Recording details of invoice rates

This tab helps you to define the non-slab invoice rates corresponding to a billing head.

Select the “Inv. Rates” tab in the “Edit Pricing and Invoicing Details” page.
Enter the following field:

Rate Defn. at

Use the drop-down list box to specify at which level rate is defined for the flight contract.

Contract Level - Select this option if you wish to define same rates for the entire contract.
Aircraft Level – Select this option if you wish to define rate for each aircraft separately.

The system displays “Contract Level” by default in this field.

Enter the following fields in the multiline:

Aircraft Model #

The number identifying the model of the aircraft for which you wish to record invoice rates. Data entry in this field is mandatory if no value is entered in the “Aircraft Reg. #” field.

Ensure that the number entered in this field is a valid Aircraft Model # in active status as defined in the “Create Aircraft Record“activity of the “Aircraft” business component.

Help facility available

Aircraft Reg. #

The registration number of the aircraft for which you wish to record invoice rates. Data entry in this field is mandatory if no value is entered in the “Aircraft Model #” field.

Ensure that the number entered in this field is a valid Aircraft Reg. #, in active status as defined in the “Create Aircraft Record" activity of the “Aircraft” business component.

Help facility available

Rate Defn. for A/C

Use the drop-down list box to specify at which level rate is defined for the flight contract. Mandatory. The system lists the following options:

As Primary - Indicates that the rates are applicable on the primary aircraft.
As Substitute – Indicates that the rates are applicable on the substitute aircraft.
As Primary incl. Substitutes – Indicates that the rates are applicable on both the primary as well as the substitute aircraft.

Ensure that for the given Aircraft Model # - Aircraft Reg. # combination, both “As Primary” and “As Primary Incl. Substitutes” is not defined for the same row in the multiline.

By default the system leaves this field blank.

Billing Head

Use the drop-down list box to select the head or classification under which billing is made for the flight contract. Mandatory. The system lists all the values in the “Inv. Basis” tab page in the current screen except for which “Charge For” is defined as “Usage” under Invoicing Element "Operating Charges.

By default the system leaves this field blank.

The system displays the following fields in the multiline:

Inv. Element	Indicates the elements for the invoice basis on which billing is done which could be "Fixed Charges", "Operating Charges", ""Crew Charges ", or "Other Charges" based on the Billing Head specified in the “Inv. Basis” tab page in the current activity.
Inv. Basis	Indicates the Invoicing Basis as well as the Invoicing milestone separated by a slash for an aircraft. Eg. Beg. of Billing Horizon/Std. Rate.

Enter the following fields in the multiline:

Currency

Use the drop-down list box to select the code identifying the currency in which the flight contract that you want to retrieve has been created. All the currencies that have been assigned as permitted currencies for the company will be available for selection in the ascending order.

By default the system displays the currency as specified in the: Main Info.” tab of the current activity.

The system displays the following fields in the multiline:

Unit

Unit of measurement.

Enter the following fields in the multiline:

Rate	The rate applicable for the invoicing basis.Data entry in this field is mandatory if “Charge Type” for “Billing Head’ in the “Inv. Basis” tab page is specified as “Std. Rate”: Leave this field blank if “Charge Type” for “Billing Head’ in the “Inv. Basis” tab page is specified as “Actuals – Chg. Back”. Ensure that the value entered in this field is a positive integer.
Amount	The amount for the associated billing head. Data entry in this field is mandatory if Charge Type for the Billing Head in the “Inv. Basis” tab page in the current activity is set as “Fixed Amount”. Leave this field blank if “Charge Type” for “Billing Head’ in the “Inv. Basis” tab page is specified as “Actuals – Chg. Back”. Ensure that the value entered in this field is a positive integer.
Mark-up%	Indicates the % of margin charged above the Actual charge back / Expense Charge Bck Ensure that the value entered in this field is a positive integer between 0 to100.
Pricing Notes	Any additional detail pertaining to the price quoted.
Remarks	Any comment pertaining to the invoice rates.
Effective From	Indicates the period from which the invoice rates are effective for the invoice. Ensure that the date entered in this field is later than or equal to the Revision Effective From date of the contract.
Effective To	Indicates the period up to which the invoice rates are effective for the invoice. Note that the system considers the Revision Effective to date of the contract if no date is entered in this field. Ensure the following: The date entered in this field is later than the Effective From date. The date entered in this field is less than or equal to the Revision Effective To date of the contract.

Note: Ensure that at least one record is available in the multiline.

Note: Ensure that for the Effective From and Effective To dates of the contract is unique for the “Aircraft Model #”, “Aircraft Reg. #”, “Rate Defn. for A/c” and “Billing Head” combination.

Note: Ensure that the Aircraft Model #, Aircraft Reg. #, Rate Defn. for A/c and Billing Head combination is unique.

Note: The system does not allow you to change the Inv. Rates that have already been defined at "A/c Level" to "Contract Level". To change you must delete the specified A/c Level definitions.

Click the “Save Inv. Rates” pushbutton to save all the invoice rate details against the generated Contract # and Revision #.
Does not allow modification if the status of the Rev. # is “Confirmed", "Revised", "Cancelled", "Closed" or “Approved” status.
For unapproved contracts, updates the modified details against the same Contract # / Revision # without generating any incremental Revision #.
In case of an approved contract, generates an incremental Revision # and saves all the modified details to that revision number.
Updates the status of the contract from “Draft” to “Fresh” only after all the mandatory details are provided.
Updates the status of the contract from “Draft” to “Fresh” only if the following details are specified in the Edit Pricing & Invoicing Info. page:

Values must have been defined in the “Parameters” tab.
At least one definition must have been made in the “Inv. Basis” tab
At least one rate definition should be provided for all the Billing Heads (excluding Operating Charges for Usage) for which invoicing basis is defined in the Inv. Rates tab.
If the parameter “Slab rates for usage based charges” in the “Parameters” tab page is set as “Applicable”, at least one rate in the 'Usage Rates - Slab Based' page must be defined. If the option is set as “Not Applicable” at least rate in the 'Inv. Rates' page must be defined.
Bill to Customer must have been defined in the Contract if the type of contract is “Customer Specific”.
Invoicing policies must have been defined.