Selecting a goods receipt note for cancellation or modification

This page allows you to search for and select a goods receipt note for cancellation or for modification. Tell me more.

Select the “Cancel / Edit Goods Receipt” link under the “Goods Receipt” business component.

The “Select Goods Receipt Note” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group box, if you are aware of the goods receipt note number for which you want to modify the goods receipt note details.

GR #

The code identifying the Goods Receipt note (GR) to be modified, (Alphanumeric, 18)

Select the “Edit Goods Receipt” link provided alongside to modify the details of the selected GR.

To search for a goods receipt

Enter the following fields in the “Search Criteria” group box to search for the GR, for which you want to modify the GR details. Data entry in the following fields is optional:

GR #	The code identifying the GR to be modified (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system displays all the GR numbers that are similar to the value entered here.
Receiving Warehouse #	Use the drop-down list box to select a code identifying the warehouse for which GR details should be retrieved for modification/cancellation. The system lists the active warehouses mapped to Goods Receipt transaction in the login OU. On clicking “Search”, the system retrieves the GRs corresponding to the selected warehouse. The system retrieves all GRs irrespective of whether receiving warehouse is available or blank in the GR document, if the receiving ware house is not specified.
GR Date From	The starting date in the range of GR dates from which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that have been raised later than this date. The GR date must be in the same format as displayed in the “Date Format” field. Ensure that the date is earlier than or the same as the system date. By default, the system displays the date that is one month earlier to the system date.

Note: The “From Date” must be earlier than or the same as the “To Date”.

If the “To Date” is entered and the “From Date” is left blank, the first date available in the database will be defaulted.

GR Date To

The ending date in the range of GR dates until which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that are raised earlier than this date. The GR date must be in the same format as displayed in the “Date Format” field. Ensure that the date is earlier than or the same as the system date. The system date is displayed by default.

Note: If the “From Date” is entered and the “To Date” is left blank, the system date is defaulted.

GR Type	Use the drop-down list box to select the type of goods receipt. Based on the reference document such as purchase order, release slip or subcontract order, the system lists all the PO types such as “Adhoc”, “Consignment”, “Dropship”, “Exchange”, “Express”, “General”, “PBH”, “PBH-Exchange”, “Sample” and “Service”, Release Slip types such as “Express” and “Normal” or Subcontract Order such as “Activity”, “Conversion” and “Regular”, as defined in the “Purchase Order” or “Release Slip” or “Subcontract Order” business components respectively. The system leaves the field blank by default.
Note: A goods receipt cannot be created for a subcontract order of type “Adhoc”.
GR Category	Use the drop-down list box to select the GR category. The system lists the categories defined for “Goods Receipt” in the “Create Common Category” activity in the “Logistics Common Master” business component which are in the “Active” status. The system displays blank by default.
	Leave the field blank, if you wish to retrieve GRs irrespective of their category
User Status	Use the drop-down list box to select the user status. The system lists the user status defined for “Goods Receipt” in the “Create User Status” activity in the “Logistics Common Master” business component and must be in the “Active” status. The system displays blank by default.
	Leave the field blank, if you wish to retrieve GRs irrespective of their user status.
Status	The status of the goods receipt. It could be one of the following:
	Received – Indicates that the GR is a newly created one.
	Receipt Frozen – Indicates that the receipt details have been frozen, that is the receipt details can no longer be modified.
	Partially Inspect – Indicates that a certain quantity of the part numbers present in the line of the GR has been inspected. The system leaves the field blank by default.
Supplier #	The code identifying the supplier from whom the goods have been received (Alphanumeric, 45). You can enter the code in full or specify it partially using the “*” character. The system displays all the GRs that have supplier codes similar to the value entered here.
Supplier Name	The name of the supplier (Alphanumeric, 150). You can enter the name in full or specify it partially using the “*” character. The system displays all the GRs that have supplier names similar to the one entered here.
Way Bill #	The number identifying the way bill (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRs that have way bill numbers similar to the value entered here.
Packing Slip #	The number identifying the packing slip (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRs that have delivery note numbers similar to the value entered here.
Part #	The number identifying the part (Alphanumeric, 40). You can enter the number in full or specify it partially using the “*” character. The system displays all the GRs that have part numbers similar to the value entered here.
Part Description	The description of the part (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system displays all the GRs that have part descriptions similar to the one entered here.
Part Type	Use the drop-down list box to select the type of the part. All the part types present in the “Part Administration” business component are available for selection.
View Part Info	Check this box to view the part details of the goods receipt note. The system leaves the box unchecked by default.

Note: Leave all the fields blank to retrieve all the goods receipts available irrespective of the search criteria.

Click the “Search” pushbutton to retrieve the search results.

Note: The system displays the Part details, that is, “Part#”, ”Part Description” and “Part Type” of the GR in the Search Results” multiline, only if the “View Part Info” check box is checked.

Note: If “Ref. Document” is “Purchase Order” and “View Part Info” is checked, the system retrieves the “Part Description” and “Part Type” based on the following conditions:

If the “GR Type” is “Adhoc”, the system retrieves the “Part Description” from the “Purchase Order” and “Part Type” as “Service” in the multiline.
If the “GR Type” is “Service”, the system retrieves the “Part Description” from the Service Master in the “Part Administration” business component and “Part Type” as “Service” in the multiline.
If the “GR Type” is other than “Service” and “Adhoc”, the system retrieves the “Part Description” and “Part Type” from the Part Master in the “Part Administration” business component.

The system displays the following in the “Search Results” multiline, based on the search criteria entered.

GR #	The number identifying the GR.
GR Date	The date on which the GR was raised.
Note: The system displays the part details in the multiline, if the “View Part Info” box is checked.
Part #	The number identifying the part.
Part Description	The description of the part.
Status	The status of the GR.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Part Type	The type of the part.
Packing Slip #	The number identifying the packing slip.
GR Type	The type of the goods receipt. The system lists “General”, “Express”, “DropShip” and “Sample” as options.
Receiving Warehouse #	The code identifying the warehouse that receives the goods.
Way Bill #	The number identifying the way bill.
GR Category	The category to which the goods receipt belongs.
User Status	The user status of the goods receipt.

Enter the following in the “Search Results” multiline:

Reason

If you wish to cancel the goods receipt, enter remarks regarding the cancellation in this field (Alphanumeric, 255).

Note: At least one row must be selected in the “Search Results” multiline.

Click the hyperlinked GR number in the multiline, to modify the GR details.
Check the box in the “Select” column of the multiline to mark a GR for cancellation.
Click the “Cancel Goods Receipt” pushbutton to cancel the selected GR.

The status of the selected GR is updated as “Canceled”.

Selecting a goods receipt note for cancellation or modification – An overview

This page allows you to search for and select a goods receipt note in “Received” status for cancellation or for modification. If you know the goods receipt note number, you can enter it directly. Otherwise, you can carry out a search using the goods receipt note number, the date range within which the goods receipt notes were raised, the type and the category of the goods receipt note and the user status. You can also search using the supplier code, the supplier name, the way bill and the packing slip number, the part number, the description of the part and the type of the part.

This page also provides you with the option of deciding whether or not you want to view the details of the part available in the goods receipt notes. You can also cancel the selected goods receipt note. The status of the canceled goods receipt note is updated as “Canceled”.

What you can do in this page

Cancel the goods receipt

You can cancel the goods receipt that is already created. You can search for the goods receipt using the filter criteria. The system displays the good receipts that match the search criteria. You can then select the goods receipt from the multiline and cancel it.

Use the filter criteria to search for the good receipts.
Select the goods receipt displayed in the multiline that you wish to cancel.
Click the “Cancel” pushbutton to cancel the selected goods receipt.