Authorizing budget requirement details
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This page allows you to authorize the selected budget requirement. You can authorize a budget requirement that is in the “Fresh” status. This page also allows you to modify the details of the budget requirement if required before the authorization. The status of the budget requirement after authorization is updated as “Active”. This budget requirement cannot be modified any longer.
This page also allows you to return the selected budget requirement. You can return the budget requirement that is in the “Fresh” status. A budget requirement is returned to the user who has created it for modification. This budget requirement can be authorized after modifications. The system stores the login ID of the user and the system date along with the modified details.
Select the “Budget Requirement” link at the bottom of the “Select Budget Requirement” page.
The “Authorize Budget Requirement” page appears.
The system displays the following:
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Requirement No |
A unique number identifying the budget requirement. |
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Status |
The status of the budget requirement. It must be “Fresh”. |
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Modify the following field if required:
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Request Date |
The date on which the budget requirement is created (Date Format). Mandatory. This date must be a valid one for the selected financial year. This date must not be after the system date. |
The system displays the following:
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Finance Book |
The code identifying the finance book for which the budget requirement has been created. |
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Financial Year |
The financial year for which the budget requirement has been created. |
Modify the following field if required in the “Budget Requirement Information” multiline:
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Asset Class Code |
Use the drop-down list box to select the code identifying the asset class for which the budget requirement is being raised. The “Asset Class” must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component and must be in “Active” status. All the asset classes that have been defined for the company will be available for selection in the ascending order. |
The system displays the following:
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Asset Description |
The textual description of the selected asset class. |
Modify the following if required in the “Budget Requirement Information” multiline:
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Amount Required |
The amount required as budget (Decimal). Mandatory. This amount must be greater than zero. |
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Press <Enter> key. |
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The system calculates and displays the budget amount in the base currency of the company in the “Base Amount” field. |
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Currency |
Use the drop-down list box to select the code identifying the currency in which the budget requirement must be created. The “Currency” must have been defined in the “Create Currency and Country” activity of the “Organization Setup” business component. All the currencies mapped to the login organization unit are available for selection in the ascending order. |
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Exchange Rate |
The exchange rate of the currency in which the budget requirement is being created, if the currency is different from the base currency of the organization unit (Decimal, Mandatory). The exchange rate must be greater than zero. The exchange rate must be a value, which falls within the exchange rate tolerance set in the “Exchange Rate” business component. The system displays ‘1’ by default on launch of the page if the currency is the base currency. |
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Press <Enter> key. |
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The system calculates and displays the budget amount in the base currency of the company in the “Base Amount” field. |
Note: This field must not be left blank if a value exists in the “Amount Required” field.
The system displays the following:
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Base Amount |
The amount required as budget in the base currency of the company. This value is calculated and displayed as the product of the amount required and the exchange rate. |
Modify the following if required in the “Budget Requirement Information” multiline:
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Remarks |
Any comments pertaining to the creation of the budget requirement (Alphanumeric, 255). |
Click the “Authorize Requirement” pushbutton to authorize the budget requirement.
The modifications made to the budget requirement are saved. The system updates the status of the budget requirement as “Active”.
The system updates the login ID of the user to the “Last Modified By” field and the system date to the “Last Modified Date” field.
Click the “Return Budget Requirement” pushbutton to return the budget requirement to the user who has created it.
The system updates the status of the budget requirement as “Returned”.
Click the “Print Budget Requirement” pushbutton to print the budget requirement.
The system updates the login ID of the user to the “Last Modified By” field and the system date to the “Last Modified Date” field.
The system displays the following:
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Created By |
The login ID of the user who has created the budget requirement. |
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Created Date |
The date on which the budget requirement was created. |
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Last Modified By |
The login ID of the user who has last modified the budget requirement. |
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Last Modified Date |
The date on which the budget requirement was last modified. |
To proceed, carry out the following:
Select the "Attach Notes" link at the bottom of the page for attaching notes.
Modify and authorize budget requirement
Modify and authorize budget requirement
You can modify the details of the budget requirement before the authorization. The system stores the modification details when the budget requirement is authorized.
Modify the requirement details.
Click the “Authorize Requirement” pushbutton to save the modifications and authorize the requirement.
The system saves the modifications made to the budget requirement. The status of the budget requirement is updated as “Active”. This budget requirement cannot be modified any longer.
You can return the budget requirement to the user who has created it. A budget requirement that is returned can be modified and authorized at a later stage. You can return budget requirements that are in the “Fresh” status.
Click the “Return Budget Requirement” pushbutton to return the budget requirement for modification.
The status of the budget requirement is updated as “Returned”. This budget requirement can be retrieved for authorization after it has been modified.