Modeling" business component by default.

The system displays the following fields in the “Loan Order Details” group box:

Loan Order #	The loan order for which the penalty charges information must be defined
Amendment #	The number identifying the amendment of the loan order. This amendment number is incremented whenever an authorized loan order is amended. If the Amendment # is blank, the system ensures that the Loan Order is in “Draft”, “Returned” or “Fresh” status. If the Amendment # is greater than zero, the system ensures that the Loan Order is in “Amended” or “Under Amendment” status.
Status	The status of the loan order
Part #	The number identifying the part against which the loan order was raised
Part Description	The textual description of the part
Supplier #	The supplier from whom the part is to be loaned in
Supplier Name	The name of the supplier
Loan Order Date	The date on which the loan order was raised
Date Reqd.	The date on which the part is required
Loan Period	The period for which the loan is valid, in terms of days, weeks or months
Expected Usage	The expected usage of the component in terms of parameters
Order Currency	The currency in which the loan order charges are represented

Enter the following fields:

Fixed Penalty Charges	The fixed penalty charges applicable to loan order (Decimal)
Comments	Any remark or comment pertaining to the penalty charges (Alphanumeric, 255)

Enter penalty charges policy

Enter the following fields in the “Charges Policy Details” group box:

Calendar-based Penalty Charges Policy	Use the drop-down list box to select the policy by which the calendar-based penalty charges are calculated for the loan order. The system lists the options “Flat” and “Percent”.
Calendar-based Penalty Charge Basis	Use the drop-down list box to select the basis by which the calendar-based penalty charges are calculated for the loan order. The system lists the options “Cumulative” and “Period”.
Parameter-based Penalty Charges Policy	Use the drop-down list box to select the policy by which the parameter-based penalty charges are calculated for the loan order. The system lists the options “Flat” and “Percent”.
Parameter-based Penalty Charges Basis	Use the drop-down list box to select the basis by which the parameter-based penalty charges are calculated for the loan order. The system lists the options “Cumulative” and “Period”.

Specify calendar-based penalty charges

Enter the following fields in the “Variable Penalty Charges” multiline:

From Calendar Period

The starting period (day/week/month) from which the penalty is effective (Integer)

You must enter a value that is “1” more than the Loan Period specified, in the first line of the multiline.

To Calendar Period

The ending period (day/week/month) till which the penalty is effective (Integer)

The value entered here must be greater than or equal to the value entered in “From Calendar Period”.

For instance, if you have specified the loan period as ‘20’ days, you can divide the period as ‘21 to 25’, ‘26 to 30’ etc. and define penalty charges.

The system displays the following field:

UOM

The unit of measurement of the calendar period

Enter the following fields:

Rate Per UOM	The rate applicable to a day/week/month (Decimal). This number must be positive. You must enter this field if the calendar-based penalty charges policy is ‘Flat’.
Charges Per Unit As % of Part Base Cost	The percentage of part base cost applicable to a day/week/month (Decimal). This value should be positive. You must enter this field if the calendar-based penalty charges policy is ‘Percent’.

The system displays the following field:

Charge For Period

The penalty charges applicable to the period

Enter the following field in the multiline:

Remarks

Any remark pertaining to the penalty charges defined for the calendar period (Alphanumeric, 255)

Specify parameter-based penalty charges

From Parameter Value

The starting value in the range of parameter values from which the penalty is effective (Date Format)

You must enter a value that is “1” more than the Expected Usage specified, in the first line of the multiline.

To Parameter Value

The ending value in the range of parameter values until which the penalty is effective (Date Format).

The value entered here must be greater than or equal to the value entered in “From Parameter Value”.

The system displays the following field:

UOM

The unit of measurement of the lead parameter

Enter the following fields:

Rate Per UOM	The rate applicable per UOM (Decimal). This number must be positive. You must enter this field if the parameter-based penalty charges policy is ‘Flat’.
Charges Per Unit As % of Part Base Cost	The percentage of part base cost applicable per UOM (Decimal). This value should be positive. You must enter this field if the parameter-based lease charges policy is ‘Percent’.

The system displays the following field:

Charge For Range

The penalty charges applicable to the parameter value range

Enter the following field in the multiline:

Remarks

Any remark pertaining to the penalty charges defined for the parameter values (Alphanumeric, 255)

Click the “Edit Penalty Charges” pushbutton to store penalty charges information.

Status Updation:

Changes status from “Draft” to “Fresh” when the mandatory information that are applicable to the loan order is entered in the respective pages.

The system displays the following fields in the “Record Statistics” group box:

Created By	The login ID of the user who created the penalty charges information
Created Date	The date on which the penalty charges information was created
Last Modified By	The login ID of the user who last modified the penalty charges details
Last Modified Date	The date on which the penalty charges details were last modified

To proceed, carry out the following:

Select the “Edit TCD” link at the bottom of the page to edit tax, charge and discount details for the loan order.

Entering penalty charges information for a loan order – An overview

This page enables you to enter penalty charges applicable to a loan order. Penalty charges are levied on the part if the part is used beyond the agreed loan period.

Penalty Information

You can know whether the penalty charges will be based on usage of the component (by tracking the parameter values) or based on the calendar period of the penalty or both and enter penalty information correspondingly.

Calendar-based penalty charges information

You can specify the period (days/weeks/months) for which the penalty is effective. You can specify the policy by which the penalty charges will be calculated: Flat rate or Percentage of Part Base Cost. In addition to this, you can divide the penalty period into small units so as to calculate penalty charges on period or cumulative basis.

You can specify the period range and the corresponding flat rate or percentage of part base cost per day/week/month. The penalty charges will be calculated for every period defined.

Parameter-based penalty charges information

You can identify the policy by which the penalty charges will be calculated: Flat rate or Percentage of Part Base Cost. You can define different ranges of parameter values to calculate penalty charges on period or cumulative basis. The penalty charges will be calculated for every parameter range defined.

What you can do in this page

Enter penalty charges policy and basis

Specify calendar-based penalty charges

Specify parameter-based penalty charges