Recording and updating discrepancy information

Recording/updating discrepancy information

Select the “Record / Update Discrepancy” link at the bottom of the “Initialize Maint. Prog. & Update Compliance” page.

The “Record / Update Discrepancy Information” page appears.

Note: On launching this page, the system retrieves all the existing discrepancies and associated Maintenance Report # reported against the maintenance object, that are in “Pending”, “Pending Deferral” and “Deferred” record status in the “Discrepancy Processing” business component.

The system displays the following field:

Date & Time Format

The format in which the date and time fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Object Details” multiline:

Aircraft Reg #	The registration number of the aircraft.
Component #	The code identifying the component.
Part #	The code identifying the part.
Serial #	The serial number of the part.

The system displays the following in the “Discrepancy Details” multiline:

Discrepancy #

The number identifying the discrepancy.

Note: Ensure that the numbering type is mapped and set as “Default Numbering Type” in the “Document Numbering Class” business component.

Enter the following fields in the “Discrepancy Details” multiline:

Note: You cannot modify the values in the multiline, if the Discrepancy # or the Maintenance Report # is in “Pending Deferral” status.

Discrepancy Type

The type of discrepancy, which can be “PIREP” or ”MIREP”.

PIREP– discrepancies reported by the pilot in the “Journey Log”.

MIREP – discrepancies reported by the mechanic in the work orders.By default, the system displays “PIREP”.

Discrepancy

Description

The textual description of the discrepancy (Alphanumeric, 150).

Data entry in this field is mandatory, if the “Action” field is set as “Defer” and the “Deferral Type” field is set as “MEL” or “CDL” or “Others”. The description of “MEL” or “CDL” is considered as the Discrepancy Description.

Help facility available.

Deferral Type

Use the drop-down list box to select the type of deferral, which can be “MEL” or “CDL” or ”Others”.

MEL – refers to Minimum Equipment List approved by the local airworthiness authority, which may remain in an unserviceable state for a certain period, but still provide an acceptable level of safety in the operation of the aircraft.

CDL – refers to Configuration Deviation List of approved non-structural external parts, which may be missing, but the airplane remains airworthy.

Others – if the deferral type for the discrepancy is not “MEL” or “CDL”. By default, the system displays “MEL”.

You must select a value, if the “Action” field is set as “Defer”. Leave this field blank, if the “Action” field is set as “Pending” or “No Fault Found” or ”Close”.

Deferral Item #

The number, which identifies the deferral item against which the discrepancy have been reported.Data entry in this field is mandatory, if the “Action” field is set as “Defer” and if the “Deferral Type” field is set as “MEL” or “CDL”.

Help facility available.

The system displays the following in the “Discrepancy Details” multiline:

Record Status	The record status of the discrepancy, which could be “Deferred”, or “Pending Deferral”, or “Pending” if the “Action” is set as “No Fault Found” or “Closed”.
Processing Status	The processing status of the discrepancy, which will be “Analyzed”.

Enter the following fields in the “Discrepancy Details” multiline:

Discrepancy Category	Use the drop-down list box to select the category of the discrepancy. The system lists all the ‘active’ attributes of type “Discrepancy Category”, as defined in the “Maintain Discrepancy / CR Attributes” activity of the “Common Master” business component. By default, the system leaves the field blank.
Tracking Status	Use the drop-down list box to select the tracking status of the discrepancy. The system lists all the ‘active’ attributes of type “Tracking Status”, as defined in the “Maintain Discrepancy / CR Attributes” activity of the “Common Master” business component. By default, the system leaves the field blank.
ATA #	The number that identifies the ATA chapter in which maintenance task is executed (Alphanumeric, 16). The ATA chapter must be in “Active” status and as defined in the “Aircraft” business component. Help facility available.
Action	Use the drop-down list box to select the action to be performed. The system lists the options “Defer” “Pending” , “No Fault Found” and ”Close”. By default, the system leaves the field blank. You must select a value in this field.
Remedial Action	The details of the remedial action taken for the discrepancy reported (Alphanumeric, 255). Data entry in this field is mandatory, if the “Action” field is set as “No Fault Found” or “Closed”.
Fault #	The number identifying the fault (Alphanumeric, 25). Ensure that the fault number is in “Active” status and as defined in the “Fault Isolation Manual” business component. For the newly recorded discrepancies, if both “ATA#” and “Fault #” are entered, ensure that the fault number is associated with the “ATA #” in the “Fault Isolation Manual” business component. Leave the field blank, if the Maintenance Object is selected as “Component”. Help facility available.
Reported By	The login ID of the user who reported the discrepancy (Alphanumeric, 20). Ensure that the login ID entered is in “Active” status and as defined in the “Employee” business component. Help facility available.
Reported Date	The date on which the discrepancy was reported (Date Format).
Reported Time	The time at which the discrepancy was reported (Date Format).
Ref. Total FH	The reference value of the aircraft. Leave this field blank for the system to consider the current value as the flying hours.
Remarks	Additional information pertaining to the discrepancy (Alphanumeric, 255).

Note: You can modify the values in the “Action” field, if the Discrepancy # or the Maintenance Report # is in “Deferred” status.

Note: You can modify the values in the “Remedial Action” field, if the Maintenance Report # is in “Deferred” status and the “Action” field set as “No Fault Found” or “Closed”.

The system displays the following in the “Discrepancy Details” multiline:

Fault Description	The textual description of the fault.
Maint. Reprot #	The number of the maintenance report for which discrepancies have been deferred.

Note: Ensure that at least one record is selected in the multiline.

Click the “Record / Update Discrepancy” pushbutton, to record and update the discrepancy details.

Note: The system displays an error message, if any other concurrent user attempts to simultaneously modify the details of the discrepancy selected in the multiline.

The system performs the following on clicking the “Record / Update Discrepancy” pushbutton:

Generates a discrepancy number for all newly reported discrepancies, based on the “Default Numbering Type” set for the “Discrepancy Processing” transaction in the “Document Numbering Class” business component.
Updates the source document type as “Manual Compliance” and discrepancy type as “MIREP” in the “Discrepancy Processing” business component.
Sets the record status as

“Deferred” and the Processing status as “None”, if the “Action” is set as “Defer” and the Deferral Type as “MEL”.
“Pending Deferral” and the Processing status as “None”, if the “Action” is set as “Defer” and the Deferral Type as “CDL” or “Others”.

Updates the record status as:

a. “Pending”, if the “Action” is set as “To Process”.

b. “No Fault Found”, if the “Action” is set as “No Fault Found”.

c. “Closed”, if the “Action” is set as “Closed”.

Displays the “Ref. Total FH” field with the parameter value from the associated Maintenance Report based on the value selected in the “Time Dispay Format” field in the “Aircraft” business component. For example, if the Time Dispay Format is selected as HHMM and if the stored value is 2.50, the value is automatically converted from 2.50 to 2.30.

Select the “Edit Deferral Report” link to modify the maintenance report with “Pending Deferral” status of the selected aircraft.

Select the “Revise Deferral Limits” link, to revise the defer limits of the selected maintenance report.

Select the “View Associated Discrepancy” link, to launch the entry page and view the associated discrepancies of the selected aircraft.

Recording and updating discrepancy information – An overview

This page allows you to record and update the discrepancies and snags reported against the aircraft or the component. In this page, you can process the discrepancies that are reported for the aircraft or component, which are observed by the MROs or third party service providers (typically the mechanic or the maintenance operators) while executing the maintenance job. You can enter the discrepancy details along with the action performed for rectifying the reported discrepancies.

On recording or updating, based on the ‘action’ selected, the system updates the recording status of the discrepancy as “Pending”, “No Fault Found” or “Closed”.

What you can do in this page

Specifying the action to be performed to rectify the discrepancy.

Specify the action to be performed to rectify the discrepancy.

Set the “Action” field to “To Process”, if the discrepancies must be processed.

Note: The system updates the record status of the discrepancy as “Pending”.

Set the “Action” field to “No Fault Found”, if no faults were reported against the discrepancy.

Note: The system updates the record status of the discrepancy as “No Fault Found”.

Set the “Action” field to “Closed”, if the discrepancies must be closed.

Note: The system updates the record status of the discrepancy as “Pending”.