Entering serial and lot number details for unplanned receipts

This page allows you to enter the serial number and the lot number details of the received part. Tell me more.

Select the “Serial & Lot Details” link at the bottom of the “Create Unplanned Receipt” page.

The “Serial & Lot Details” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Receipt Identification Details” group box:

Receipt #	The number identifying the unplanned receipt
Status	The status of the unplanned receipt. The system displays “Draft” by default. § Draft – Indicates that some more information has to be entered for the unplanned receipt. A receipt cannot be sent for confirmation in the “Draft” status.
Warehouse #	The number identifying the warehouse in which the parts received are to be stored.
Description	The description of the warehouse.

Enter the following field in the “Line # Details” group box:

Receipt Line #

Use the drop-down list box to select the line number of the unplanned receipt which contains the part for which you wish to enter the serial or lot number details.

Note: The system lists all the parts that are serial number-controlled or lot number-controlled.

Click the “Get Details” pushbutton, to retrieve the details of the selected part.

The system displays the following in the “Line # Details” group box, based on the line number selected:

Part #	The number identifying the part which has been received
Part Control Type	The type of part control, which could be “Serial Number”, “Lot Number”, “Both” or “None”.
Part Description	The description of the part, which has been received.
WH – Zone #	The number identifying the zone of the warehouse in which the received part is to be stored.
Bin #	The number identifying the bin of the warehouse in which the received part is to be stored
Quantity	The quantity of the part received
UOM	The unit of measurement of the part received.
Shelf Life Controlled ?	Indicates if the part received is shelf life controlled or not. Accordingly the system displays the value as “Yes” or “No”.

The system displays the following in the “Serial / Lot Information” multiline:

Seq #

The sequential line number generated by the system

Enter the following fields in the “Serial / Lot Information” multiline:

Manufacturer Serial #

A unique number identifying the serial number issued by the manufacturer (Alphanumeric, 40).

Note: The total number of serial numbers entered must be equal to the quantity received for the part.

If the serial number logic of the part has been selected as “Manufacturer” in the “Create Part Information” activity of the “Part Administration” business component, the number entered as the manufacturer serial number must be unique to all the warehouses belonging to the login organization unit.

Manufacturer Lot #

A unique number identifying the lot number issued by the manufacturer (Alphanumeric, 40).

Note: At least one lot number must be entered, if the received part number is lot number-controlled. In case the part number is serial number-controlled and lot number-controlled, the lot number will be repeated.

Condition

Use the drop-down list box to specify the condition of the received part, if the part is of the “Component” type. The system provides the following options:

New – Select this option if the received part is new. A new Part is one whose Life Parameters have not acquired a positive value.
Overhauled – Select this option if the part has been received after service.
Serviceable – Select this option if the part which has a positive value for it’s Life Parameters and it can give the desired output for which it has been designed.
Unserviceable – Select this option if the part cannot be serviced in case of problems.

The system displays “Blank” by default for parts other than of type “Component”.

Note: The part condition specified here must be allowed to be stocked in the receipt warehouse, as identified in the “Edit Warehouse – Stock Status / Condition Allowed” page of the “Storage Administration” business component. For example, if warehouse ‘W001’ is defined to store parts in “New” or “Overhauled” condition, only parts in this condition can be moved to the warehouse.

Quantity

The quantity of the part received, for the serial number or lot number entered (Decimal). If the part is lot-controlled, ensure that the quantity is greater than zero and the sum of all the quantities available in the multiline is equal to the quantity received for the line number.

Note: In case the part number is both serial number-controlled and lot number-controlled, the quantity will be set as “1” (one), irrespective of the value entered in the field. This ensures that the line number corresponds to the value entered in quantity.

Expiry Date	The date of expiry of the part being received. (Date Format).
Note: Ensure that the expiry date is entered if the part being returned is “Shelf Life” controlled in the “Part Administration” business component. Note: The expiry date must be the same as, or greater than the sum of the “Receipt Date” and the minimum shelf life period defined for the part in the “Part Administration” business component. Note: If the part being returned is Shelf Life-controlled as defined in the “Part Administration” business component and the expiry date is not entered, then the system calculates the expiry date for part of type “Component” as the sum of the “Certificate Date” and “Shelf Life” in days. The expiry date for all other part types is calculated as the sum of the “Receipt Date” and “Shelf Life” in days. Note: The expiry date can be ignored, if the part being returned is not “Shelf Life” controlled in the “Part Administration” business component
Certificate Type	Use the drop-down list box to select the type of the certificate received along with the received part. The system lists the types of certificates defined in the “Common Masters” business component. Data entry in this field is mandatory, if the “Certification Reqd?” field is set to “Mandatory” in the “Maintain Planning Information” activity of the “Part Administration” business component.
Note: Ensure that the certificate type is available for all the manufacturer serial number entered, for the parts of type "Component".
Certificate #	The unique number identifying the certificate (Alphanumeric, 40). Data entry in this field is mandatory, if the “Certification Reqd?” field is set to “Mandatory” in the “Maintain Planning Information” activity of the “Part Administration” business component.
Certificate Date	The date on which the certificate was issued (Date Format). The certificate date must be in the same format as displayed in the “Date Format” field. Ensure that this date is not later than the date of receipt. Data entry in this field is mandatory, if the “Certification Reqd?” field is set to “Mandatory” in the “Maintain Planning Information” activity of the “Part Administration” business component.
Note: Ensure that the certificate date is available for all the manufacturer serial number entered, for the parts of type "component".
Authorization #	The number identifying the authorization (Alphanumeric, 40). The authorization number needs to be entered only if an individual has inspected the part.

Note: Either the certificate number or the authorization number must be entered, if a certificate type has been selected.

System Tracking Ref #

A unique number, which can be used to track the certification details of the received part (Alphanumeric, 40).

File Name

The name of the file used for document reference that is associated with the unplanned receipt (Alphanumeric, 50).

Help facility available.

Remarks

Remarks pertaining to the received part (Alphanumeric, 255)

Enter the following field below the multiline:

Convert Receipt Status to Fresh

Check this box to change the status of the unplanned receipt from “Draft” to “Fresh” once the details have been specified for the relevant Parts.

The system checks this field by default for parts other than of type “Component”.

Note: If the serial and lot number details are not specified for the part, then the status of the receipt will not be updated from “Draft” to “Fresh”.

Click the Delete icon in the toolbar above the multiline, to delete the serial and lot number details for the part.
Click the “Update Serial & Lot Details” pushbutton, to update the serial and lot number details for the part.

The manufacturer serial number in the multiline should correspond to the receipt number and line number of the header.

The system updates the status of the receipt from “Draft” to “Fresh”, if the “Convert Receipt Status to Fresh” box is checked, and all the parameter details for the part type “Component” and the serial number and lot number details for the all the line items in the unplanned receipt are entered.

The system verifies whether the parameter details are entered for a part of type “Component”, if the serial number and lot number details are entered, and the “Convert Receipt Status to Fresh” box is not checked.

Note: The system ensures that the parameter details are entered for the serial-controlled parts of type “Component, only if the “Parameter Update” field is set to “Mandatory” for at least one of the parameters for the specified parts, in the “Maintain Maintenance Info. for Part” activity of the “Aircraft” business component.

The system verifies whether the parameter details are left blank for a part of type “Component” with condition as “New”.

The system displays an error message for a part of type “Component”, if the “Convert Receipt Status to Fresh” box is checked, and "Condition" is not entered for the part.

The system displays an error message for a part of type “Component”, if the unplanned receipt is of status “Fresh” and the “Condition “ is not entered for the part.

The system deletes all the parameter details for the part selected and refreshes the status of the unplanned receipt as “Draft”, if the current status of the unplanned receipt is “Fresh” and

if the condition of the part is changed from "New" to "Serviceable", "Unserviceable" or "Overhauled”.

if the condition of the part is changed from "Serviceable" or "Unserviceable" to "Overhauled”.

if the condition of the part is changed from "Overhauled” to "Serviceable" or "Unserviceable".

Note: The parameter deletion is possible only if the “Parameter Update” field is set to “Mandatory” for at least one of the parameters for the selected part, in the “Maintain Maintenance Info. for Part” activity of the “Aircraft” business component.

More details on Restricted parts

To proceed, carry out the following

Select the “Edit Parameter Information” link at the bottom of the page, if you wish to enter parameter details to the unplanned receipt.

Select the “Maintain Attributes Values” link at the bottom of the page, if you wish to enter the attribute details to the unplanned receipt.

Entering serial and lot number details for unplanned receipts – An overview

This page allows you to enter the serial number and the lot number details of the received part. Serial number and lot number details can be entered, only when the part numbers received are serial number-controlled or lot number-controlled. You can also enter inspection information such as the certificate number and the type of the certificate received, the authorization number and a unique number to track the certification details.

This page also provides you with the option of converting the status of the unplanned receipt from “Draft” to “Fresh”. Only “Fresh” unplanned receipts can be sent for confirmation.

What you can do in this page

Record serial number and lot number details

Set the status of the unplanned receipt as “Fresh”

Record serial number and lot number details

You can enter a suitable serial number and lot number for a part received. This number enables you to identify the manufacturer in the supply chain.

In the “Line # Details” group box, select the line number of the unplanned receipt which contains the part for which you wish to enter the serial or lot number details.

In the “Serial/Lot Information” multiline, enter the different manufacturer serial numbers and lot numbers, in the “Manufacturer Serial #” and “Manufacturer Lot #” fields.

Use the “Condition” field, to set the condition of the received part, if the part is of the “Component type”, as “New”, “Overhauled”, “Serviceable” or “Unserviceable”.

Set the status of the unplanned receipt as “Fresh”

You can change the status of the unplanned receipt from “Draft” to “Fresh”, to send the receipt for confirmation.

Check the “Convert Receipt Status to Fresh” box below the multiline, to assign the “Fresh” status to the unplanned receipt after all relevant details have been entered.

Click the “Update Serial & Lot Details” pushbutton.