Selecting budget requirements for authorization

This page allows you to search and select budget requirements for authorization. If you know the number identifying the budget requirement you can enter it directly. Otherwise, you can carry out a search to retrieve the budget requirement numbers. You can carry out a search based on the financial year and the code identifying the finance book for which the budget requirement has been raised. The system retrieves all the budget requirement numbers that are in the “Fresh” status based on the search criteria entered.

This page also allows you to authorize multiple budget requirements at a time. The status of these requirements is updated as “Active”. These requirement numbers can no longer be modified.

Select the “Authorize Budget Requirement” link under the “Asset Planning” business component.

The “Select Budget Requirement” page appears.

Enter the following field if you are aware of the requirement number that you want to authorize:

Requirement No

The unique number identifying the budget requirement that you want to authorize (Alphanumeric, 18).

Select the “Budget Requirement” link at the bottom of the page to authorize the budget requirement.
Enter the following fields in the “Search Criteria” group box to search and retrieve the requirement number that you want to authorize. Data entry in the following fields is optional.

Financial Year

Use the drop-down list box to select the financial year for which the budget requirement is to be authorized. The “Financial Year” and the corresponding “Financial Period” must be defined in the “Create Calendar” activity of the “Accounting Setup” business component. All the “Open” financial years defined for the finance book will be available for selection in the ascending order. The “Provisionally Closed” financial years that have been defined for the selected finance book will also be available for selection. The system displays the earliest open financial year by default on launch of the page.

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the budget requirement that you want to authorize is available. All the finance books that are deployed in the company will be available for selection in the ascending order.

Click the “Search” pushbutton to retrieve the search results.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Note: The system retrieves all the budget requirement numbers that are in the “Fresh” status.

Requirement No	The number identifying the budget requirement.
Finance Book	The code identifying the finance book for which the budget requirement has been created.
Amount Required	The amount required as budget for purchase of assets.

Check the box in the “Select” column of the multiline to mark the budget requirement numbers for authorization.
Click the “Authorize” pushbutton to authorize the marked budget requirements.

The status of the budget requirement is updated as “Active”.

To proceed, carry out the following

Select the “Budget Requirement” link at the bottom of the page to authorize the budget requirement.