Updating publisher / source details

This tab allows you to update the publisher / source details. The publisher details such as publisher code, published date, publisher reference and contact details of the publisher are updated here. You can also update the source details such as source type, purchase order reference number, received from, receipt date & time and the cost of the document.

Select the “Publisher / Source Details” tab in the “Maintain Document Information” page, to update the publisher/source details.
Enter the following fields in the “Publisher Details” group box:

Publisher	The code identifying the publisher of the document (Alphanumeric, 45). Mandatory.
Published Date	The date on which the document is published (Date Format). The date entered here must be earlier than the current system date.
Publisher Reference	Any reference pertaining to the publisher. Zoom facility available.
Contact Details	The contact details of the publisher (Alphanumeric, 2000). Zoom facility available.

Enter the following fields in the “Receipt Details” group box:

Source Type	Use the drop-down list box to specify the source type of the document. The system lists all the active quick codes of type “Source Type”, as defined in the “Maintain Quick Codes” activity of the “Library” business component. The system also lists the inactive quick code of type “Source Type” existing for the selected document and revision number combination By default, the system displays the default value set for the “Source Type” quick code type in the “Maintain Quick Codes” activity of the “Library” business component. Data selection in this field is mandatory, if the “Mandatory ?” field is set as “Yes” for the “Source Type” quick code type in the “Maintain Quick Codes” page of the “Library” business component.
Received From	The name of the source from where the document is received (Alphanumeric, 25).
PO Ref #	The reference number of the purchase order through which the document is acquired (Alphanumeric, 40).
Receipt Ref. Details	The reference details pertaining to the receipt of the document (Alphanumeric, 2000). Zoom facility available.
Receipt Date & Time	The date and time at which the document is received (Date & Time Format). The date and time entered in this field must be earlier than the current system date and time.

Note: Ensure that the receipt date is entered.

Cost

The cost of the document (Decimal). Ensure that you enter a positive value.

Use the drop-down list box provided alongside to select the currency. The system lists all the active currencies defined in the Currency master.

Data selection in this field is mandatory, if the cost of the document is specified.

The system leaves this field blank by default.

Click the “Maintain Document Info” pushbutton in the main page to update the details of the selected document along with the publisher/source details.

Note: If the receipt time is not entered, the system updated the current system time as the “Receipt Time” for the document-revision number combination.

To proceed, carry out the following:

Select the “Revision Details/Policy” tab in the main page, to update the revision details of the document.
Select the “Applicability Details” tab in the main page, to update the applicability details of the document.
Select the “Other Details” tab in the main page, to update any other details pertaining to the document.