Viewing Shipping Note

This page enables you to view shipping note details. Tell me more

Select the “View Shipping Note” link in the “Select Shipping Note” page.

The “View Shipping Note” page appears.

The system displays the following:

Date & Time Format

The format in which the date and time fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Shipping Document Details” group box:

Shipping Note #	A unique number identifying the shipping note.
Status	The status of the shipping note.
Shipping Note Type	The system displays any one of the following options: Direct – The system displays the value “Direct” if the shipping note is created using the "Record Direct Shipping Note" page. Issue Based - The system displays the value “Issue Based” if the Reference Document Type of the selected record is "Issue”. Receipt Based - The system displays the value “Receipt Based” if the Reference Document Type of the selected record is ”Receipt”.
Shipment Category	The category of shipment.
Shipment Date/Time	The date and time of shipment.
User Status	The status of the user.
Shipping Warehouse #	The warehouse from which the parts are shipped.

Select the “Recipient Info” tab to view the recipient details.
Select the “Sender Info” tab to view the sender details.

The system displays the following in the ”Freight Details” group box:

Carrier Code	The code identifying the carrier through which the stock must be shipped.
Shipping Payment	The shipping payment applicable for the carrier. The system displays “Account”, “Collect”, “Recipient”, “Sender” and “Third Party”.
Shipping Method	The shipping method applicable for the carrier.
INCO Terms	The code identifying the International Commercial terms for the stock to be shipped.
Sender / Recipient Account #	The sender / recipient account number.
Other Account	The account number to be entered when the Carrier is other than “FedEx”.
Freight Amount	The sum of freight charges that has been levied.
Dry Ice	The amount of dry ice used during shipment of parts.
Drop Of Type	The method by which the package is to be tendered to FedEx. The system dispays “Regular Pickup”, “Drop Box”, “Business Service Center”, “Request Courier” and “Station”.
Special Services	The Special Services as “Saturday Pickup”, “Saturday Drop”, if the ‘Carrier Code’ is selected as “FedEx”.

Email Notification	Indicates that e-mail notification is sent to recipient to confirm shipment of parts.
Signature Required	Indicates that signature is required from recipient on receiving the parts.
Alcohol	Indicates that the part being shipped includes alcohol.
Collect on Delivery	Indicates that the shipment charge and the cost of the parts shipped will be collected on delivery of the parts.
Collect Amount	The Collect on Delivery (COD) value.
Collection Type	The collection type for the shipment, which displays one of the following, based on FedEx integration. Quick Codes defined in "Active" status for the Quick Code Type "COD Collection Type" in the “Manage Logistics Quick Code” activity of the “Logistics Common Master” business component. If the ‘Carrier Code’ is "FedEx" and if FedEx integration is enabled, one of the following is displayed: “Cash”, “Company Check”, “Personal Check”, “Demand Draft” and “Pay Order”.

Note: “Sender / Recipient Account”, “Other Account”, “Dry Ice”, “Drop Of Type”, “Special Services”, “Alcohol”, “Email Notification” and “Signature Notification” fields are visible only if the Carrier Code is “FedEx”.
Vehicle #/ Flight #	The number identifying the vehicle / flight to be used for transporting the stock to the specific warehouse.
Vehicle / Flight Date	The date when the stock was transported to the specific warehouse.
Bill of Lading #	The unique Bill of Lading number.
Pack Slip # / Date	The unique Pack Slip number in the first field. The date on which the delivery note was raised in the adjacent field.
Freight Billable?	Indicates whether the freight charges are billable to the shipping note.
Freight Terms	Any terms of the freight.
Purpose	The purpose for shipment of stock.
User Defined-1	Any user defined value for the shipping Note.
User Defined-2	Any user defined value for the shipping Note.
User Defined-3	Any user defined value for the shipping Note.
Way Bill # / Date	The unique Way Bill number in the first field. The date on which the waybill was raised in the adjacent field. This field is hyperlinked to launch the FedEx tracking screen which displays the shipment tracking details, if Carrier Code is selected as “FedEx” and if at least one "Active" Account exists for the Carrier code 'FedEx' in “Maintain Carrier Account Information” page of the “Logistics Common Master” business component.

Select the “Track Package” link to display the FedEx Website with the Way Bill # to track the status of the package.

Note: The “Track Package” link is visible only if the Carrier Code is “FedEx”.

The system displays the following in the “Insurance Details” group box:

Insurance Liability

The system displays any one of the following to indicate who should bear the insurance amount. The options available are:

Self – Indicates the person who does the shipment must bear the insurance amount.
Third Party - Indicates any other third party bears the insurance amount.
None - Indicates the insurance is not required.

Insurance Amount

The sum of the insurance amount.

Insurance Terms

Any terms for the insurance.

The system displays the following in the “Packaging Details” group box:

No. of Packs	The number of packs of the goods.
Gross Weight	The sum of gross weight of all packs.
Net Weight	The sum of net weight of all packs.
Packaging Code	The packaging code applicable for the carrier.
*Packaging Dimension (LBH)*	The dimensions of packaging.
Container #	The unique number of the container.
Packed by Emp.	The name of the employee who packed the goods.
Packaging/Handling Terms	Any packaging/handling terms associated with the pack.

The system displays the following in the “Part Details” multiline:

Part #	Click the hyperlinked part number to view the part details.
Part Description	A description of the part.
Quantity	The quantity of the part.
UOM	The unit of measurement of the part.

Serial #	The serial number of the part.
Lot #	The lot number of the part (Alphanumeric,18).
Manufacturer Lot #	The lot number of the part issued by the manufacturer.
Unit Cost	The unit cost of the part.
Currency	The currency of the unit cost of the part.

Freight Charge	The freight charge of the part.
Value	Unit Cost * Quantity of the part.

Unit Packaging Code	The package method of the part.
Package Details	Any packaging details associated with the part (Alphanumeric,20).
Container #	The code identifying the container for the part # and serial#/Lot # combination.
Cust. Package?	Check this box to indicate whether the part is shipped using customer’s package such as crates / boxes.
Cust. Packaging Code	The code identifying the customer package.
Cust. Package ID	The identification information of the customer package.
Cust. Package Location	The location of the customer package.
Cust. Package Condition	The condition of the customer package.
Remarks	Any other additional remarks pertaining to the part.
RMA #	The unique Return Material Authorization (RMA) number associated with the part.
RMA Date	The date on which the Return Material was authorized.
Hazmat?	The system displays any one of the following options from the “Planning Information” page of “Part Administration” business component: Yes - Indicates the part is identified as hazardous part or Hazmat part. No - Indicates the part is identified as non-hazardous part or non-Hazmat part.
Hazmat ID	The hazmat ID of the part. Hyperlink available. Hyperlink launches the “View Hazmat Information” page to view the hazmat details.

Exp. Auth. #	The export authorization # for the shipping note, if it has a stock issue reference.
Ext. License #	The external license number of the part.
Comm. Inv. Value	The value of Materials/Parts available in the package.
Def. Exp. Auth. #	The default number identifying the export authorization of the part.
Exp. Comp. Ref. ?	Indicates whether the shipping note contains trade compliance references. The system displays the following values: No - If the Shipping Note is an export order but no trade restrictions are available. Yes – If the Shipping Note is an export order and the trade restrictions are available. i.e., Shipping Note is available in "Pend. Trd. Comp. Data"/ "Pend. Exp. License"/ "Pend. Exp. Auth" tiles in Trade Compliance Hub. On click of the hyperlink, “Trade Compliance Reference” pop-up appears to view the details of Trade Compliance Data, License and Authorization Details for the Part # which is mentioned in the Shipping Note. NA - If the Shipping Note is not an export order.
Comp. Ref. #	The number identifying the compliance reference of the part.
Trading Partner Type	The trading Partner type of the part.
Trading Partner #	The number identifying the trading partner of the part.
Trading Partner Name	The trading partner name of the part.
Requested Ship By	The name of the person who requested the shipment of the parts.
Shipping Advice	Any shipping advice associated with the shipment of parts.
Ref. Doc. Type	The type of reference document.
Ref. Doc. #	The unique identifier of the reference document.
Ref. Doc. Date	The date when the reference document was created.
Parent Ref. Doc. Type	The type of reference document which could be "Repair Order", "Loan Order", "Rental Order", "Purchase Order", "Stock Transfer", "Material Request", "Customer Order”, ”Release Slip", or “Scrap Note.

Note: If the direct issue has reference to a Scrap Note then the “Scrap Note” is displayed as the “Parent Ref. Doc. Type” and “Scrap Note #” as the “Parent Ref. Doc. #”.

Parent Ref. Doc #	A unique code identifying the parent reference document.
Reason for Rejection	The reason for rejecting the part as given by the supplier in the goods receipt.
Shipping Area	The shipping Area where rejected parts are available in the warehouse. Note: If the Ref. Document Type is 'Receipt' and if the Shipping Details Recording Option is ‘Part’ Level, then the Shipping Area field displays the concatenation of the distinct Area IDs mentioned in the ‘Movement Details’ tab for the given Part # in the selected Ref. Document #. If the Ref. Document Type is 'Receipt' and if the Shipping Details Recording Option is ‘Serial #/Lot #’ Level, then the Shipping Area field displays the Area ID mentioned in the Movement Details tab for the given Part # - Serial/Lot # combination in the selected Ref. Document #. If the Ref. Doc. Type is ‘Issue’, the system leaves the Shipping Area field blank.
Cust. PO#	The unique code identifying the Customer PO as specified in the goods receipt.
Group Ship ID	The group ID under which the reference documents (customer orders) are grouped. This field is hyperlinked to invoke the "Group Ref. Documents for Shipping” page.
Hold Code	The hold code specified in the customer order.

The system displays the following in the "Container Details” group box:

Container #	The unique code identifying the container in which the goods are shipped. Mandatory.
Packaging Code	The type of packing that is used to pack the goods.
Length	The length of the pack.
Width	The width of the pack.
Height	The height of the pack.
UOM	UThe UOM (Unit of measurement) for packaging.
Gross Weight	The gross weight of the pack.
UOM (Gross Wt.)	The UOM (Unit of measurement) for the gross weight.
Net Weight	The total weight of the pack (Decimal).
UOM (Net Wt.)	The unit of measurement for the total weight.
Packaged by Employee	The ID of the employee who packed the goods.
Packaging and Handling Terms	Any packaging / handling terms associated with the pack.

The system displays the following in the “Other Details” group box:

File Name

The name of the file associated with the transaction.

Shipping Remarks	Any remarks pertaining to the shipping.
Cancellation Comments	Any comments pertaining to the cancellation of the shipping note.

The system displays the following in the “Record Statistics” group box:

Created By	The name of the user who created the shipping note.
Created Date	The date on which the shipping note was created.
Last Modified By	The name of the user who last modified the shipping note.
Last Modified Date	The date on which the shipping note was last modified.
Confirmed By	The name of the user who confirmed the shipping note.
Confirmed Date	The date on which the user confirmed the shipping note.

To proceed, carry out the following

Select the “View Documents” link at the bottom of the page to view the documents attached to the shipping note.

The “View Documents’ page appears.

Select the “View Hazmat Compliance” link at the bottom of the page to view hazmat compliance.

The “View Hazmat Compliance” page appears.

Select the “Generate Shipping Note Report” link at the bottom of the page to generate the shipping note report.
Select the “Upload Documents” link at the bottom of the page to upload necessary documents pertaining to shipping note.

The “Upload Documents” page appears.

Select the “View Associated Doc. Attachments” link at the bottom of the page to view all the necessary documents associated with the shipping note.

The “View Associated Doc. Attachments” page appears.

Select the “View Supplementary Information” link to view the supplementary Information for the Shipping Note.
Select the “Generate Commercial Invoice Report” link at the bottom of the page to view the Trade Compliance and Commercial Invoice details of the Shipping Note.

The system ensures the following:

A valid Shipping Note # exists
The system displays or hides the Shipping Note Ref. Docs based on the options set in “Set Inventory Process Parameter” activity in the “Logistics Common Master” business component.
If the “Print Ref. Document info in Shipping Note Report” is set as "Yes", the system displays the Shipping Note Ref. Docs.
If the “Print Ref. Document info in Shipping Note Report” is set as "No", the system hides the Shipping Note Ref. Docs.

Viewing shipping note– An overview

Viewing shipping note details: The “View Shipping Note” page allows you to view the shipping note details for the selected Issue #. You can view the following key details:

Shipping Document Details
Recipient / Sender address details an contact details
Freight Details and Insurance Details.
Packaging Details, Part Details, Container Details and Other Details