Creating a repair receipt

This page allows you to create a new goods receipt for the parts received after repair. Tell me more.

Select the “Create Repair Receipt” link in the “Select Repair Order” page. Alternatively, select the hyperlinked repair order number in the multiline of the same page.

The “Create Repair Receipt” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “GR Info” group box:

GR #

A unique number identifying the repair receipt note. This number is generated and displayed by the system, when the “Create Repair Receipt” pushbutton is clicked. The number is displayed with its corresponding prefix and suffix based on the numbering type selected. The number is incremented from the last number available in the “Document Numbering Type” business component.

Enter the following fields in the “GR Info” group box:

Numbering Type	Use the drop-down list box to select the numbering type available for the combination of login organization unit and the “Goods Receipt” transaction type. Mandatory. The numbering type must have already been defined in the “Create Numbering Type” activity of the “Document Numbering Class” business component and they must be in the “Active” status. By default, the system will display the default numbering type set for this transaction in “Document Numbering Class” business component.
GR Date	The date on which the repair receipt is generated (Date Format). Mandatory. Ensure that the date is later than or same as the Gate Pass Date / Way Bill Date (which ever available) and earlier than or same as the current date. RO Date <= Pack Slip Date <= Way Bill Date <= Gate Pass Date <= GR Date <= Current Date
The system displays the following field:
Status	The status of the repair receipt. It could be either of the following:
	Received – Indicates that the repair receipt is a newly created one.
	Receipts Frozen – Indicates that the receipt details have been frozen, that is the receipt details can no longer be modified.
	Partially Inspected – Indicates that a certain quantity of the part numbers present in the line of the repair receipt has been inspected.
	Inspected – Indicates that all the part numbers available in the repair receipt has been inspected both at the line level and at the document level.
	Partially Moved – Indicates that a certain quantity of the part numbers present in the line or the repair receipt document has been moved to the designated warehouse. You can only move the part numbers, which are in the “Inspected” status.
	Moved – Indicates that all the part numbers available in the repair receipt have been moved to the designated warehouse both at the line level and at the document level. You can only move the part numbers, which are in the “Inspected” status.
	Canceled – Indicates that the repair receipt is canceled.

Enter the following in the “GR Info” group box:

Receiving Warehouse #

Use the drop-down list box to select the warehouse where the returned components are received. The combo is loaded with all the active warehouses mapped to Goods Receipt transaction in the login OU.The system defaults blank on page launch.

The system displays the following in the “RO Info” group box:

Repair Order #	The number identifying the repair order for which the repair receipt is generated. The repair order should be authorized and in the “Authorized” status.
RO Type	The repair order type, which could be “Normal” or “Exchange”.
Repair Order Date	The date on which the repair order was created.
Repair Shop #	The number that identifies the repair shop in which the repair was carried out.
Part #	The number that identifies the part of a component on which the repair was performed.
Serial #	The number that identifies the serial number of the part.
Component #	The number that identifies the component on which the repair was performed.
Core Return Option	Indicates the possible changes allowed to the component that is to be returned after the repair is performed. It could be one of the following:
	P/N Change Allowed – A part number change is allowed when “RO Type” is “Normal” and a modification job is to be performed.
	S/N Change Allowed – A serial number change is allowed when “RO Type” is “Exchange” and an exchange part with the same part number is to be returned.
	P/N and S/N Change Allowed – A part and serial number change is allowed when “RO Type” is “Exchange” and an exchange part with an alternate part number may be returned.
	No Change Allowed – This option is displayed when “RO Type” is “Normal” and no modification is allowed to the component.
Specified Shipping Date	The date on which the component is expected to be shipped for modification.
Shipping Date Control	The system displays “Yes”, “No”, or blank to indicate whether the component can be shipped 15 days prior to the date entered in the “Specified Shipping Date” field.
Spares	The system displays “Shipped” or “Not Shipped”, to indicate whether tools or spares are shipped along with the component.
RO Authorization Date	The date on which the Repair Order was authorized.
Ref Document #	The number identifying the reference document associated with the “Repair Order”.
Work Center #	The number identifying the work center.
Expense Type	The expense type of the repair order.
Shop Job Type	The shop job type of the repair order, which could be “Component”, “Piece Parts” or “Facility”.

The system displays the following in the “Customer Information” group box:

Note: For repair orders raised on components that are customer owned, the system retrieves and displays the following customer details.

Customer #	The unique code identifying the customer.
Customer Name	The name of the customer.
Customer Order #	The unique code identifying the customer order.
Promised Delivery Date	The promised delivery date given for the customer order.

Enter the following in the “GR Details” group box:

GR Category	Use the drop-down list box to select the GR Category to which the repair receipt belongs. The system lists all the “Active” categories of the “GR” type as defined in the “Create Common Category” activity of the “Logistics Common Master” business component.
	Leave the field blank if you do not want to specify category. The system leaves this field blank by default.
User Status	Use the drop-down list box to select the user-defined status of the repair receipt. The system lists all the “Active” user-defined status of the “GR” type as defined in the “Create User Status” activity of the “Logistics Common Master” business component.
	Leave the field blank if you do not want to specify user status. The system leaves this field blank by default.
Packing Slip #	The number that identifies the packing slip (Alphanumeric, 40). Mandatory. This packing slip is received from the supplier who performed the repair.
Packing Slip Date	The date on which the packing slip was raised (Date Format). Mandatory. Ensure that the date is later than or same as the Repair Order Created Date and earlier than or same to the Way Bill Date.

Note: The packing slip date must not be earlier than the authorization date of the repair order.

Way Bill #	The number that identifies the way bill (Alphanumeric, 40). Mandatory. The way bill note is issued by the person who transports the goods from the supplier to the customer.
Way Bill Date	The date on which the way bill was raised (Date Format). Mandatory. Ensure that the date is later than or same as the Pack Slip Date and earlier than or the same as the gate pass date / GR Date (whichever is available).

Note: The way bill date must be earlier than the goods receipt date.

Gate Pass #	The number that identifies the gate pass (Alphanumeric, 40). The login organization unit issues the gate pass.
Gate Pass Date	The date on which the gate pass was issued (Date Format). Mandatory. Ensure that the date is later than or same as the Way Bill Date and earlier than or same as GR Date.
Comments	Additional comments pertaining to the repair receipt (Alphanumeric, 255).

Enter the following field in the “Receipt Details” multiline:

Note: The system retrieves only those parts that are to be received for repair order, and for which the pending quantity is greater than zero. The pending quantity is calculated as follows: Pending Qty = Repair Order Qty – Beyond Economic Repair Quantity - Repair Receipt Accepted Qty – Repair Receipt Received Qty.

Received Qty

The quantity of parts received from the supplier (Decimal). Mandatory. Ensure that the received quantity is greater than zero and less than or equal to the pending quantity.

By default, the system displays the pending quantity as the received quantity.

The received quantity can be in fractions, if fractions are allowed in the “Unit of Measurement” business component.

Note: The received quantity must be available for at least one line item.

Received Part #

The part number received from the supplier (Alphanumeric, 40). Mandatory. The system displays the part number for which the repair order has been placed as the received part number by default.

Help facility available.

Note: If the received part number is not the same as the issued part number, the received part number must be an alternate /base part number of the issued part number as defined in the “Part Administration” business component.

If the received part number is not the same as the issued part number, the system ensures that the “Core Return Option” is set to “P/N Change Allowed” or “P/N and S/N Change Allowed” for any part type.

The above check will not be applicable, if the Core Return Option is not “P/N Change Allowed” or “P/N and S/N Change Allowed”, and (a) “Part/ Serial Change” document exists with (b) Change Basis “Correction”, (c) Change Type “Part Reference Change” or “Part/Serial Reference Change”, (d) status “Completed” and (e) the received part number in the Repair Receipt and the new part number in the “Record Part#/ Serial # Change” page are the same in the “Stock Maintenance” business component.

The exception is when there is a reference to the modified part received in the EO / FCD work units in the selected repair order.

The system displays the following fields:

Note: The system ensures that there are no parts pending to be issued for the repair order.

Pending Qty	The remaining quantity to be received. The pending quantity will be the difference between the issued quantity and the already received quantity.
Part #	The number that identifies the part of the component.

Click the hyperlinked part number to view the part information.

Part Description	The textual description of the part.
Issued Quantity	The quantity of parts issued.
UOM	The unit of measurement of the part.
Serial #	The number that identifies the serial number of the part.
Lot #	A unique number identifying the lot number of the part.
Stock Status	The user-defined stock status of the part.
Condition	The condition of the issued part.
RO Line #	The number identifying the line in the repair order document.
RO Warehouse #	The code identifying the To warehouse in the RO document.
Line #	The number generated by the system sequentially for every line containing part numbers.

The system displays the following:

Created By	The login ID of the user who created the repair receipt.
Created Date	The date on which the repair receipt was created.

To create the Repair Receipt

Click the “Create Repair Receipt” pushbutton, to create a repair receipt note.

The system creates a new repair receipt and sets the status of the GR as “Received”. The system stores the name of the login user and the current server date as the “Created Date”.

To freeze the Repair Receipt

Click the “Freeze Receipt” pushbutton, to freeze a repair receipt.

Ensure that the default work center is defined for the part in the “Maintain Maintenance Info. for Part” activity of the “Aircraft” business component.

The system sets the status of the GR as “Receipts Frozen”.

Note: Only GRs in “Received” status can be frozen.

The system generates a component work order with job type as “Receipt Information” and maintenance type as “Inspection”, for every line item in the multiline which has the “Generate Insp. WO” field set as “Yes”.

The system performs the following while generating the component work order:

Sets the “COM?“ field as “Required” in the “Maintain Purchase Information” activity of the “Part Administration” business component.
Creates a component work order in “Scheduled” status and updates the sub task sign-off details defined in the “Maintenance Task” business component, to the component work order.

Note: The system will retain the component work order in ”Fresh” status, under the following conditions:

a) The inspection work unit is not defined in the “Part Administration” business component.

b) Authorization requirement is set as "Yes" for "Receipt Inspection" type of work order in the "Identify Non-maintenance Objects" activity of the “Aircraft” business component.

Sets the “Main Core Issue” field as “Not Required” in the created component work order.
Copies the inspection work unit to the generated component work order, if it is defined in the “Maintain Purchase Information” page of the “Part Administration” business component, against each line item.
Updates the shop work order details in the “Edit Inspection Information” page.
Updates the status of the shop work order and the certificate of maintenance number in the “Edit Goods Receipt” page when component work order reporting is carried out.

The system processes and updates the financial postings in the “Finance Book Processing” business component from the “Account Group” business component.

For parts of type Component the system updates the assembly status as “Complete”, if no sub components are defined for the component or none of the sub components are specified as mandatory in the “Configuration” business component. Else, the system updates as “Dormant”.

The system updates the component parameters for the line number, if the shop job type is “Component” and the repair order type is “Normal”.

The system updates the Component ID in the “Aircraft” business component with the new part number or serial number along with the history, if the repair order is of type “Normal” and the core return option is part number change allowed or part and serial number change allowed or serial number change allowed and the returned part number or serial number is different from the original part number or serial number.

If the lot number and the serial number of the part are different from the issued lot number and serial number, the system generates internal lot and serial numbers for the part using the numbering type defined in the “Part Administration” business component. If the part type is “Component” type and the GR type is “Exchange”, the system generates a component ID for the part.

Note: Only GRs that are in “Received” status and their corresponding repair orders in “Authorized” status can be frozen.

To proceed, carry out the following

Select the “Edit Lot/Serial Information” link at the bottom of the page, to modify the serial number and lot number details of the received part number.

Select the “Edit Inspection Information” link at the bottom of the page, to modify the inspection information of the received part number.

Select the “Edit TCD” link at the bottom of the page, to modify the TCD details.

Select the “Edit User Defined Details” link at the bottom of the page, to modify the user-defined details for the document.
Select the “Record Hazmat Compliance” link at the bottom of the page to record the Compliance details for Hazmat parts in the document.
Select the “Request New Part / Part Attribute Change” link at the bottom of the page to request new part or to change the attribute of the existing part.
Select the “Attach Documents” link at the bottom of the page to attach the documents for goods receipt.
Select the “Upload Documents” link at the bottom of the page to upload the documents for goods receipt.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated document attachments for goods receipt.

Creating a repair receipt – An overview

A GR is created based on the selected Repair Order (RO) document that is in the “Authorized” status, and has the latest amendment number, if it has been amended. The details of the part numbers received can be updated against each part number available in the RO.

You can change the part number, in case the component underwent a modification or has been exchanged. Part number modification is allowed only if the part is of the “Component” type and alternate part numbers are defined in the “Part Administration” business component. You can also enter the quantity of the parts received after repair. The system generates a unique number for the GR on creating the repair receipt.

You can also freeze a repair receipt in this page. You can freeze a repair receipt if all the details pertaining to the repair receipt are incorporated and is in “Received” status. The status of the GR is updated as “Receipts Frozen”. You cannot enter or modify any details pertaining to the repair receipt after the repair receipt is frozen.

Prerequisites

“Create Numbering Class” activity of the “Document Numbering Class” business component.
“Create Parts Main Information” activity of the “Part Administration” business component.
“Create UOM” activity of the “Unit of Measurement Administration” business component.
“Create Warehouse Information” activity of the “Storage Administration” business component.
“Create Pay Term” activity of the “Pay Term” business component.
“Create TCD” activity of the “TCD” business component.
“Create Repair Order” activity of the “Repair Order” business component.
“Record Acknowledgement” activity of the “Repair Order” business component.
“Record Quotation” activity of the “Repair Order” business component.
“Authorize Repair Order” activity of the “Repair Order” business component.

What you can do in this page

Specify the numbering type for the repair receipt

Specify the user status for the goods receipt

Categorize goods receipt

Specify the numbering type for the repair receipt

You can specify the numbering type, which is a combination of the login organization unit and the “Goods Receipt” transaction type, for the repair receipt note that you create.

Set the appropriate numbering type in the “Numbering Type” field.

Specify the user status for the goods receipt

User status is the user-defined quick code that defines the status of the repair receipt. You can specify the user status for the repair receipt that you create.

Set the appropriate user-defined status in the “User Status” field.

Categorize goods receipt

You can categorize the repair receipt that you create, by using the quick codes that are already defined in the “Create Common Categories” activity of the “Logistics Common Master” business component.

Set the appropriate option in the “GR Category” field, to categorize the repair receipt.