Recording Document Line Information

This tab enables to review the invoice / notes details.

Enter the following field in the “Document Line Information” section:

Default Tax Key

Use the drop-down list box to specify the tax key for the invoice/note. The system lists all the Tax Keys which are applicable for Purchase Transactions.

The “Document Line Information” multiline displays the following:

Doc. Line #	The system-generated number identifying the record in the multiline.
Error Msg.	The system-error message pertaining to the document.

Update the following details in the “Document Line Information” multiline.

Order #

The identification number for the document.

Help facility available.

The “Document Line Information” multiline displays the following:

View	Click the hyperlink to view the Order document of the order selected.

Enter the following in the “Document Line Information” multiline.

Part #	The number identifying the part invoiced in the document. Help facility available.
Invoice Qty.	The quantity of the part invoiced in the document.
Invoice Rate	The invoice rate per unit of the part.
Amount	The total invoice amount for the part. Invoice Qty * Invoice Rate.

The “Document Line Information” multiline displays the following:

Proposed Qty.	The quantity of the part as suggested in the reference document (Purchase Order Exchange Order or Repair Order) on the basis of which the invoice was raised.
Proposed Rate	The rate per unit of the part as suggested in the reference document (Purchase Order Exchange Order or Repair Order) on the basis of which the invoice was raised.
Proposed Amt.	Proposed Qty * Proposed Rate.

Enter the following in the “Document Line Information” multiline.

Accounting Usage	The accounting usage for the invoice amount. Help facility available.
Cost Center	The cost center to which the invoice amount is charged. Help facility available.
Analysis #	The analysis # mapped to the account code to which the invoice amount is posted. Help facility available.
Sub Analysis #	The sub analysis # of the analysis # mapped to the account code to which the invoice amount is posted. Help facility available.
Tax Key	The tax key for the invoice amount. Help facility available.

The "Document Line Information" multiline displays the following:

Tax Amount	The amount of tax charged on the invoice amount.
Invoice Element	The invoice element.

Enter the following in the “Document Line Information” multiline.

Expense Type	Use the drop-down list box to select the expense type of the invoice/note amount. The drop-down list box displays the following: Capital and Revenue.
Exp. Classification	Use the drop-down list box to select the expense classification of the invoice amount. Help facility available.
Remarks	Additional information on the invoice/note.
Ref. Doc. Type	Use the drop down list box to select the reference document type.
Doc #	The unique ID of the document.

The “Document Line Information” multiline displays the following:

Proposed Amount	Proposed Qty * Proposed Rate
Transaction Amt.	The amount of Invoice.

Enter the following in the “Document Line Information” multiline.

Account #	The account to which the invoice amount must be posted. Help facility available.
Dr / Cr	Use the drop-down list box to select the amount in the invoice / note that is to be credited or debited to the account #.
Destination Finance Book	Use the drop-down list box to specify the finance book to which expenses defined in multiple finance books will be posted. The system lists all the ‘active’ finance books that have been mapped to the login organization unit. The system leaves the field blank, by default.
Destination Usage ID	The usage ID to which expenses defined in multiple Usage IDs will be posted. Help facility available.

Note: The above two fields ‘Destination Finance Book’ and ‘Destination Usage ID’ appears only if the Document Type is expense Invoice.

The “Document Line Information” multiline displays the following:

UOM	The unit of measurement for the part.
Entity	The invoicing entity.
Part Desc.	The description of the part for which the invoice has been raised.
Ordering Supplier Details	The details of the ordering supplier.
Original Supplier Details	The details of the original supplier.

Enter the following fields in the “Document Line Information” multiline.

User Status	Use the drop-down list box to specify the user status of the Supplier Order Based Invoice. The system lists all the user statuses defined in the “Create Quick Codes” activity of the “Finance Setup” business component along with a blank value.
EDI Remarks	The remarks pertaining to the EDI Invoice.

Enter the following fields:

EDI Status

The status of the EDI Invoice.

User Status

Use the drop-down list box to specify the user status of the Supplier Order Based Invoice that is to be retrieved. The system lists all the user statuses defined in the “Create Quick Codes” activity of the “Finance Setup” business component along with a predefined value ‘EDI Invoice Exception and a blank value.

Note: On selection of ‘EDI Invoice Exception’, invoice Exception Message is triggered to the Supplier for the Track Ids which are not processed

EDI Remarks

The Remarks pertaining to the EDI Invoice.

To proceed,

Select the “T/C/D Information” tab to enable the visibility of the TCD details of the invoice / notes.