Managing Employee Work

Using this tab, the supervisor can assign work, update the actual work details of the employee and perform timesheet booking for the employee.

Select the “Manage Employee Work” tab in the “Manage Work Assignments and Reporting” page.
Enter the following fields in the “Additional Search Criteria” group box:

Display Option

Use the drop-down list box to specify the option for displaying the work assignment details in the multiline. The system lists the following values:

New Updates - Select this option to retrieve and display the records that are not assigned to the employee.
Assigned Records - Select this option to retrieve and display the records that are assigned to the employee.
Work Actuals - Select this option to retrieve and display the records indicating the actual work reported by the employee.

The system displays “New Updates”, by default.

Employee #

The code identifying the employee to whom the job is assigned. (Alphanumeric, 20). Ensure that the employee code entered here is a valid employee mapped to the work center to which the Ref. Doc. # -Task # belongs, and the employee is allowed in the service area.

Task #

The code identifying the task. (Alphanumeric, 40).

Task Status

Use the drop-down list box to select the status of the task. The system lists the following values selectively based on the value set in the “Display Option” drop-down list, as shown in the table:

Display Option	Values listed in “Task Status” drop-down list box	Default value in “Task Status” drop-down list box
New Updates	Planned In-Progress Blank	Planned
Assigned Records	Planned In-Progress Blank	Blank
Work Actuals	In-Progress Completed In-Complete Deferred	In-Progress

Planned - Select this option to retrieve the tasks that are in “Planned” status.
In-Progress - Select this option to retrieve the tasks that are in “In-Progress” status.
Incomplete - Select this option to retrieve the tasks that are in “Incomplete” status.
Deferred - Select this option to retrieve the tasks that are in “Deferred” status.
Completed - Select this option to retrieve the tasks that are in “Completed” status.

Enter the following fields:

Task Category

Use the drop-down list box to specify the category to which the task belongs. The system lists all the ‘Active’ Quick Codes defined for the Quick Code Type “Task Category” in the “Create Quick Codes” activity of the “Maintenance Task” business component.

The system leaves the field blank by default.

Exec. Phase

Use the drop-down list box to specify the execution phase of the task. The system lists the following values:

Post Flight - Select this option, if the task must be performed as a part of post test flight activities.
Preparatory - Select this option, if the task must be performed as a part of preliminary activities before aircraft is grounded for maintenance.
Regular - Select this option, if the task must be performed as a part of normal maintenance activities carried out in hangar.

The system leaves the field blank by default.

Click the “Search” pushbutton to retrieve the search results.
Enter the following fields in the “Default Details” group box:

Assigned Hours	The total number of hours assigned for execution of the task. (Decimal).
Worked Hours	The total number of hours spent for execution of the task. (Decimal).
From Date & Time	The date and time from which the work is assigned or the actual work start date and time is entered here, based on the “Updated Mode” selected. (Date & Time Format). The system displays the current date and time, by default.
To Date & Time	The date and time till which the work is assigned or the actual work end date and time is entered here, based on the “Updated Mode” selected. (Date & Time Format). The system displays the current date, by default. The time field is left blank by default. Ensure that a value is entered in the time field, if the “Update Mode” is set as “Assignment” or “Work Actuals”.
Default Assignment Comments	Any additional comments pertaining to the work assignment details. (Alphanumeric, 2000).

Enter the following in the “Search Results” multiline:

Note: The system retrieves the reference documents that are having tasks in “In-Progress”, “Planned” or “Completed” status.

Note: The system retrieves and displays the details in the multiline from the ‘Work Unit Table’, ‘Work Assignment Table’ or ‘Employee Work Actuals’ table, based on the “Display Option” selected.

Ref. Doc. #

The number identifying the reference document relating to the task execution. (Alphanumeric, 25). Mandatory. Ensure that the reference document specified here is a valid document.

The reference document must be in “Planned” or “In-Progress” status for the Update Mode set as “Assignment” and in “Planned”, “In-Progress”, “Deferred”, “Incomplete” or “Completed” status for the Update Mode set as "Work Actuals".

Help facility available.

Seq #

The sequence number of the task. (Integer). Ensure that a sequence number valid for the corresponding reference document number is entered here, if the task number is not available.

Task #

The code identifying the task. (Alphanumeric, 40). Ensure that a task number valid for the corresponding reference document number is entered here, if the sequence number is not available.

Help facility available.

Note: Ensure that the Ref. Doc. #, Seq # and Task # ate not modified after the records are retrieved in the multiline.

Employee #

The code of the employee to whom the task is assigned. (Alphanumeric, 20).

Help facility available.

The system displays the following field:

Employee Name

The name of the employee to whom the task is assigned.

Ø Enter the following field:

From Date

The date from which the work is assigned or the actual work start date is entered here, based on the “Updated Mode” selected. (Date Format). Ensure that the date entered in this field is not greater than 24 Hours from the current Date and Time.

Ensure that the difference of days between the date entered in this field and the system date is earlier than or equal to the value specified in the "Backdated reporting Time Limit" field in the “Edit Document Type Attributes” page of the "Common Masters" business component.

From Time

The time from which the work is assigned or the actual work start time is entered here, based on the “Updated Mode” selected. (Time Format). Ensure that this value is not greater than 24 Hours from the current Date and Time.

Note: Ensure that the “From Date” and “From Time” are specified in the above fields or in the “From Date & Time” field in the “Default Details” group box.

To Date	The date till which the work is assigned or the actual work end date is entered here, based on the “Updated Mode” selected. (Date Format). This date must not be greater than 24 hours from the system date, if the Update Mode is set as “Work Actuals”. The “To Date” must be equal to or later than the “From Date”. Ensure that the difference of days between the date entered in this field and the system date is earlier than or equal to the value specified in the "Backdated reporting Time Limit" field in the “Edit Document Type Attributes” page of the "Common Masters" business component.
To Time	The time till which the work is assigned or the actual work end time is entered here, based on the “Updated Mode” selected. (Time Format). This value must not be greater than 24 hours from the system date, if the Update Mode is set as “Work Actuals”. The “To Time” must be equal to or later than the “From Time”. This field must not be left blank, if the “Update Mode” is set as “Assignment” or “Work Actuals”.
Assigned Hours	The total number of hours assigned for execution of the task. (Decimal). Ensure that a positive value greater than zero is entered here. This field must not be left blank, if the “Update Mode” is set as “Assignment”.
Worked Hours	The total number of hours spent for execution of the task. (Decimal). Ensure that a positive value greater than zero is entered here. This field must not be left blank, if the “Update Mode” is set as “Work Actuals”.
Assignment Comments	Any additional comments pertaining to the work assignment details. (Alphanumeric, 2000). Ensure the following: The assignment comments must be specified in this field or in the “Default Details” group box. If the user selects multiple records in the multiline and the default assignment comments are available in the “Default Details” group box, the system updates the same to all the selected records. If the comments are available both in group box and multiline, the assignment comments entered in the multiline must be given priority.
Employee Comments	The comments reported by the employee, relating to the execution of the task. (Alphanumeric, 2000)

The system displays the following fields:

Ref. Doc. Type	The type of the reference document relating to the task execution.
Task Description	The description of the task.
Task Status	The status of the task, which could be “Planned”, “In-Progress”, “Incomplete”, “Deferred” or “Completed”.
Task Priority	The priority assigned to the task.
Execution Comments	Any additional comments related to the task execution.
Timesheet Status	The status of the timesheet, which could be “Fresh”, “Authorized”, Confirmed” or “Pending Authorization”.
Timesheet Update Mode	The mode of recording the timesheet, which could be “Clock” or “Manual”.
Workcenter #	The code identifying the work center in which the task is executed.

Note: Ensure that at least one record is selected in the mutiline. Ensure that for the selected records, Ref.Doc.#-Task #-From Date-From Time-To Date-To Time-Employee# combination is not duplicated in the multiline

Enter the following field in the “Update Details” group box:

Update Mode

Use the drop-down list to specify the mode for updating the work execution details. Mandatory. The system lists the following values:

Assignment - Select this option if you wish to update or modify the work assignment details.
Work Actuals - Select this option if you wish to update or modify the actual work execution details.

The system leaves the field blank by default.

Click the “Update Details” pushbutton to update the employee work details.

Note: The system displays an error message if any concurrent user attempts to modify the work assignment and reporting details.

The system performs the following on clicking the “Update Details” pushbutton:

If the “Update Mode” is “Assignment” and if the same employee is mapped to the same Ref. Doc. # - Task # combination on the same date and time, the system does not allow assignment.
If the “Update Mode” is "Work Actuals” and if the Work Actuals are updated for the same Employee and same Ref.Doc# and Task # combination on the same date and time, the system does not allow update of the worked hours for the employee.
The system does not allow deletion of tasks which are in “In-Progress” status.

Assigned / Worked Hours, From Date / Time, To Date / Time update:

If “From Date & Time” and “To Date & Time” are available for a record and “Update Mode” is set as "Assignment", the system updates the “Assigned Hours” based on the Standard Work Calendar details available in the “Common Masters” business component.

Example:

If the Work Hours/Day is set as 9.00 Hrs, Work Start Time is set as 07:00 Hrs and Work End Time set as 16:00 Hrs.

If a Task is assigned to an Employee on 04/02/2008 from 07:00 Hrs and “To Date” is entered as 05/02/2008 till 14:00 Hrs, the system updates the “Assigned Hours” as follows:

Working Hours available on 04/02/2008 = 9 Hrs.

Working Hrs required to complete task on 05/02/2008 = 7 Hrs.

Hence, Assigned Hours = 9 Hrs + 7 Hrs = 16 Hrs.

If “From Date & Time” and “To Date & Time” are available for a document and “Update Mode” is set as "Work Actuals", the system updates the “Worked Hours” based on the Standard Work Calendar details available in the “Common Masters” business component.
If “From Date & Time” and Assigned Hours / Worked Hours are available for a document, the system update “To Date & Time” field based on the Standard Work calendar details available in the “Common Masters” business component.
If “From Date” and Assigned Hours / Worked Hours are available for a document ,then update the “From Time”, “To Date” and “To Time” fields based on the Standard Work calendar details available in the “Common Masters” business component.
If “From Date”, “To Date” and Assigned Hours / Worked Hours are available for a document, the system updates the “From Time” and “To Time” fields based on the Standard Work calendar details available in the “Common Masters” business component.
If “To Date & Time” and Assigned Hours / Worked Hours are available for a document, the system updates the “From Date & Time” field based on the Standard Work calendar details available in the “Common Masters” business component.
If “To Date” and Assigned Hours / Worked Hours are available for a document, the system updates the “From Date”, “From Time” and “To Time” based on the Standard Work calendar details available in the “Common Masters” business component.

Timesheet Mode / Timesheet Status update:

If the update mode is "Work Actuals" and an existing record is modified, the system updates the Timesheet Mode as "Manual".
If the update mode is "Work Actuals" and a new record is added, then the system updates the Timesheet Mode as "Manual" and updates the Timesheet Status as follows, based on the options set in the “Set Options” activity of the “Flightlog” business component:

If the “Confirmation of Timesheet Records” is set as "Not required" and “Authorization of Timesheet Records” is set as "Not required", the Timesheet Status is updated as "Authorized".
If the “Confirmation of Timesheet Records” is set as "Not required" and “Authorization of Timesheet Records” is set as "Required", the Timesheet Status is updated as "Confirmed".
If the “Confirmation of Timesheet Records” is set as "Required" and “Authorization of Timesheet Records” is set as "Not Required", the Timesheet Status is updated as "Fresh".
If the “Confirmation of Timesheet Records” is set as "Required" and “Authorization of Timesheet Records” is set as "Required", the Timesheet Status is updated as "Fresh".

Labor Cost Calculation Logic:

For the Reported Date, Start Date & Time, End Date & Time, and Attendance Type set as “Normal”, the sysyem calculates the labor cost for ‘ Normal’ and ‘Overtime’ hours as follows:

If the job rate mapped to the employee is identified, the labor cost for timesheet records booked with Attendance Type “Normal” is calculated using the normal rate and the labor cost for timesheet records booked with Attendance Type other than “Normal” is calculated using the Overtime rate.
If the job rate is not identified, the system calculates the normal and overtime rates as per the rates defined for the Primary Skill # in the “Unit Structure” business component, to calculate the labor cost for normal and overtime hours.

To proceed carry out the following:

Select the “Review Work” tab to review the task by the supervisor.