Recording/ Viewing material loss

This page allows you to record the record or view the material loss of a stock transfer receipt details

• Select the “Record/ View Material Loss” link under the “Stock Receipt” business component.

The “Record/ View Material Loss” page appears.

The system displays the following field:

• Enter the following field in the “Search Criteria” group box:

• Click the “Get Details” pushbutton to retrieve the details of the reference document for which the material loss must be recorded.

Note: If the “Allow Multiple Receipts for a Stock Transfer Issue” is set as “Yes”  in the “Set Options” page of “Stock Transfer” business component, the system ensures that the stock transfer issue has Pending quantity >0  for at least one line item in the issue document.

Pending quantity for a line item = Issued Qty (“Confirmed” status)- Received Qty (“Confirmed/Fresh” status) - Lost Qty (“Confirmed/Fresh” status).

Note: If the “Allow Multiple Receipts for a Stock Transfer Issue” is set as “No”  in the “Set Options” page of “Stock Transfer” business component, the system ensures that there is no Stock Transfer Receipt document and Material loss document in the status other than “Cancelled” for the entered Stock transfer Issue.

Note: If you are working in the Main base, the system retrieves stock transfers made to all Active warehouses that are not currently offline. However, if you are working in a Field base, stock transfers that were routed to Active warehouses mapped to the offline area are retrieved.

• Select the “Material Loss” tab page to record the material loss details:

• Select the “Reference Document Information” tab page to record the reference document details:

• Enter the following fields in the “Part Information” multiline:

Note: If the receipt warehouse is of type “Normal”, and if the placement strategy of the part is other than “Manual”, the system displays the zone bin details based on the placement strategy defined for the part.

• Enter the following fields in the “Other Details” group box:

Note: Atleast one record must be entered in the multiline.

Ensure that either the “Remarks” or “Comments” field is specified

• Select  the “View File” link provided along side, view the file details.

• Check the box in the “Select” column of the multiline, to select a record for deletion.

• Click the Delete icon in the tool bar above the multiline, to delete the selected record.

To record the material loss

• Click the “Record Material Loss” pushbutton to record the stock transfer material loss.

Note: If the “Allow Multiple Receipts for a Stock Transfer Issue” is set as “No”  in the “Set Options” page of “Stock Transfer” business component, the system ensures the following:

• For each line, “Lost Qty” must be equal to the “Issue Qty”.

• No Rows are deleted from the “Part Information” multiline.

Note: If the “Allow Multiple Receipts for a Stock Transfer Issue” is set as “Yes”  in the “Set Options” page of “Stock Transfer” business component, the system ensures the following:

• “Lost Qty” is entered in at least one row for processing

• For each line, “Lost Qty” if entered, is greater than zero and lesser  than or equal to “Pending Qty”.

• For each line, “Lost Qty” is not entered for “PBH / Consignment” parts

The system updates the status of the material loss document as “Fresh”

To confirm the material loss

• Click the “Confirm Material Loss” pushbutton to confirm the stock transfer stock transfer material loss.

The system ensures that the material loss document is created and in “Fresh” status.

The system updates the status of the material loss document as “Confirmed”.

For parts of Part Type “Component”, the system inactivates the corresponding component ID, if the  serial number is declared as lost in the material loss transaction.

The system allows receiving or returning the lost serial number to the inventory, if the serial number is declared as lost in the material loss transaction.

To cancel material loss

• Click the “Cancel Material Loss” pushbutton to cancel the stock transfer material loss.

The system ensures that the material loss document is created in “Fresh” status and the “Cancellation Comments” field is specified

The system updates the status of the material loss document as “Cancelled”.

The system displays the following in the “Record Statistics” group box:

To proceed

• Select the “Upload Documents” link to upload documents/files associated with the material loss  into the common repository.

• Select the “View Associated Doc. Attachments” link to view documents/files associated with the material loss from the common repository.