Selecting goods receipt note for viewing

This page allows you to search for and select a Goods Receipt note (GR) for viewing. Tell me more.

Select the “View Goods Receipt” link under the “Goods Receipt” business component.

The “Select Goods Receipt Note” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group box, if you are aware of the GR number for which you want to view the details.

GR #

The code identifying the GR to be viewed, (Alphanumeric, 18).

Select the “View Goods Receipt” link provided alongside, to view the details of the GR.

To search for a goods receipt

Enter the following fields in the “Search Criteria” group box to search for the GR for which you want to view the details. Data entry in the following fields is optional.

GR #	The code identifying the GR to be viewed (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system displays all the GRs that are similar to the one entered here.
Status	Use the drop-down list box to select the status of the GR. It could be “Received”, “Canceled”, "Receipt Frozen", “Partially Inspected”, "Rejected", “Inspected”, “Partially Moved” or “Moved. The system displays “Blank” by default.
GR Date From	The starting date in the range of GR dates from which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that are raised later than this date. The GR date must be in the same format as displayed in the “Date Format” field. By default, the system displays the date that is one month earlier to the system date.
GR Date To	The ending date in the range of GR dates until which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that are raised earlier than this date. The GR date must be in the same format as displayed in the “Date Format” field. The system date is displayed by default.
GR Type	Use the drop-down list box to select the type for goods receipt. The system lists all the PO types such as “Adhoc”, “Consignment”, “Dropship”, “Exchange”, “Express”, “General”, “PBH”, “PBH-Exchange”, “Sample” and “Service”, Release Slip types such as “Express” and “Normal” or Service types of Subcontract Order such as “Activity”, “Conversion” and “Regular” as defined in the “Purchase Order” or “Release Slip” or “Subcontract Order” business components respectively. The system leaves the field blank by default. The system leaves the field blank by default.
GR Category	Use the drop-down list box to select the GR category. The system lists the categories defined for “Goods Receipt” in the “Create Common Category” activity in the “Logistics Common Master” business component which are in the “Active” status. The system displays blank by default.
	Leave the field blank, if you wish to retrieve GRs irrespective of their category.
User Status	Use the drop-down list box to select the user status. The system lists the user status defined for “Goods Receipt” in the “Create User Status” activity in the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default.
	Leave the field blank, if you wish to retrieve GRs irrespective of their user status.
Receiving Warehouse #	The code identifying the warehouse. The system loads this combo with all the active warehouses mapped to the Goods Receipt transaction in the login OU. The system leaves the field blank by default. On clicking “Search”, the system retrieves the GRs corresponding to the selected warehouse. The system retrieves all GRs irrespective of whether receiving warehouse is available or blank in the GR document, if the receiving ware house is not specified.
Supplier #	The code identifying the supplier from whom the goods have been received (Alphanumeric, 45). You can enter the code in full or specify it partially using the “*” character. The system displays all the GRs that have supplier codes similar to the one entered here.
Supplier Name	The name of the supplier (Alphanumeric, 150). You can enter the name in full or specify it partially using the “*” character. The system displays all the GRs that have supplier names similar to the one entered here.
Ref. Document Type	Use the drop-down list to select the type of the reference document. The system lists “Purchase Order”, “Release Slip” and “Subcontract Order” as options.
Ref. Document #	The number identifying the reference document. (Alphanumeric, 40). On clicking “Search”, the system retrieves the GRs with ref document number similar to the number entered.
Way Bill #	The number identifying the way bill (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRs that have way bill numbers similar to the value entered here.
Packing Slip #	The number identifying the packing slip (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRs that have delivery note numbers similar to the value entered here.
Part #	The number identifying the part (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRs that have part numbers similar to the value entered here.
Part Description	The description of the part (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system displays all the GRs that have part descriptions similar to the one entered here.
Part Type	Use the drop-down list box to select the type of the part. All the part types present in the “Part Administration” business component will be available for selection.
View Part Info	Check the box to view the part details of the GR. The system leaves the box unchecked by default. The system displays the part details (Part#, Part Description and Part Type) of the GRs. If this check box is enabled.

Note: Leave all the fields blank to retrieve all the GRs available irrespective of the search criteria.

Click the “Search” pushbutton to retrieve the search results.

If “Ref. Document” is “Purchase Order” and “View Part Info” is checked, the system retrieves the “Part Description” and “Part Type” based on the following conditions:

If the “GR Type” is “Adhoc”, the system retrieves the “Part Description” from the “Purchase Order” and “Part Type” as “Service” in the multiline.
If the “GR Type” is “Service”, the system retrieves the “Part Description” from the Service Master in the “Part Administration” business component and “Part Type” as “Service” in the multiline.
If the “GR Type” is other than “Service” and “Adhoc”, the system retrieves the “Part Description” and “Part Type” from the Part Master in the “Part Administration” business component

The system displays only those GRs based on either the “Purchase Order” types or “Release Slip” types, based on the selection made in the “Ref. Document Type” field.

The system displays all the existing GRs, if the “Ref. Document Type” is left blank.

If the “Ref. Document #” is specified, the system displays the GRs with reference document numbers similar to the number entered.

The system displays the following in the “Search Results” multiline based on the search criteria entered.

GR #	The number identifying the GR.
GR Date	The date on which the GR was raised.
Note: The system displays the part details in the multiline only if the “View Part Info” box is checked.
Part #	The number identifying the part.
Part Description	The description of the part.
Ref. Document #	The number identifying the reference document.
Status	The status of the GR. It could be “Received”, “Canceled”, “Partially Inspected”, “Inspected”, ”Rejected”, “Partially Moved” or “Moved”.
Ref. Document Type	The type of the reference document.
Part Type	The type of the part.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Packing Slip #	The number identifying the packing slip.
Way Bill #	The number identifying the way bill.
Reason	The reason for cancellation of the goods receipt.
GR Type	The type of the goods receipt.
GR Category	The category to which the category belongs.
Receiving Warehouse #	The code identifying the receiving warehouse as specified in the GR document.
User Status	The user-defined status of the goods receipt.

Check the box in the “Select” column of the multiline to mark a GR for viewing the GR list.
Click the hyperlinked GR number in the multiline, to view the GR details.

To proceed, carry out the following

Select the “View GR List” link at the bottom of the page, to view the list of GRs raised for the specified reference document.

Selecting goods receipt note for viewing – An overview

If you know the goods receipt note number, you can enter it directly. Otherwise, you can carry out a search using the goods receipt note number, the status of the goods receipt note, the date range within which the goods receipt notes were raised, the type and the category of the goods receipt note, and the user status. You can also search using the supplier code, the supplier name, the way bill and the delivery note number, the part number, the description of the part and the type of the part. This page also provides you with the option of deciding whether or not you want to view the details of the parts available in the goods receipt notes.